Board of Directors Meeting Minutes
January 2010 Board Meeting Minutes
last updated: 2011-03-02 14:47:55

Onondaga Ski Club

Board Meeting Minutes

January 5, 2010 

 

 

Present:  Tom Button, Mary Clay, Dave Devendorf, Christa Foster, Scott Foster, Garre Krayenhof, Jack Lancette, Marian LaPierre, Leo Naylor, Marv Patnode, Neville Sachs, Scott Severance, Allan Smith, Art Toll, John Tuttle, Bob Wiley, Marilyn Woyciesjes, Mary Ann Zeppetello

 

Excused: Mark Bidwell

 

Guest: Ken Robbins

 

The January OSC board meeting, held at DeWitt Community Library, was called to order at 7:07 pm by President Marv Patnode after determining that the required quorum was present.

 

Secretary’s Report: The December minutes were e-mailed to board members and posted on the OSC website. John made a motion to accept the minutes, Scott seconded. Motion passed.

 

Communications: Distributed. Marian asked about a donation to the Friends of Dewitt Community Library of $50. John made motion to give $50, Scott seconded. Motion passed. A motion was also made by Bob to support the Corner School Resource Center of Granville with a $50 donation to renew the building. Neville seconded, motion passed.

 

Committee Reports

 

Membership

Bob reported that current active membership is 558, compared with 519 at the same time in 2009. There are still 208 non-renewals and invoices were mailed to them in December. Scott S talked about retention and finding out why we have almost 20% that didn’t renew. Marv tabled the discussion until later in the meeting.

 

Finance

John’s treasurer’s report emailed to board members consisted of Quicken financial statements, including YTD comparison with prior year, balance sheet, and December 09 vs. December 08 comparison. Also included were the December Citizen’s Bank statement and the Vanguard Portfolio Summary. The treasurer’s report was received and filed.

 

Lodge

John’s December lodge occupancy report indicates that bed occupancy in December was 50. We’re running a little behind for the year as of December. So far 104 people signed up for January. A group of 12+ from the North Country group will go in February or March. No sign-ups yet for family week in February. Ken mentioned that he had contacted the phone company about the availability of DSL service for the lodge.

 

Lodge Subcommittee

Art pointed out again that most people using the lodge are from out of state. He feels that availability of rooms should be published. To make family weeks work we need a sponsor, but no one has stepped forward. Since Allan and his family will be at the lodge around Presidents Week, he’ll check if they can be leaders and then promote it.

 

Marketing

No report. Reduced lift ticket prices should be posted online, on e-mail, in Boomer. Dave has the pdf file of the tri-fold brochure designed by Donna and Scott S. offered to print out a larger number of copies. MaryAnn suggested asking ski areas to list our meetings on their web sites; Leo suggested targeting area special events to market the ski club.

 

Trips

January 15 Gore trip can take up to 24 people. Garre moved that the club will pick up the difference of expense on the off chance that the trip doesn’t fill. Dave seconded. Motion carried. The Garnet Hill weekend has an opening for one male. Mt. Tremblant trip is all set, rooms are booked; 30 people signed up.

Scott S. made motion for the trip committee to review the existing regulations on Boomer ads for announced trips versus sponsored trips. Dave seconded. Motion carried. Leo will investigate and report at the next meeting.

 

Social

Night on the Town, January 22, 6:30 pm, at Wegmans in DeWitt.

Happy Hour, January 28, 5:00 pm, at Copper Top Restaurant.

 

Unfinished Business

-- Erie Insurance cancellation: The current policy, at an annual cost of approximately $900, is not a good fit with who we are now, since it doesn’t protect us against a lawsuit from members involved in any sport-related activity. Scott S. made a motion not to renew the policy, Scott F. seconded. Motion passed. Discussion followed on how we best protect the officers of the club. One suggestion was to set ourselves up as a limited liability corporation. Dave motioned that the board approve getting advice from a lawyer on how to best proceed. Garre seconded. Motion passed. John asked that our accountant, a CPA, takes part in the meeting to make set-up simple for the treasurer.

-- $500 check writing limit and treasurer control: The issue of treasurer control will be brought up in Marv’s discussion with the lawyer.

-- Finance Committee strategy: Marv suggested another meeting of the committee and tabled this issue until next month.

 

New Business

-- Mike McCabe on Finance Committee: John as chair of the finance committee appointed Mike and Mike accepted the appointment.

-- Core and Sustaining Members: Dave showed a PowerPoint presentation that (1) outlines the two kinds of OSC members, core and sustaining, and (2) how the club can be moved into the 21st century. It points out that core members, approximately 20% of the membership, are usually long-term members who are willing to take on leadership roles. Sustaining members join for specific activities or to take advantage of deals available through the club. Most of the annual approx. 25% turnover comes from this group. In order to expand the club’s sustaining membership, steps suggested are: Increase non-traditional use of the lodge during the off season. Offer the capability to purchase lift tickets, handle membership transactions, and make lodge reservations online through available technology, such as: Paypal, Volusion (to sell tickets, collect dues), ReservationKey (bookings). Neville made the motion that Dave should continue to look at the use of technology that would streamline operations of the club and decrease the work of the treasurer, membership chair, and lodge reservations chair. Garre seconded. Motion passed.

 

There being no further business to discuss, Garre moved to adjourn the meeting, seconded by Allan. Meeting adjourned at 8:55 pm. The February 2 board meeting will again be held at the DeWitt Community Library.

 

Respectfully submitted,

 

Christa Foster

Recording Secretary

February 2010 Board Meeting Minutes
last updated: 2010-09-27 15:13:21

Onondaga Ski Club

Board Meeting Minutes

February 2, 2010

 

 

Present:  Tom Button, Mary Clay, Dave Devendorf, Christa Foster, Scott Foster, Garre Krayenhof, Jack Lancette, Marian LaPierre, Leo Naylor, Marv Patnode, Neville Sachs, Scott Severance, Allan Smith, John Tuttle, Bob Wiley, Marilyn Woyciesjes, Mary Ann Zeppetello

 

Excused: Mark Bidwell, Art Toll

 

The February OSC board meeting was held at DeWitt Community Library. President Marv Patnode called the meeting to order at 7:02 pm after determining that the required quorum was present.

 

Secretary’s Report: The January board minutes were e-mailed to board members and posted on the OSC website. Scott made a motion to accept the minutes, Marian seconded. Motion carried.

 

Communications: With a letter of appreciation for the use of the meeting room, Marian sent a $50 OSC contribution to the DeWitt Community Library for the use of their meeting room. She also thanked Dr. Steven Nash for his presentation at the January general meeting that was very well received by those present. Also received was a note of thanks for our $50 donation to the Corner School restoration in Granville, Vt.

 

Committee Reports

 

Membership

Current active membership is 608, up 24 members over the same period in 2009. Non-renewals stands at 187. Currently also 25 fewer out-of-state members. Bob stated that we have a number of membership categories and that we should try to eliminate some. Garre pointed out that the $5 ski trip category has never been presented to the membership and is therefore not official.

 

Finance

John gave a brief report on the current balances in our various accounts.

 

Nominating Committee

At this point we have a full slate running for open positions at the April elections. Mike McCabe will take photos of candidates at next week’s meeting. Bios and photos will be run in the March Boomer.

 

Lodge

The January lodge occupancy report, e-mailed to all by John, indicated that bed occupancy in January was 159, up from 147 in January 2009 

 

Lodge Subcommittee

John reported in Art’s absence that he, as well as Art, have spoken to a few members about summer rentals.

 

 

Marketing

No report. Scott S had offered to print some copies of the trifold brochure but hasn’t been given a copy. Dave volunteered to update and forward the copy to Scott.

 

Trips

Leo provided the Board with copies of trip committee guidelines. This was as follow-up to the January discussion about a planned trip to Cape Cod on Memorial Day weekend. Garre pointed out that the board has responsibility for any activity that involves the club financially. In other trip news: Mt. Ttremblant still has opening for three persons.

 

Social

Night on the Town, February 19, 6:00 pm, at Spaghetti Warehouse.

Happy Hour, February 24, 5:00 pm, at Smorols on Avery Avenue.

 

Unfinished Business

Tabled Finance Committee Strategy: The proposed meeting with a lawyer is scheduled for February 10th. John T., John S., Garre and Marv will participate in the meeting and topics will be insurance coverage for a proposed Limited Liability Corporation, treasurer control, and other insurance issues.

 

New Business

-- PayPal Account: Dave has investigated this issue further and reported that the club can set up an account with no expenses incurred until it is used. Some of the options are: printing envelopes, buying postage for mailings, etc. Dave asked the board’s approval to work with John to set up a PP account, starting with membership dues. Garre made motion to permit Dave to go ahead, Allan seconded. John mentioned that the only negative is a cost of 3%, but expects the benefits to outweigh this expense. Motion carried.

-- Bulk E-mail Account: The club listserv is too large and requires messages to be sent in a several bundles. Darlene Devendorf looked into bulk e-mail server service availability. One offer is up to 5,000 messages a month, which would allow for two messages a week. Jack suggested a message/activity board on the club web site, however, board discussion did not favor this approach. Dave will continue to explore the expected expense and also who would coordinate this function.

-- Lodge Committee Capital Spending Plan Proposal: Dave suggested we need a capital plan for the lodge that would include a systematical replacement of furniture and bedding, modernizing and updating public areas of the lodge. With WiFi in the lodge we could control heat and security. Scott F. pointed out that our current security system has the ability to remotely control different functions. John made motion for the Finance Committee to compile a capital spending plan for the lodge. Garre seconded. After discussion, question was called. Motion carried.

-- Other: Scott F. referred to a discussion at a former board meeting when Garre suggested dropping the $5 initiation fee and possibly increasing membership dues to off-set the expected loss. After a lengthy discussion, Garre moved to eliminate the initiation fee and raise dues from $20 to $25. John seconded. Discussion. Garre pointed out that there are other by-law changes that need to be presented to the membership, such as electronic board meetings. The motion was approved.

Garre then proposed to amend by-laws Article VII, Section 6 to read that “rates for the lodge shall be established by the Board of Directors upon considering recommendations from the Lodge Committee.” John seconded. Motion carried. A special meeting will be called before the general meeting next Tuesday to approve the wording of the various amendment proposals.

Marilyn questioned what to do with left-over money from trips. There are guidelines within the trip committee guidelines that have to be revisited and perhaps updated.

 

Scott S. moved to adjourn the meeting, seconded by Neville. Meeting adjourned at 8:43 pm. The March 2 board meeting will again be held at the DeWitt Community Library.

 

Respectfully submitted,

 

Christa Foster

Recording Secretary

 

Special Board Meeting February 2010
last updated: 2010-09-27 15:14:36

Special Meeting – February 09, 2010

 

In Attendance: Jack Lancette, Garre Krayenhof, Scott Foster, Christa Foster, Mark Bidwell, Marv Patnode, Maryann Zeppetello, Marian LaPiere, Scott Severance, John Tuttle, Mary Clay, Leo Naylor, Dave Devendorf, Art Toll, Allan Smith, Bob Wiley

 

Not present:

 

Called to order at 7:08 pm.

 

Purpose of the special meeting: Bylaws put together by Garre, three bylaws amendments,  First proposal:

Section 5 Meetings of Board

Garre made motion, John Tuttle seconded. Carried.

 

 

Second Proposal: Lodge rates

Garre moved that Sec 6 be replaced with…….

John wants recommendations from Lodge Comm and Finance Comm and approved by bod. Scott S seconded John amended, Garre seconded amendment. Carried.

 

Third Proposal: First Initiation Fee, second: Increased Dues

Mark commented that we had decided not to change any of the fees unless really necessary. Also, why change initiation fee? Discussion…is init a deterrent? John at last meeting adding PayPal and there’s a cost. In order to make up shrinkage, we have to adjust other income. Also considering the lodge improvements … financial strategy. Fees increase would be based on cost to operate club, Marv.  Mark: is increase needed? We decided on framework to increase rates and we’re ignoring that. Implement changes and then look at increase. Needs to be done on fiscal year boundry. Bylaws amendment is deleting init fee; membership approval is needed for dues increase. John suggested that FC will decide if needed after approval is reached. We can approve now, withdraw anytime before April meeting if we’ll present it to membership… Marv. Garre said it could be withdrawn before it goes into Boomer or before presented to membership. Scott said we should decide one way or other tonight. Proactive vs reactive.

Seconded by Scott F. Motion passed 8 to 6.

Meeting ended at 75 pm.

 

 

March 2010 Board Meeting Minutes
last updated: 2010-09-27 15:15:41

Onondaga Ski Club

Board Meeting Minutes

March 2, 2010

 

 

Present:  Tom Button, Mary Clay, Dave Devendorf, Christa Foster, Scott Foster, Jack Lancette, Marian LaPierre, Leo Naylor, Marv Patnode, Scott Severance, Allan Smith, Art Toll, John Tuttle, Bob Wiley, Marilyn Woyciesjes

 

Excused: Mark Bidwell, Garre Krayenhof, Neville Sachs

 

Absent: Mary Ann Zeppetello

 

Guests: Ken Robbins

 

The March OSC board meeting was again held at DeWitt Community Library. President Marv Patnode called the meeting to order at 7:02 pm after determining that the required quorum was present.

 

Secretary’s Report: The February board minutes were e-mailed to board members and posted on the OSC website. Scott F. made a motion to accept the minutes, Jack seconded. Motion carried.

 

Communications: No report.

 

Committee Reports

 

Membership

Current active membership is 633, up 25 members over the same period in 2009. 180 of them are new members this year. Non-renewals stand at 182.

 

Finance

The various February financial reports were distributed via e-mail. Vanguard investments stand at $41,229. Current checking account balance is $12,424, Money Market balance $21,304. At this point, lodge revenue exceeds lodge expenses. We are in a healthy position.

 

Lodge

The February lodge occupancy report, distributed by John via e-mail, indicated that bed occupancy in February was 134, down from 150 in February 2009.  Total February occupancy is 17% of available beds vs. 19% last year. Ken was asked to develop a wish list of improvements with members of the lodge committee, such as replacing mattresses, living room couch, water heater, etc. For financial planning purposes, John would like a tentative schedule of repairs and maintenance for future years. Dave suggested we have a floor plan of the lodge on our website for members’ convenience when they make their reservations.

 

Lodge Subcommittee

Art mentioned that he spoke with one person who’d like to help out in organizing group trips, one of our young members who also uses the lodge in spring and summer for fishing, etc. Art also reported on less expensive Vermont lift tickets. Motion made by Art to educate people on availability of discounted lift tickets in Vermont. Tom seconded. Discussion. Motion carried. Rental of the lodge in the non-ski season is $500 for three days, $800 for the week. Membership dues for non-members are included in these charges.

 

Marketing

The tri-fold club brochure was not updated and Dave suggested waiting until fall to include more current information. Tom suggested printing it now so that it can be placed in bike shops, etc. He will have it designed for summer use.

 

Trips

Mt. Tremblant has 46 people signed up, 6 on waiting list. Mostly downhill skiers. Christa reported on a very successful Crested Butte trip.

 

Social

Night on the Town will be March 4, 6:00 pm, for a prime rib dinner at Highland Forest. Reservations required.

Happy Hour will be March 22, 5:00 pm, at Colorado Mining Company.

 

Unfinished Business

-- Lawyer meeting for LLC, Insurance, and Treasurer Control: One of the issues discussed was insurance for the club and its officers. We are a member corporation and as such we should be a 5017C, a not for profit corporation. That would protect us from law suits. We’re waiting for information from our accountant on that before continuing with selecting the appropriate policy. Our former insurance has been dropped.

 

-- Discussion: Finance strategy vs. proposed dues increase: Dave mentioned that Mark made a good point at the special meeting. We had set up a strategy and should hold to it until we know what our financial situation is. If cash reserves are adequate, then why raise dues? Scott F. brought up the proposal of dropping the initiation fee. Dave suggested that if we eliminate the initiation fee, we also discontinue the free night at the lodge for new members. It is a marketing issue, whether used or not. Marv pointed out that one reason to drop the initiation fee is to simplify our booking system in preparation for online booking. Scott F. moved that we pull the two joined proposals of increasing dues and eliminating the initiation fee. John seconded. Motion passed.

 

-- Club PayPal account: The club now has a PayPal account. We’ll use membership to try this new system. Dave found software called “Century”, $5/month, that ties into PayPal and will set up the website so that we have a “members only” and a “public” section of the website. PayPal will be rolled out in the fall.

 

-- Status: Bulk email account: Sandi Patnode and Darlene Devendorf found “Mad Mimi” application that would give us an unlimited number of e-mails, keep track of bounced emails, keep sub lists for different activities, such as trips, biking, etc. It has a tremendous amount of security, doesn’t take up space on our server, and provides good tech support. For 1,000 e-mail addresses, cost is $10/month. Dave proposed that we spend $10 monthly for Mad Mimi, $5 for Century. Scott F seconded. Motion passed.

 

New Business

Adopt a Highway – Approval for Neville to sign contract: John motioned to allow Neville to sign the contract, Tom seconded. Unanimously approved.

 

Election: Marian asked for permission to make copies of a list that explains who’s coming off and who will replace them, to be handed out at the March general meeting.

 

Bob Wiley asked how email to membership is handled now, since there are some rejected emails that shouldn’t be rejected. Marv explained that messages are sent out in groups of 75. Presently, Sandi is doing the e-mail and Donna is doing the calendar.

 

Marian moved to adjourn the meeting, seconded by Jack. Meeting adjourned at 8:34 pm. The April 6th board meeting will be held at Marian LaPierre’s home in DeWitt.

 

Respectfully submitted,

 

Christa Foster

Recording Secretary

 

April 2010 Board Meeting Minutes
last updated: 2010-09-27 15:16:47

Onondaga Ski Club

Board Meeting Minutes

April 6, 2010

 

 

Present:  Mark Bidwell, Dave Devendorf, Christa Foster, Scott Foster, Garre Krayenhof, Jack Lancette, Marian LaPierre, Leo Naylor, Marv Patnode, Neville Sachs, Scott Severance, Allan Smith, Art Toll, John Tuttle, Mary Ann Zeppetello, Bob Wiley, Marilyn Woyciesjes

 

Absent: Tom Button, Mary Clay

 

Guest: Ken Robbins

 

The April OSC board meeting was held at Marian LaPierre’s in DeWitt. President Marv Patnode called the meeting to order at 7:09 pm after determining that the required quorum was represented.

 

Secretary’s Report: The March board minutes were e-mailed to board members and posted on the OSC website. Scott F. made a motion to accept the minutes, Dave seconded. Motion carried.

 

Communications: Mail was distributed.

 

Committee Reports

 

Membership

Bob presented a detailed report of present and previous year membership data. Current membership is 643, compared to 614 in April 2009, 546 in April 2008, etc. We have 64 out-of-state memberships, down from 84 at the same period last year. A number of the new members indicated that they joined to use the lodge.

 

Finance

John’s financial reports indicate that Vanguard investments stand at $42,968. Current checking account balance is $14,237, Money Market balance $21,307. We were able to go through the year without having to move money from our reserves and have currently about $7,000 income over expenses. We should end the year in very good financial shape.

 

Lodge

The lodge occupancy report shows that bed occupancy in March was 133, down from 155 in March 2009. Total March occupancy was 15.3% of available beds. Year to date (May 2009 to March 2010) occupancy is down approximately 100 beds. The work weekend is schedule for the first weekend in May and an announcement will be made at the general meeting asking for volunteers. Leo asked if there is a DVD showcasing the lodge to present at a meeting of his bikers club.

 

Ken and Allan were asked again to come up with a capital spending plan that will include capital improvements and a schedule and cost of replacements. The lodge weekend will be used by the committee to come up with such a plan. It was suggested that they should be proactive rather than reactive to bring lodge to the level we’d like it to be.

 

Lodge Subcommittee: No outside club soliciting has been done. Art has gathered information relative to different activities offered in the Central Vermont area.

 

Marketing: No report.

 

Trips: The Mt. Tremblant trip was a great success with beautiful weather and spring conditions.

 

Social

Night on the Town will be April 16, 6:30 pm, at Panera Bread, 3401 W. Genesee St, Fairmount.

Happy Hour will be April 20, 5:30 pm, at Tassone’s in Baldwinsville.

 

Unfinished Business

-- Club Insurance and Incorporation: At a recent meeting with a lawyer, it was recommended to find out from our accountant if the OSC has 501(c)(7) status, a tax-exempt social and recreation club. We were told that we are a 501(c)(7) organization. Since all members are part of the club, no lawsuits can be brought by members against the club. Our lodge liability insurance policy protects us from external lawsuits related to activities at the lodge. For the many types of athletic activities we sponsor, we are protected by waivers participants sign at these activities. The Erie Insurance policy we had for a number of years was taken out for protection during our ski sales and we have now cancelled that policy.

 

-- Club PayPal Account: Dave reported that PayPal is up and running and a notice at the club homepage will announce that it is in operation. Dave will look into the ability to have a ‘members only’ part of the website for address lists, lodge booking, ticket purchasing, etc.

 

-- Bulk email account: The email service through madmimi.com is also up and running. Dave is looking for a way to make address updates very simple.

 

New Business

-- 2010-2011 Budget Approval: The Finance Committee met to come up with a 2010-2011 tentative budget. John outlined some of the changes, i.e., an additional $1,000 is allocated for marketing; operating expenses for the lodge will probably rise in the coming months; more has to be budgeted for Boomer expenses, technology expenses, honorariums for speakers,  etc. Garre made a motion to accept the proposed budget, seconded by Neville. Motion passed.

 

June Hydroboat Opportunity: Don Goulet contacted Marv to suggest that we participate at the Syracuse Hydrofest that features hydroboat races on Onondaga Lake, June 18-20, sponsored by the UpDowntowners. If we encourage members to volunteer at the Hydrofest, we will get a half page ad in their newsletter. Marv proposed that we as a club pursue that endeavor and he included $500 for having an ad professionally designed that can also be used for other occasions. Mark seconded the motion. Motion carried. The event will be mentioned at the general meeting, through email blasts, and in the Boomer.

 

MaryAnn mentioned two upcoming volunteer opportunities, both involving packaging food and other supplies for earthquake victims in Haiti. She’ll have details sent to members through the e-mail service.

 

Neville is looking for volunteers for the club’s spring Adopt A Highway project on April 24, 9:30 am, meeting at Burger King in Tully.

 

John Whalen is looking for someone to coordinate hiking outings.

 

Marv concluded the meeting with comments on his two years of presidency. He had an objective for the club and many good things have been accomplished and are in motion. The board and volunteers as a group have been very good to work with. He urged that the new board continue with the same spirit of openness and have a projected agenda for the future.

 

There being no further business to discuss, Garre moved to adjourn the meeting, seconded by Mark. Meeting adjourned at 8:40 pm. The May 4th board meeting will be held at Art Toll’s house in Radisson; the June meeting will be at the DeWitt Library in Shoppingtown.

 

Respectfully submitted,

 

Christa Foster

Recording Secretary

 

May 2010 Board Meeting Minutes
last updated: 2010-09-27 15:45:43

Onondaga Ski Club

Meeting Minutes

4 May 2010

 

Present: Neville Sachs, Diane Clark, Jack Lancette, Marion LaPierre,  Leo Naylor, Dave Devendorf, Marv Patnode, Ken Robbins, Joann Butler, Bob Wiley, Art Toll, Scott Severance, Al Smith, Mailyn Woyciesjes and Mary Ann Zapatello

 

Minutes

Approved

 

President’s Remarks

President Lancette made his opening remarks and welcomed the new and past Board members. Due to an opening in the Board Leo Naylor was sugggested as a First VP.

Marv  Patnode moved to approve Leo Naylor as first VP;  seconded by Joann Butler. The motion was approved.

 

 This leaves an opening for another Board member. Don Goulet, Chris Anderson, Tim Hanna and Lauren Laley were mentioned as potential choices.  By laws stipulate membership for a full year is required for candidacy so Lauren Laley does not technically qualify. The issue was not full resolved.

 

Committee Reports

A suggestion was made by Secretary Sonne for Committee Heads to prepare reports ahead of time and submit them to the Secretary by email.

Membership

            The present number is 650 and this represents the maximum number for the 2009-2010 year.

 

Lodge Report

            Attendance up was 10. For the year it was down 90. Ken summarized the improvements  for the work weekend.

            The Lodge capital improvement plan is still being devised by the Lodge Committee as well as the group room rate. Marv Patnode has put together suggestions for structuring a rate plan.

 

Lodge Sub Committee

Art Toll has been investigating early season tickets from Sugarbush; the State of Vt was contacted for activities such as hiking, kayaking, where  and what. Art will send out email notices to Board members and others when appropriate. This committee is primarily looking at the “off’ season activities.

 

Marketing

Tom Button has indicated that he would turn the committee over if there were another person available President Lancette asked for suggestions or volunteers. Marv Patnode was suggested and he accepted the position.

Marv mentioned that there will be a time insensitive handout detailing events and facilities for the Club that can be used for marketing at ANY event.

Diane Clark is taking care of present membership plans and Art will concentrate on the new additional efforts.

 

Trips

Leo Naylor reported Tremblant and Mammoth mountain and Snow Mass were potential  destinations suggested. Leo will hold a meeting on May 18 at 7 pm at the home of Marv Patnode to discuss further trip planning.

 

Other Committees

Mary Clay will continue as Happy Hour chairperson and cross country leader. Norm Pyzinski will continue as Night on the Town committee chair.

 

Financials

Marv gave a summary of the financial strategy of the club:

            • the operating budget is set to keep 1.5 times the budget as reserves in cash assets only 

            • the lodge should not act as a drain on  the club budget

            • have a capital plan to plan for needed upgrades and improvements.

 

Treasurer Tuttle reported:  We have surplus primarily due to reduction in Lodge expenses. The investment portfolio value has increased and is comprised of about  85% stocks and 15% bonds and cash.

 

 

Adopt a Highway

Neville Sachs reported that 16 people participated on April 24.

 

Unfinished Business

The France cycling trip is postponed to Sept 2011.

 

New Business

Dave Devendorf reported that PayPal is set become operational. Additional features may become available such as reservations and online database. Goal is for members to join on line by the Fall of 2010. It may also allow the centralizing of our digital info. The additional benefit of these plans will be to save the volunteers’ time.

 

Remo Bianco has looked at encouraging and developing a ‘paddle party’ at the Lodge to encourage Lodge use and in an ancillary effort to clean up waterways near the Lodge.

 

Group Rates  for the Lodge

 Dave Devendorf reported the committee proposals/recommendations. (See attached report)

 

Discussions ensued on the membership definitions and record keeping. John Tuttle expressed that it is appropriate to go through the same process as for  regular members rather than having an abbreviated process for the group members. Ken Robbins asked what happens now to the applications - they go to the membership committee and are kept on file.  Discussion centered on whether an application was absolutely necessary or whether the summer memberships are sufficient  when they are just submitted en mass by the trip leader.

Bob Wiley expressed the desire to have a hard copy with the name and address and some indication if the fee for this summer membership.

 

Motion by John Sonne to accept the Group Rates proposal for the off season form May through Oct for a 1 year period with a hard copy for the Membership Chair;  seconded by Scott Severance. Passed unanimously.


[1] [1]

New Meeting Location

There was discussion for a committee to find another venue other than the Ramada Inn. Joann and Bob Wiley will be Co-Chairs for this committee.

 

Meeting Adjourned at 9:09.

 

Respectfully submitted,

John E. Sonne

 

Attachment:

SUMMER RATES (NON EXCLUSIVE USE OF THE LODGE):

The basic principle behind the pricing schedule is that Summer rates should be less than winter rates to encourage use of the Lodge when no one makes use of it.  This is similar to what other motels and hotels do in the area. These rates should be published on the website, in the Boomer, and through our email service. We are recommending that summer rates for individuals be at $15/person/night from May 1st through October 31st (Summer).

 

BLOCKED LODGE CLUB EVENT TIMES:

In addition, formal scheduled events, Like 4th of July at the Lodge, September Bike Weekend, etc., would be blocked out of the calendar and carry the normal $22/person rates.  The blocked out events should be scheduled well in advance and published on the website, in the Boomer, in the club calendar, and through our email service. 

 

The summer rate should be viewed as somewhat negotiable, however, the rate of $22/night/person is not an acceptable solution for summer rates - it offers no incentive to come during the summer.

 

GROUP RATES (EXCLUSIVE USE OF THE LODGE):

Building on our existing group rate structure from May 1st through October 32st, groups can book the Lodge based on the rate structure below.  The rate structure is based on the principal that the longer one books the lodge for exclusive use, the lower the cost per night becomes for each individual.  Benefit - low cost per night for the group members, and income for the club to fill summer time when no income would normally be seen. Rates are quoted for up to 2 weeks to accomodate vacation bookings, and rates for a low as 1 night are published for pass through groups like Leo's motorcycle group, and Mike's Miata group.

 

GROUP RATES:

No Nights    Rate/Day

1                $300

2                $400

3                $500

4                $600

5                $700

6                $800

7                $800 (one night free)

8                $900

9                $1000

10              $1100

11              $1200

12              $1300

13              $1400

14              $1500

Beyond 14 days, the rate structure repeats itself.

 

OSC MEMBERSHIP INCLUDED:

Included as part of the booking rate will be club membership for each group member - remembering that these people are more than likely temporary OSC members, and will not renew their membership.  If any of them do renew, then that's a plus. 

 

GROUP BOOKING FORM:

To facilitate groups, and to make the jobs of our membership chairperson and Lodge room booking person less, all that would be required for the group booking is that the group leader be a full member of OSC (in the traditional sense), sign the group form, and include the name and a contact phone number of each member of the group.  The address of the group leader would obviously be required of the group leader, and our disclaimer would also be printed on the group form. Obviously, the group leader would also send a check covering the group booking along with the group booking form.  The group leader can arrange individual payments to himself by individuals within the group - this will not be an OSC function.

 

Under this system, we do not need to place any individual in a room - the group will sort this out for themselves.   The group booking form is sent by the group leader to the lodge booking person.  The lodge booking person simply sends confirmation back to the group leader - not to individuals. The lodge booking person also needs to provide the group leader with a list and/or map of the rooms and their tennant capability, and lodge useage rules.  This keeps it simple.

 

The group form (or a copy thereof) is them passed by the lodge booking person on to the membership chair for his part.

 

MEMBERSHIP CHAIR:

Using the group booking form, the membership chair need only enter the name and phone number of each group member into the data base, and send membership cards to the group leader.  The group leader will distribute membership cards to those in the group.  This keeps it simple. 

 

Jack, this should be used as the map of the suggested process that can be adjusted with a sit down meeting with the lodge committee.  The rate structure should be viewed as somewhat negotiable, however, the rate of $22/night/person is not an acceptable solution for group rates for 1 or any number of nights.  Also, not acceptable is having each group individual complete an OSC membership form.  This is too cumbersome to process by the individuals and by the OSC membership chair.

 

For your information, the group rates atart at about $15/person/night for a typical group of 20 people - that's where the $300 for 1 night comes from.

 


 [1]

John Sonne

May 10, '10, 10:04 PM

June 2010 Board Meeting Minutes
last updated: 2010-09-27 15:19:03

Onondaga Ski Club

Meeting Minutes

1 June 2010

 

Present: Neville Sachs, Diane Clark, Jack Lancette, Leo Naylor, Dave Devendorf, Marv Patnode, Bob Wiley, Art Toll, Joann Butler, Scott Severance, Al Smith, Marilyn Woyciesjes, John Tuttle, Arley Morey, John Sonne, Mark Bidwell, Remo Bianco

Guests: Janice Farrelly, Ken Robbins, Peg Hotaling

Excused: Mary Ann Zeppetello, Marian LaPierre

 

Minutes

Approved

 

Presidents Remarks

President Lancette proposed the appointment of Mark Bidwell and Arley Morey  as new Board Members, each for a one year term. There was unanimous approval by the Board.

 

Treasurer Report

 

The financial reports were presented by John Tuttle. The reports were unanimously approved.

 

Committee Reports

Membership

            The present number is 657 with one renewal thus far. Next month, Bob Wiley will present the idea of eliminating the $5.00 initiation fee along  the with the financial impact data.

 

 

Lodge Report

Lodge rooms were 22 compared with 26 for last year.

Ken Robbins presented a 5 Year Capital Spending Plan. The Plan is attached.        

Some suggestions were made about boiler life expectancy and assigning present values to allow for the eventual replacement costs.

 

Lodge Sub Committee

Art Toll presented an extensive list of resources for many activities available in the vicinity of the Lodge. The resource is a website that incorporates many outdoor activities and events. The consensus was to provide link to that website in any of our communications to the membership.

 

Marketing

Marv Patnode presented the new Marketing color tri-fold handout which contains a membership form.  Each copy costs $.60.

 

Trips

Leo presented the results of the recent trip committee meeting.

            1. Italian ski trip - all inclusive $2500 plus ski rentals.

                        The dates and details are not firm at this time.

            2. Big Sky Montana - Janice Farrelly and Peg Hotaling presented the details for a potential Western trip to Big Sky. The potential date left is February 12-19, 2011.  Discussion developed about the financial risk and this being a Club sanctioned trip.

 

John Tuttle moved to have a Club sponsored trip to Big Sky Montana, seconded by Marilyn Woyciesjes. Discussion involved the pros and cons. Janice will obtain the minimum financial risk figure and the dates for cancellation. The motion passed with 4 opposed

 

Neville suggested that,in the future, the Trip Committee or a trip leader present in written form a summary of the proposed trip when presenting the facts on the trip.

 

Other Committees

 

 

Unfinished Business

General Meeting venue

The committee searching for a new monthly meeting location for the full membership is still investigating locations. The committee will present their findings at the next meeting. See the attached report.

.

 

New Business

Post Office Mailbox

Various concerns were raised as to the need for a Post Office Box. Discussion transpired with the consensus that there was a value in maintaining the PO Box despite the $120 cost per year. The President offered to make himself available for picking up the mail in addition to the Corresponding Secretary, Marian LaPierre.

 

Interactive Internet website

Dave Devendorf presented a very comprehensive example of implementing a commercial website for membership, ordering Sugarbush tickets, searchable OSC minutes plus many other features.

The member benefit portion of the website  is proposed as a member only access website and it would use PayPal or a credit card for on line ordering and  membership dues. There is also a general portion of the website open to the public and enticing visitors to join OSC. Due to time constraints, the presentation was not completed. 

 

Meeting Adjourned at 8:40.

The Next meeting will be at the Dewitt Community Library at 7:00 pm on July 6, 2011.

 

Respectfully submitted,

John E. Sonne

 

 

Addenda

 

Membership Report

 

We had 7 new memberships and 1 renewal  in May for a total of 658

members.

-Bob Wiley

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

July 2010 Board Meeting Minutes
last updated: 2010-09-30 16:03:08

Onondaga Ski Club

Meeting Minutes

6 July 2010

 

Present:  Diane Clark, Jack Lancette, Leo Naylor, Marv Patnode, Bob Wiley, Joann Butler, Scott Severance, Al Smith, Marilyn Woyciesjes, John Tuttle, Arley Morey, John Sonne, Mark Bidwell, Mary Ann Zeppetello, Marian LaPierre, Remo Bianco

Guests: Jan Carr, Ken Robbins, Gary Woolschlager

Excused:

 

Minutes

Approved

 

President’s Remarks

 

Treasurer Report

 

The financial reports were presented by John Tuttle. The reports were unanimously approved.

Investment subcommittee did meet to discuss a long range plan. A formal report will follow. The motion was moved and seconded and approved.

 

Committee Reports

Membership

Bob Wiley proposed eliminating the $5.00 surcharge for new members. He moved this and Marv Patnode  seconded.

JohnTuttle voiced reluctance to change the fee because he didn't wan to give up revenue. He suggested delaying this idea until we look at any potential increase in dues. Disc ensued. The motion was defeated 8 to 6.

 

Lodge Report

Lodge rooms were 33 compared with 26 for last year.

New oil contract specifies  $2.99 a gallon for the budget  plan price for about 1700 gallons. We budgeted for a higher cost and a larger volume.

 

Trips

Leo Naylor reported on trips. Initial feelers for the ski trip to Italy in January resulted in 11 people expressing interest. There were people in GE Ski Club that are also interested. Leo asked the Club to sponsor the trip so we could proceed. Moved by John Tuttle and seconded by Marilyn Woyciesjes. Passed with no nay votes

 

Diane Clark reported that here are 23 participants so far for the Big Sky trip.

 

Jan Carr wanted to report that she will lead a day trip to Bristol Mountain. Covewood is running in the Fall and there will be a Garnet Hill trip too.

 

Other Committees

 

 

Unfinished Business

General Meeting venue

The committee searching for a new monthly meeting location for the full membership presented their report. Barbagallo's was researched as a venue. The fee will be $300 per month with food. This facility has alcoholic and non alcoholic drinks available and food in a newly redecorated room. Gary Woolschlager reported on food the various choices. The Christmas time December meeting would command a fee of $1000.

 

Remo Bianco suggested that we send a memo of understanding of the terms of the rental. Diane Clark will draft that memo. A motion was made to approve the findings of the committee by Mark Bidwell and seconded by Arley Morey. Passed unanimously.

Marv Patnode brought up the need to advertise and inform the membership for the new venue. Marv will propose to Marketing Committee to that committee to take on the responsibility. The motion passed unanimously.

 

New Business

Newsletter

Jan Carr voiced 2 concerns lack of being able to make a timely notices and allow for spontaneity. The long format is a bit unwieldy.

Remo Bianco felt he would like to advertise kayaking at the last minute.

 

Discussion ensued about how to correct this. Marv Patnode expressed the expectation that the new website will allow for  a blog like ability to post trips and parties when they organizer wants. The present website, according to Arley Morey,  will have a database that will send out the approriate newsletter email to those that have signed up for that activity. Scott suggested using we use meetup.com as a means to inform the membership since it is set up for this.

Marv Patnode suggested that those that run the events should be the announcers of the events where in the future but  the present form of the e-Newsletter will not work.

President Jack Lancette proposed to use the present email OSC Happenings but modify its structure. Bob Wiley suggested contacting Nina since she indicated she could change content  3 times a week. Jack will talk to Nina  about the  suggested changes and instruct her that we don't have to advertise all the events in each issue. If there are any problems then Jan will do the work. This will be a transition program until a more comprehensive program is implemented.

 

 

Interactive Internet website

 

Arley Morey reported that he had found a secure web server in Colorado with good technical service. With this secure server service, we have the capability to build a database. This service could have an endless number of capabilities but involves Arley and his daughter to design and run the service.

 

At the same time Marv explained that the system Dave Devendorf proposed with a lot of functionality is an investigation into defining a more extensive and useful functionality that matches the club’s future communications and growth needs while reducing the work load of key club functions (Membership, Treasurer, Lodge Bookings, etc).  Arley expressed that the larger server and potential new programming of our present system could possibly achieve this functionality.

 

 The consensus was that our final direction on this issue will be established by a work group made up of Bob Wiley, John Sonne, Marv Patnode, Arley Morey, Dave Devendorf, Dianne and/or Dave Clark and Jack Lancette.  The work group will define the club’s future website functionality needs, and look into the possible use of our existing website or the use of the new IGroups site, and then present it’s recommendations to the board.

 

Meeting Adjourned at 8:40.

The Next meeting will be at the Dewitt Community Library at 7:00 pm on August 3, 2010.

 

Respectfully submitted,

John E. Sonne

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

August 2010 Board Meeting Minutes
last updated: 2010-09-27 16:01:17

Onondaga Ski Club

Meeting Minutes

3 August 2010

 

Present:   Jack Lancette, Leo Naylor, Marv Patnode, Bob Wiley, Joann Butler,  Al Smith,  John Tuttle, Arley Morey, John Sonne,  Mary Ann Zeppetello, Marian LaPierre, Mark Bidwell

Guests:  Ken Robbins

Excused: Remo Bianco, Marilyn Woyciesjes, Scott Severance, Diane Clark, Neville Sachs

 

Minutes

Approved as corrected

 

President’s Remarks

 

Treasurer Report

 

The financial reports were presented by John Tuttle. The reports were unanimously approved.

Insurance coverage is for $330.000 but the validity of that value was questioned. It was suggested by Arley Morey that we have an appraisal so that we know the correct figure for the insurance value. John Tuttle will make the call to find out how the insurance company arrived at the $330,000. Ken Robbins will be contacted by John to follow up.

 

The P&L was reviewed. We are ahead with the utilities and have more income than expenses with the trips taken out of the report.

 

Committee Reports

Membership

The membership total is 662  with 10 renewals so far.  With the dissolution of the Ski Hawks, the dual membership category will be removed.

 

Lodge Report

Lodge rooms showed more utilization as compared to  last year. We were up 117% over last year at this time.

The door lock was replaced.

 

Lodge Sub Committee

         Art Toll reported that the discounted lift tickets is the one area he will be following up on but they are not available as of this date.

 

Marketing Committee

         Marv Patnode has met with some chapters of the Gold Wing motor-cycling group. They expressed interest but the contact this year is too late to have an impact on potential use.

 

         The committee met and have planned for informing the membership of new meeting venue address. A marketing plan was developed too ( see attached report) Short term approach is to reach  out to 40 + age group and the long term effort will be for the 20-40 year olds.

 

Mark Bidwell expressed the observation that there is a tremendous set of resources that could provide expertise and advice for people new to the sport.

 

 

 

Trips

 

         Leo is working on the Tremblant trip time but it is too early to pinpoint dates. Big Sky and  the Italy trip are running smoothly.

 

 

Other Committees

 

 

Unfinished Business

            Barbagallo's was contacted by Diane Clark with a written agreement.

 

            Interactive Internet website

 

            Dave reminded us  that he had made a suggestion of a working group to resolve the  way to proceed for the handling of any changes to our website presence. The Club has to decide where we will be in a few years and the website may be essential in meeting that growth of the Club. Dave will convene the committee consisting of Marv Patnode,  Arley Morey, Jack Lancette,  Bob Wiley, John Sonne and Diane Clark.

 

Newsletter

            Bob Wiley brought up, on behalf of Jan Carr, the continuing problem with timely changes to events.  Mark Bidwell suggested that when there is a last minute change to Nina, that Jack be notified simultaneously to follow up on the posting.

 

            Jack did speak to Nina with the concerns from the last meeting. Jack stated that Nina did understand the desires of the Board.

 

            There was expression of interest in using the 'MeetUp'  concept. Bob Wiley will help us become knowledgeable with this concept.

 

 

New Business

 

            Discussion of some plans for the September meeting at Barbagallo's. The will be no program other than the traditional Mountains and initial skiing programs.

 

 

 

Meeting Adjourned at 8:15l

 

The Next meeting will be at the Dewitt Community Library at 7:00 pm September 7, 2010.

 

Respectfully submitted,

John E. Sonne

 

MARKETING COMMITTEE REPORT – AUG 2010 BOARD MEETING

The Marketing Committee has been active during the month of July both in terms of reaching out to groups to book the Lodge during summer months, and in having our first meeting.  In our first meeting we created a strategy to notify the membership of the new club monthly meeting site, and also shaped the basis of a club marketing plan.

NEW MEETING SITE:
The committee has put a plan in place to notify our membership of the club’s new monthly meeting site that involves club email, Boomer, club calendar, club website, vendor notification, and mailings to paper Boomer recipients.  The plan is presently being executed.

PROMOTION OF GROUP USE OF THE LODGE:
Leo Naylor and Marvin Patnode met with one chapter of the Gold Wing Motorcycle Club at the Euclid restaurant on July 14th and presented the advantages of utilizing our Lodge during the summer to some 28 individuals.  Marvin Patnode also met with two other chapters of the Gold Wing Motorcycle Club at the Viena Hotel on July 22nd and made a similar presentation to some 38 individuals.

Those in attendance at both meetings expressed interest in possibly using the OSC Lodge as a stop-over or as a base of operation when their group planned a tour in Vermont.  Such a tour might not take place until this Fall or perhaps next year.

Leo and I have one more chapter to present to, and will continue to follow up with these 4 chapters as time goes by.

MARKETING PLAN:
Committee agreed that Marketing was the process of bringing together what OSC had to offer (product or service) with individuals or groups that have need for such products and services.

WHAT DOES OSC HAVE TO OFFER?
After much discussion we arrived at two basic ITEMS that OSC has to offer – Social Groups and Financial Benefits:

Social group sharing in events and activities:
This represents some 150 to 200 of our 670 members.  People looking for other people to share activities with and create personal bonds of friendship.  People in this category consider OSC to be all or a great part of their social life.

 It should be noted that this group of people attend club meetings and provide the resources for future club leadership for the club as we are presently structured.

 An IMPORTANT FACT is that people below 40 and much more so below 30 do not join the traditional group structure that forms the present basis of the OSC organization.  The younger people do join groups, however, these groups are not formed in the traditional sense older people are accustomed to.  Instead, they join groups centered on the internet and the communications software available to them – Blogs, Facebook, etc.  Meet-up is a typical example of this process in action.

Financial benefits of being an OSC member:
This represents some 450 - to 500 of our members.  People who join OSC for the financial benefits they can enjoy from being a member.  It should be noted that this group of individuals represents the largest portion of the OSC membership base, and provides the largest part of the club’s financial support through membership dues and Lodge bookings.

These individuals are not likely to attend monthly club meetings or participate in any large manner in the club’s social or event type activities.  They have their own social groups and are members simply because of the financial benefits they enjoy.

These club benefits include:

inexpensive lodging at our Vermont Lodge

discounted ski lift tickets at Sugarbush and other non-local mountains

discounted lift tickets at local mountains - Lab, Tog, and Song

ability to purchase ski cards at Stowe Mountain, and possibly other mountains

discounts at local equipment vendors (Bikery, etc.); etc.

DEMOGRAPHICS OF PEOPLE THAT NEED THESE SERVICES?
People who utilize the OSC benefits of social grouping and financial incentives can be grouped into the following demographics:

Social Group Sharing:
People needing this aspect of OSC are essentially the 40 and older aged individuals or couples and empty nesters.  These people tend to share the traditional sense of joining groups for social interaction.

Financial Benefits:
People needing this aspect of OSC include the 40 and older individuals, however, this area represents the greatest potential for expanding our membership into the 20 to 40 year old people that include young single or married professionals, working mothers, etc.  They will join OSC if they find it financially beneficial.  Also it is more than likely they will not participate in our monthly meetings, and not participate in group activities made up of older individuals

And, if we provide them with the appropriate communications tools, they may meet in younger groups under the banner of OSC.

MARKETING PLAN:
We agreed that we needed to focus on both a short term plan and on a long term plan.  The short term plan included branding - expanding the recognition of OSC in central NY; and on soliciting members from the 40+ age group.

The long term plan would focus on reaching out to those under 40 since they represent the future of the club both in terms of numbers and future leadership.  After all, the 20 and 30 year olds of today will be the 40+ year olds of the future, and OSC needs to be aligned with the way they communicate and form groups.

Respectfully Submitted
Marvin Patnode
OSC Marketing Committee Chair
Aug 2, 2010

 

 

 

 

 

 

 

 

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September 2010 Board Meeting Minutes
last updated: 2010-09-30 10:06:40


                                                                                                                                                                   

SEPTEMBER 7, 2010

 

PRESENT: Remo Bianco, Mark Bidwell, Joann Butler, Diane Clark, Dave Devendorf,  Marian LaPierre, Arley Morey,  Marv Patnode, Scott Severance,  Al Smith, John Tuttle, Bob Wiley, Marilyn Woyciesjes, MaryAnn Zeppetello.   Guest:  Ken Robbins.  Excused:  Neville Sachs, John Sonne, Art Toll.

 

President Jack Lancette noted that we have the required quorum and called the meeting to order at 7:15pm at the DeWitt Community Library Friends Room.  Joann Butler made a motion to accept the August Board minutes as posted on our website.  Dave Devendorf seconded .  Motion approved.  Communications received and disbursed.

 

COMMITTEE REPORTS

FINANCE: Treasurer John Tuttle e-mailed  financial report to board members. We are about $700 ahead of last year at this time.  We paid Richard Eaton, Lodge caretaker, twice this month because he was not paid last Fall.  Awaiting Janice Farrelly’s contract for Fall Fling at Traditions.

LODGE, Ken Robbins, Allan Smith:  Attendance YTD slightly above last year’s.  Work weekend at Lodge scheduled for ____, September Bike weekend____ and Columbus Day weekend Oct 9,10 &11.  Ken has checked broadband but not available yet at Lodge.  Caretaker Eaton has dish service.  Lodge phone number under Tom Button’s namesince it is cheaper under an individual’s name.

MARKETING, Marv Patnode:   Marv has stickers for brochures indicating Barbagallo’s as our meeting place.  Jack will take lead setting  up volunteers to man OSC booth at the upcoming Ski Sale at PEPSI Bldg. at State Fairgrounds.  Arley volunteered to assist.  Marv wants to raise awareness of the OSC name.  Mark suggested the volunteers wear our Neon Green armbands.  Remo noted that the Ski Company is holding a ski sale at Labrador.

TRIPS, Leo Naylor:   Leo reported Tremblant  trip set to go March 11-14, $460, bus, accommodations, lift tickets, breakfast, hot tub and Party (ies?).   Marv moved to approve Leo’s trip, Arley seconded,  board approved.  Big Sky, Montana trip full and taking waiting list.  Scott’s Aosta Itala trip has two paid to date. September 30 is deadline.  Scott will advertise at OSC general meeting and  Sept. 17-19 Ski Show.  

MEMBERSHIP,  Bob Wiley:  Bob e-mailed membership report to board.  Club has 671 members, 19 new, 33 renewals to date. He distributed new club business cards to the board.

OSC BOARD MINUTES, SEPT. 7, 2010  (2)

EVENTS:  Covewood is this weekend.  Kay & Ken Kotwas leading  Kingston biking trip Sept. 10. Fall Fling & Road Rally scheduled for October 17.  Bike wrap-up party at Spaghetti Warehouse Sept. 28.  Adopt-a-Highway cleanup scheduled for October 2 and Neville needs volunteers.

UNFINISHED BUSINESS

Debbie Beaumont is our new club e-mail person.  We thank Nina for her past leadership in this role.

Barbagallo’s is confirmed as out new general meeting place.  We’ll be meeting in their Diamond Room.  Parking is at the rear of the building.  Tammy is our contact and she is looking forward to feedback from us.  Allan Smith volunteered to redirect people who may go to the Ramada in error for the Sept. general meeting.

NEW BUSINESS

Liftopia coupons:  Arley advised that a $5 discount gift card is available to our club membership as a club sponsorship.  You purchase your lift tickets on line and print out the ticket from the e-mail they send, complete with instructions.  Ticket is good for one day only, both adults & kids, rentals, food & beverages, discounts vary.  John Tuttle has used them for years out West and has found great discounts.  Arley thinks this might help keep people in the club rather than losing 150 members a year.  There is no charge to us for the gift cards and Arley can post it on OSC website.  Joh says it is  mostly mid-week rates.  Marv moved we approve the Liftopia cards to incentivize renewals & new members on a first come-first served basis. 

Library donation:  Marian suggested we make a $50 donation to the Library for the use of the Friends of the Library meeting room for the next six months.  We have made a $50 donation earlier in the year. John suggested we table the recommendation until we research what our previous donation represents.  Agreed.

 

There being no further business, meeting was adjourned at 8:20pm

October 5 Board meeting will be at 7pm in the Friends of the DeWitt Library Room’

 

Respectfully submitted,

 

Scott Severance, Acting Recording Secretary

 

 

October 2010 Board Meeting Minutes
last updated: 2010-10-14 16:37:38

5 October 2010

Present:   Jack Lancette, Leo Naylor, Marv Patnode, Bob Wiley, Joann Butler,  Al Smith,  John Tuttle, Arley Morey, John Sonne, Art Toll, Marian LaPierre, Remo Bianco, Marilyn Woyciesjes, Scott Severance, Diane Clark, Neville Sachs, Dave Devendorf

Guests:  Ken Robbins, Jan Carr

Excused: Mary Ann Zeppetello,

 Minutes

Approved as corrected

 President’s Remarks

 Treasurer Report

The financial reports were presented by John Tuttle. The P&L was reviewed. We are ahead with the utilities and have more income than expenses with the trips taken out of the report.

With the new banking regulations, John arranged for us not to sign up to have bad checks covered by the bank in case of inusfficient funds.

 Committee Reports

Membership

The membership total is 698  with 457 non renewals.  New members were solicited at the Ski Show and Leo Naylor made an introduction of the club at a Rochester Ski Show.

 Lodge Report

Work weekend is Oct 23 and 24. Kenny Robbins will look for another couple for the Lodge Committee since the Marrones did not renew their membership. Seven Committee members and also seven volunteers will participate at the weekend. There are opportunites for additional new individuals to join for the weekend.

 Bike weekend participation was less than expected. Marv questioned if it was advertised and fully staffed. Ken stated that there was adequate participation well before the actual weekend.

 Marketing Committee

         Marv Patnode reported that he is waiting for the reaction and response to the presentation from Dave Devendorf because it is an integral part of the Marketing Committee.

The Marketing Committee is Looking to branding the OSC presence and develop strategies to grow the membership particularly with a younger demographic.

 Unfinished Business

 Website Committee

 Dave Devendorf stated that this meeting's presentation was a continuation of the presentation from last year. The present site has served us well but there is a different level of use for the website. We want to bring a higher level of interactivity, appeal to the younger mebers in a way that they use and find more appealing and automate the functions of the club to reduce the work load a we grow.  In addition, it is valuable to allow members to collaborate to arrange trips and activities and allow purchase of OSC merchandise on line.

Dave then showed the potential new website using the iGroops software showcasing many of the features from articles and forums to Schussboomer viewing, Lodge reservations and many other features.

There was discussion about the need for addresses on the website.  Presently, the forms do not capture the addresses for the Club. Non computer users can be enterd into the website database or could be handled separatey in another member database. Dave presented the idea  of online trip signing up and the advantages of this feature.  The security in ordering lift tickets was discussed.

 The timeline for becoming operational is one month according to Dave. Neville posed the question about transition from the old site. Arley questioned ithe timeing. Neville suggested a 30 day trial by the Board to see if they can beta test it to see if it wil work smoothly.

 Remo asked about whether there will be a membership list as he enjoys this feature. This does exist on the new website but is available to members only.

A Motion made to proceed with the intersctive website by John Tuttle seconded and by Remo Bianco. John Tuttle stated that interactive website appears to be the way we want to proceed after a  testing for a month trial by the Board. After some discussion, John withdrew his original motion.

John Tuttle made a second motion that we proceed with the website with goal of bringing the site on line at a time  to be determined at the next Board meeting, Seconded by Remo Bianco. The motion was approved unanimously.

Adopt-a highway

 Neville Sachs  reported that Adopt a Highway had 11 particpants for the October 2010 clean up.

Library Donation

 The donation to the Library of an additional $50 motion witdrawn. The question was posed whether this location would be used forever.

 Mad MiMi         

 Dave Devendorf pointed out that Mad MIMI can send out photos but they must be small.

  

New Business

 Diane Emmick has requested a $300 allocation to purchase items in advance for sales to the Club.  John Tuttle moved to approve the allocation and was seconded by Dave Devendorf. John Tuttle request that an inventory be maintained by Diane for financial purposes. The motion passed unanimously.

 Neville requested the special night skiing be arranged and posted on the Calendar. It is already posted along with the details.

 Arley spoke about Kurt Weaver that has a pass to lab that wants to sell. He is not a member so the matter was dropped.

 Should General Meetings be shortened? Marv Patnode suggested having the speakers all lined up so that the transition to each speaker would be quicker. Dave said some topics like fully booked trips need not be presented.

 Meeting Adjourned at 8:41.

 The Next meeting will be at the Dewitt Community Library at 7:00 pm November 9, 2010.

 

Respectfully submitted,

 

John E. Sonne

 

October 2010 Board Meeting Minutes
last updated: 2010-10-14 16:37:38

5 October 2010

Present:   Jack Lancette, Leo Naylor, Marv Patnode, Bob Wiley, Joann Butler,  Al Smith,  John Tuttle, Arley Morey, John Sonne, Art Toll, Marian LaPierre, Remo Bianco, Marilyn Woyciesjes, Scott Severance, Diane Clark, Neville Sachs, Dave Devendorf

Guests:  Ken Robbins, Jan Carr

Excused: Mary Ann Zeppetello,

 Minutes

Approved as corrected

 President’s Remarks

 Treasurer Report

The financial reports were presented by John Tuttle. The P&L was reviewed. We are ahead with the utilities and have more income than expenses with the trips taken out of the report.

With the new banking regulations, John arranged for us not to sign up to have bad checks covered by the bank in case of inusfficient funds.

 Committee Reports

Membership

The membership total is 698  with 457 non renewals.  New members were solicited at the Ski Show and Leo Naylor made an introduction of the club at a Rochester Ski Show.

 Lodge Report

Work weekend is Oct 23 and 24. Kenny Robbins will look for another couple for the Lodge Committee since the Marrones did not renew their membership. Seven Committee members and also seven volunteers will participate at the weekend. There are opportunites for additional new individuals to join for the weekend.

 Bike weekend participation was less than expected. Marv questioned if it was advertised and fully staffed. Ken stated that there was adequate participation well before the actual weekend.

 Marketing Committee

         Marv Patnode reported that he is waiting for the reaction and response to the presentation from Dave Devendorf because it is an integral part of the Marketing Committee.

The Marketing Committee is Looking to branding the OSC presence and develop strategies to grow the membership particularly with a younger demographic.

 Unfinished Business

 Website Committee

 Dave Devendorf stated that this meeting's presentation was a continuation of the presentation from last year. The present site has served us well but there is a different level of use for the website. We want to bring a higher level of interactivity, appeal to the younger mebers in a way that they use and find more appealing and automate the functions of the club to reduce the work load a we grow.  In addition, it is valuable to allow members to collaborate to arrange trips and activities and allow purchase of OSC merchandise on line.

Dave then showed the potential new website using the iGroops software showcasing many of the features from articles and forums to Schussboomer viewing, Lodge reservations and many other features.

There was discussion about the need for addresses on the website.  Presently, the forms do not capture the addresses for the Club. Non computer users can be enterd into the website database or could be handled separatey in another member database. Dave presented the idea  of online trip signing up and the advantages of this feature.  The security in ordering lift tickets was discussed.

 The timeline for becoming operational is one month according to Dave. Neville posed the question about transition from the old site. Arley questioned ithe timeing. Neville suggested a 30 day trial by the Board to see if they can beta test it to see if it wil work smoothly.

 Remo asked about whether there will be a membership list as he enjoys this feature. This does exist on the new website but is available to members only.

A Motion made to proceed with the intersctive website by John Tuttle seconded and by Remo Bianco. John Tuttle stated that interactive website appears to be the way we want to proceed after a  testing for a month trial by the Board. After some discussion, John withdrew his original motion.

John Tuttle made a second motion that we proceed with the website with goal of bringing the site on line at a time  to be determined at the next Board meeting, Seconded by Remo Bianco. The motion was approved unanimously.

Adopt-a highway

 Neville Sachs  reported that Adopt a Highway had 11 particpants for the October 2010 clean up.

Library Donation

 The donation to the Library of an additional $50 motion witdrawn. The question was posed whether this location would be used forever.

 Mad MiMi         

 Dave Devendorf pointed out that Mad MIMI can send out photos but they must be small.

  

New Business

 Diane Emmick has requested a $300 allocation to purchase items in advance for sales to the Club.  John Tuttle moved to approve the allocation and was seconded by Dave Devendorf. John Tuttle request that an inventory be maintained by Diane for financial purposes. The motion passed unanimously.

 Neville requested the special night skiing be arranged and posted on the Calendar. It is already posted along with the details.

 Arley spoke about Kurt Weaver that has a pass to lab that wants to sell. He is not a member so the matter was dropped.

 Should General Meetings be shortened? Marv Patnode suggested having the speakers all lined up so that the transition to each speaker would be quicker. Dave said some topics like fully booked trips need not be presented.

 Meeting Adjourned at 8:41.

 The Next meeting will be at the Dewitt Community Library at 7:00 pm November 9, 2010.

 

Respectfully submitted,

 

John E. Sonne

 

November 2010 Board Meeting Minutes
last updated: 2010-11-05 17:32:37

Onondaga Ski Club

Meeting Minutes

2 November 2010

Present:   Jack Lancette, Leo Naylor, Marv Patnode, Bob Wiley, Joann Butler,  Al Smith,  John Tuttle, Arley Morey, John Sonne, Art Toll, Marian LaPierre, Remo Bianco, Scott Severance,  Neville Sachs, Dave Devendorf, Marilyn Woyciesjes

Guests:  Ken Robbins, Garre Krayenhof

Excused: Diane Clark, Mary Ann Zeppetello,

Minutes

Approved as corrected

 Treasurer Report

 The financial reports were presented by John Tuttle. The P&L was reviewed with the trips removed from the report.

 Arley Morey asked John Tuttle about the array of funds that we have in the Vanguard account and whether this was an appropriate set of investments. John thinks it is a good array with a 50:50 ratio of bonds and stocks . Arley asked John to give a summary in the future.

 President’s Remarks

 Committee Reports

Membership

The membership total is 346 with 370 non renewals. 

 Lodge Report

During the work weekend the women's dorm was redone, Room 1 was repainted and shelves added to the Men's dorm. The trash can enclosure was rebuilt . Jack asked about the hot water pump. Ken is concerned about some weeping. When Jack asked about a contingency plan in the case of failure, Neville suggested replacing the anode to slow the corrosion.

 The lodge occupancy data with a graph was supplied by Marv. The tickets for the skiing are available with the prices posted on the website.

 Trips

Leo will look into Wednesdays at Gore (Coke promotion ticket is $38). Garnet Hill Committee may do some alterations to accommodate the waiting list.

 Marketing Committee

 

Unfinished Business

 

Website Committee

 Bob  Wiley proposed a new social interactive website. The proposal as listed below was seconded by JoAnn Butler.

It is proposed that (1) the OSC Board approve the development of the new social interactive website, and that the existing website be replaced by the new interactive website. (2) That the new website contain all of the key information that is available on the existing web site plus enable the Club to conduct  business with its members over the internet. (3) That the new website also provide the ability for members to interact with each other through the new web-site's social networking capability. (4) That the Website Committee develop a plan and schedule for implementation. (5) That the new website go live with the domain name  HYPERLINK "http://www.onondagaskiclub.org" www.onondagaskiclub.org (6) That upon going live the existing domain  www.osc-ski.org) be redirected to the new website until the lease expires.

 During discussion, Mark suggested onski.org as a domain name but it is already in use as a .com.  Neville thanked Arley for all his input in providing valuable concerns in pursuing a new website.

There was a unanimous vote in favor of the motion.

 

Dave Devendorf stated that he has a plan to have the committee correctly stage the 'roll out' for the new website. JoAnn Butler suggested a presentation at a meeting. Arley pointed out that the busiest time is approaching so that deserves some concern.

 

December meeting

 JoAnn Butler pointed out that there will be a meal at the December meeting. The concern is that a significant numbers of non renewed people will attend and how do we account for that. Additional discussion brought up the likelihood of an insignificant number of increased attendees and it was not worth worrying about. We will need to advertise the larger food availability. Further details will be done by JoAnn.

Mad MiMi         

 Marv Patnode reported that we increased the data capacity for MadMimi to 1000 members.

 New Business             

 By Laws

Garre Krayenhof presented By Law changes. In order to use the on line membership renewal, the By Laws must be altered. Garre listed the Article II and Article VI proposed changes.

ARTICLE II - DUES

Sec. 1 TERM of MEMBERSHIP - The term of membership shall be twelve (12) months extending from the date a person’s application is originally approved.  Each renewal shall be for an additional twelve (12) months. 

Sec. 2 DUE DATE – The annual dues for membership shall be payable by the end of the twelfth month of the aforementioned term.  Any member whose annual dues are not paid by that date shall be dropped automatically from the membership roll. 

A billing notice for annual dues for the following year shall be sent to each person whose membership is about to expire. 

Sec. 3 AMOUNTS – Annual dues will be recommended by the Board of Directors and approved by a majority vote of the members present at the Annual Meeting or a Special Meeting called for that purpose. 

Sec. 4 NON-PRORATION OF DUES – The annual dues for any new member or for any former member dropped from the membership roll for non-payment of dues shall not be reduced or increased in consideration of the date he or she becomes a member.

Sec. 5 INITIATION FEE – There shall be a one-time initiation fee for each new adult member in the amount of $5.00. 

 ARTICLE VI – PROCEDURE

Sec. 1 GOVERNANCE – All matters of procedure not specifically covered by the Charter or By-Laws shall be determined by Robert’s Rules of Order.

Sec. 2 FISCAL YEAR – The fiscal year of the Club shall extend from May 1 to April 30 of the succeeding year.

Sec. 3 PUBLICATION(s) – The “Schuss Boomer”, in various forms, shall be the official publication of the Club.  These forms shall include, but not be limited to, printed and mailed or hand delivered; incorporated into the Club web site; and/or e-mail.  It shall be the responsibility of each member to keep their contact information up to date with the Membership Committee.  

 

Mark dislikes the rolling membership enrollment date. He suggested that the membership dues be $25 with an on time renewal discount of $5.00. To change the dues requires only a majority of those present at the annual meeting to change the dues. Discussion ensued on the definition on the membership period rolling or for a defined start date for all. The automated system will give a reminder a defined interval prior to the renewal date for a member.

 A motion was made to accept the proposals made by Garre by  Remo Bianco and seconded by Al Smith.  The motion passed unanimously. The correct notices will be put in December Boomer and voted on at the January meeting.

 Merchandise

Diane Emmick asked about maintaining an inventory. There was no understanding of the details. Jack will approach Diane with a proposal to the Board . Neville requested that she make at least an annual report on the program.

 New Members Program

Lately the effort to approach and greet people has slipped. In the past, the first VP was in charge of that effort;. Leo Naylor volunteered to chair that and numerous board members volunteered to also participate.

Ken Robbins asked about a ID and password for access to the NJ Ski Council deals that are listed.

Meeting Adjourned at 8:25.

 The Next meeting will be at the Dewitt Community Library at 7:00 p.m. December 7, 2010.

Respectfully submitted,

John E. Sonne

 

 

 

 

December 2010 Board Meeting Minutes
last updated: 2011-03-02 11:13:27

Onondaga Ski Club
Meeting Minutes
7 December 2010

 

Present:   Jack Lancette, Leo Naylor, Marv Patnode, Diane Clark, Mary Ann Zeppetello,   John Tuttle, Arley Morey, John Sonne, Art Toll, Remo Bianco, Scott Severance, Dave Devendorf, Marilyn Woyciesjes

Absent:   Bob Wiley

Excused: Joann Butler, Al Smith, Neville Sachs,Marian LaPierre

 Minutes
After John Sonne described the correction, the minutes were approved as corrected. 

 Treasurer Report
John Tuttle reported that attempts by someone caused the password to be mixed up and John could not produce the monthly Vanguard report.

 John Tuttle will change the names on the account for more easy access. Marv moved to change the names listed on the account to be Jack Lancette, John Tuttle and Mike McCabe and was seconded by Art Toll.

John does not have the P&L reports for this month.

 Committee Reports

Membership
The membership total is 430 and is tracking at the same rate as last year. The expectation is about 650 members for the year.   Thosew that haver not renewed so far will receive a reminder letter. Bob Wiley presented the letter he was sending which is attached.

There was a request by one member to have their children join to take advantage of the weekday evening OSC ski area rates. Some of this would require By Laws changes.  After some discussion, the agenda resumed without resolution to this question since additional by law need to be changed.

 Marv reported that the Median Age of OSC is 64 years old. 

Lodge Report
November was a low occupancy month.

 Trips
Tremblanrt has 25 participants and the trip is closing fast. There is also the possibility that Birnie Bus will have a bus available for Gore for a Wednesday day trip.

Garnet Hill may have a single male opening.

 Mark Bidwell suggested that an email be sent out to inform the general membership of trip openings when a full trip has a cancellation. The Board concurred with this policy.

 Marketing Committee
There has been no activity in this committee

 

Unfinished Business

 

Website Committee
Chair Dave Devendorf  reported on the progress.

Christa did the proof reading of the entire site. Dave has made amny changes for compatibility with different browsers. A few details remain but Dave is hoopeful of going live shortly after the January Meeting.

By Laws
Copies of the bylaws changes will be made available via email to inform the general membership.

 New Business
A request by Zoe Kinney for donations - money and equipment,  to the Nottingham Ski Club ESL program was introduced by President Lancette.  

The pros and cons of this request and how we might help in this endeavor were discussed including ski equipment and clothes. John Tuttle stated that the need was primarily for financial help. With no concensus, John Sonne moved yo table the discussion. It was seconed by Mark  Bidwell and passed  9 to 3.  

Mark Bidwell moved that Zoe Kinney come to meeting  and briefly  speak to the membership= and was seconded by Marv Patnode. The motion passed withone nay. 

December meeting schedule 
Jack asked when the meal should be served in conjunction with the meeting. Mark suggested 7:30 which will allow the dinners to spread out time wise. This time was ageed on by all.

 Also Jack asked the Board about a representative speaking to group form Trillium. Scott knew a bit about the group and pointed out that it had a religious bent. Jack will speak with the individual and express the Board's reservations.

 The meeting adjourned at 8:14.

 The Next meeting will be at the Dewitt Community Library at 7:00 p.m. January 4, 2011.

 Respectfully submitted, 
John E. Sonne

 

January 2011 Board Meeting Minutes
last updated: 2011-03-02 11:18:25

Onondaga Ski Club
Meeting Minutes
4 January 2011

Present:   Jack Lancette, Leo Naylor, Marv Patnode, Diane Clark, John Tuttle, Arley Morey, John Sonne, Art Toll, Remo Bianco, Scott Severance, Dave Devendorf, Marilyn Woyciesjes Joann Butler, Al Smith, Marian LaPierre, Bob Wiley

Guests:   Ken Robbins

Excused: Neville Sachs, Mary Ann Zeppetello

 Minutes
 The minutes were approved as corrected. The meeting started at 7:09:14 PM.

 Treasurer Report
John Tuttle reported the bank balances verbally. John will  have the P&L reports for this month sent via email within the week. 

Committee Reports

Membership
The membership total is 570 and is tracking at the same rate as last year. There are  214 non renewals thus far.

 Lodge Report
December had 96 bed nights which was twice the previous year. It was felt that the early snow helped the numbers and some were new participants. The Killington tickets are being sold in greater numbers than Sugarbush.

 Some plumbing repairs were made on the first floor bathrooms.

 Marketing Committee
Marv Patnode and Dave Devendorf will meet soon to firm up website release date.

 Trips
Leo plans another Trip Committee meeting on Tuesday Jan 18th at 7 PM . Recruiting trip leaders will be a priority. Joann Butler suggested a Seminar format.

A Gore trip is still in the works but there is no snow yet at Gore. Late February and early March will be considered. 

Unfinished Business

Website Committee
Dave anticipates going live with the new website at the end of January. A presentation will be made at the General Meeting in January.

 By Laws
The By laws changes will be printed and available for The January General Meeting since there will be a vote at this meeting. Garre Krayenhof will run this part of the meeting.

 Presentation by Past President Jim Skvorak for a Clinic at Toggenberg or Song to analyze their skiing as a One on One evaluation using video for 90 minutes. The participants would be asked to make a $30 donation to the Deaf Skiers Scholarship Fund.

Marv Patnode moved to have the presentation to the membership at the General Meeting in January, seconded by Arley Morey. The motion passed unanimously.

 New Business     

Proposal to lower the age for Jr members
Diane Clark suggested that it might be advantageous to lower the age so that families can take advantage of reduced lift tickets at the ski hills. This will be a future task as it will require a By Laws change. Bob Wiley suggested the age to be lowered to 5 years. Marv suggested that Bob investigate the details. Scott Severance, Marv Patnode, Diane Clark and Leo Naylor offered  to participate.

The meeting adjourned at 8:07:30.

 The Next meeting will be at the Dewitt Community Library at 7:00 p.m. Feb 1, 2011.

Respectfully submitted,
John E. Sonne

February 2011 Board Meeting Minutes
last updated: 2011-03-02 11:31:36

Onondaga Ski Club
Meeting Minutes
1 February 2011 

Present:   Jack Lancette,  Marv Patnode, Diane Clark, John Tuttle, John Sonne, Remo Bianco, Scott Severance, Dave Devendorf, Marilyn Woyciesjes Joann Butler, Al Smith, Neville Sachs, Mary Ann Zeppetello, Bob Wiley,

Guests:   Ken Robbins

Excused: Arley Morey, Leo Naylor, Marian LaPierre

 Minutes
 The meeting started at 7:10:14 PM The minutes were approved as corrected..

 Treasurer Report
John Tuttle reported that the backup files were  corrupted and may have to re enter a good deal of data. There was a brief discussion on insurance for environmental spills and if we were covered for that liability. Jack Lancette asked Ken Robbins to review that concern and report at the next meeting.

Committee Reports

Membership
The membership total is tracking at the same rate as last year. Bob Wiley stated that there has been more inquiries about memberships for members younger than  the Junior membership level.

 Lodge Report
The January Lodge Bed night report is attached. The oil tank was repaired after Neville sachs discovered the potential for a serious leak. There is also a report of some roof leakage possibly due to ice jam.

 Marketing Committee
Marv Patnode reported that the new website is close to going live.

Nominating committe
The slate is as follows:

                 1 st VP                  Leo Naylor
                 Treasurer              John Tuttle
                 Corr Sec               Pat Ray Toll
                 BOD                      Remo Bianco
                                              Mark Bidwell
                                              Carol Knowles
                                              Steve Knowles
                                              Dawn Penniman
                                              John Baker
                                              Caitlin Devendorf 

 according to Nominating Co Chairs Joann Butler and Marian LaPierre

Trips
Leo said he is searching for a parking location for the Tremblant trip people. Members of the Board suggested Tops on Rte 11.

 Leo has set up all the logistics for a day long Gore trip. All he needs to know is what the date would be.

 Marilyn Woyciesjes reported that the Garnet Hill trip went very well. Dave Devendorf moved to have a 2012 GH trip. Seconded by Diane Clark. The motion passed unanimously.

The Big Sky trip has one opening for a male due to an accident.

Trip committee meeting will be February 18 at Jack Lancette’s house.

Unfinished Business

Website Committee
Dave reported that thing are moving smoothly. He even enrolled two new members through PayPal electronically via the website.

Proposal to lower the age for Jr Membership
The committee did meet to discuss this issue. Bob summarized things from his perspective proposing we have a simple Jr Membership for all ages less than 18. This will fit in with the efforts of the Marketing Committee and be an incentive to join for families.

Bob Wiley made the following motion:

Junior membership shall be held by a person who has not reached eighteen years of age.  A junior member joining the Onondaga Ski Club must be sponsored by a parent, grandparent or legal guardian who is a club member. Junior members may be restricted due to age.

Seconded by Remo Bianco. There was some discussion about the restrictions because of age.

The motion passed unanimously.

 New Business     

OSC Treasurer Qualifications (TQE)
John Sonne presented a short document that would describe the minimum qualification expectation for Treasurer candidates.

Experience

        Serving as a Treasurer for another organization or be knowledgeable of financial management
        Filing appropriate federal tax forms
        Knowledge of balance sheets and profit and loss reports 

Computer experience
        Familiarity with Quicken or Quickbooks
        Owning a computer or having expertise in computer use

Conclusion:
The nominating Committee will use the TQE in recruiting candidates for Treasurer

 New Jersey Ski Council stickers
The problem of the dates listed on the stickers was discussed because some agencies will look at the date and potentially void the benefit. Marv suggested that the discusion be referred to and be settled by a committee.  Presently the stickers are attached to the membership card and mailed to the members.  

Promotion of Adopt a waterway
Remo is pursuing Canal waterway and adopt a waterway efforts. He wanted the Club to be aware of this and that it may result in some promotion for the club.

The meeting adjourned at 8:21:29. The next meeting will be at the the home of Marian LaPierre at 7:00 p.m. March 1, 2011.

 Respectfully submitted,
John E. Sonne, Secretary

 

2009-2010

2009

 

 

 

 

 

 

2010

 

 

 

 

 

May

June

July

August

September

October

November

December

January

February

March

April

Actual Beds Occupied

26

11

29

68

45

60

4

50

159

134

133

31

Monthly

868

840

868

868

840

868

840

868

868

784

868

840

% Occupancy

3.0%

1.3%

3.3%

7.8%

5.4%

6.9%

0.5%

5.8%

18.3%

17.1%

15.3%

3.7%

 

 

 

 

 

 

 

 

 

 

 

 

 

2010-2011

2010

 

 

 

 

 

 

2011

 

 

 

 

Monthly

May

June

July

August

September

October

November

December

January

February

March

April

Actual Beds Occupied

22

33

34

51

24

103

5

96

148

 

 

 

Potential Bed Occupied

868

840

868

868

840

868

840

868

868

784

868

840

% Occupancy

2.5%

3.9%

3.9%

5.9%

2.9%

11.9%

0.6%

11.1%

17.1%

0.0%

0.0%

0.0%

 Monthly Membership Report, February 2011
Onondaga Ski Club

                                    January Data                           February Data

                                     2009   2010    2011               2009    2010    2011   

Total Members            519      558      570                  584      608      613

New Members --          140      124                  --          159      146                 

Junior                          9          10        17                    13        13        22

Out of State                65        45        57                    84        59        64

Out of Area Code       --          95        105                  --          --       121     

Paper Boomer 50        42        49                    50        --          51       

Non  renewals 168      208      214                  153      --          196

 Bob Wiley     1/29/11

March 2011 Board Meeting Minutes
last updated: 2011-03-29 10:46:32

Onondaga Ski Club

Meeting Minutes

1 March 2011

 

Present:   Jack Lancette,  Marv Patnode, Diane Clark, John Tuttle, John Sonne, Remo Bianco, Scott Severance, Dave Devendorf, Marilyn Woyciesjes, Al Smith,,, Bob Wiley, Leo Naylor, Marian LaPierre, Mark Bidwell

Guests:   Ken Robbins, Garre Krayenhof

Excused: Arley Morey, Neville Sachs, Mary Ann Zeppetello, Joann Butler

Minutes

 The meeting started at 7:15:10 PM The minutes were approved as corrected..

Treasurer Report

John Tuttle reported that the Vanguard Funds are up by $6000 since the beginning of the year. The Budget Meeting will be on March 29 at John Tuttle’s office at 6 PM.

President’s Remarks

Jack reported that the old website directs all inquiries to the new onondagaskiclub.com

 

Committee Reports

Membership

The membership total is 649. Bob Wiley asked that someone be the membership representative at the next meeting.

Lodge Report

The February Lodge Bed night report is attached. The bed night tally was  a bit lower than last year. No specific data on the oil tank costs is available. Ken Robbins checked on the insurance liability for environmental contamination and the answer is yes.

 Work weekend is April 30 and May 1.

 

Marketing Committee

Marv Patnode summarized the Marketing Committee report that is attached.

Some additional users of the Lodge to market to is the Finger Lakes Ski Club and the Car Club Association that meets in Barbagallo’s

 

Trips

Leo reported that 40 people will be on the Tremblant trip and will leave from the Tops Market.

Leo questioned the trip risk amount that is $2000 for an approved trip. It was explained that that amount is specified in the By Laws but trip leaders can request a lower amount.

Jack Lancette asked about a Gore trip but the sticking point is to have a leader. It would be on March 23. Leo said he would approach Karen Whedon.


Website Committee

Dave that there have been 3000 hits in the past 10 days. There are 5 brand new members and a total of 79 are registered users. The transfer of membership money via PayPal worked well.

There mechanisms in place to deter getting into the members area if they are not members.

Dave intends to allow activity chairs to directly post to the site.

 

Unfinished Business

Garre Krayenhof questioned the process of the email query concerning the By Law change and the subsequent changes that were made and whether it was an emergencyPresident Lancette stated that the language in the By Laws uses the term urgent. The Board felt that there was urgency and the alteration of the By Law was appropriate.

 There was discussion of how to word the By Law change to include the intent and cover any problems. The marketing clout of being a member of OSC is   tool that will allow us to attract a younger membership.

 Marv P. moved to rescind the motion on Junior membership that is pending and seconded by Mark Bidwell.

 Mark Bidwell proposed the following language to the ByLaws: Junior membership may be held be anyone under 18 years of old for the sole purpose of affording club discounts unless otherwise excepted by the Board of Directors. Seconded by John Tuttle. The motion was unanimously approved.

 

New Business           

Reciprocity with other Clubs for TripsThe previous policy of trip participants needing to be members will be maintained.

Marv Patnode propose to seek advertising on our website that would allow us freedom to have more than 800 members and off set the costs of running the website. John Tuttle seconded. The motion passed unanimously.

 Dave Devendorf introduced a request for a credit card to use with PayPal to ease the logistics. The question was discussed but rather than have a Club card, we will look into using the present bank accounts for the required security.

 Garre Krayenhoff offered to be the keeper of the ByLaws to maintain its accuracy and integrity. President Lancette approved this offer during the term of President lancette and thanked Garre.

                  

The meeting adjourned at 8:59:29. The next meeting will be at the Dewitt Library  at 7:00 p.m. April 5, 2011.

 

Respectfully submitted,

John E. Sonne, Secretary

 

Lodge Utilization

2009-2010

2009

 

 

 

 

 

 


2010

 

 

 

Monthly

May

June

July

Aug

Sept

Oct

Nov

Dec

Jan

Feb

Mar

Apr

Actual Beds

26

11

29

68

45

60

4

50

159

134

133

31

Potential Beds

868

840

868

868

840

868

840

868

868

784

868

840

% Occupancy

3.0%

1.3%

3.3%

7.8%

5.4%

6.9%

0.5%

5.8%

18.3%

17.1%

15.3%

3.7%

 

 

 

 

 

 

 

 

 

 

 

 

 

2010-2011

2010

 

 

 

 

 

 


2011

 

 

 

Monthly

May

June

July

Aug

Sept

Oct

Nov

Dec

Jan

Feb

Mar

Apr

Actual Beds

22

33

34

51

24

103

5

96

148

128

 

 

Potential Beds

868

840

868

868

840

868

840

868

868

784

868

840

% Occupancy

2.5%

3.9%

3.9%

5.9%

2.9%

11.9%

0.6%

11.1%

17.1%

16.3%

0.0%

0.0%

 

 

 

 

FEB 17, 2011 OSC MARKETING COMMITTEE MEETING

 

Location: Marvin Patnode’s Home at 7:00 PM

Present: Jack Lancette, Diane Clark, Marian ;, Bob Wiley, Dave Devendorf, Dianne Clark, Marvin Patnode

Excused: Mark Bidwell, Donna Willis

OVERVIEW:

The committee met to discuss how to integrate our commercial advertisers into our new website, and how to expand our reach to new commercial advertisers.

The meeting began with Dave Devendorf showing us how the new website could be utilized to display advertisements.   These included:

a)      Banner ads

b)      Slide-up ads

c)      Replacement of present Igroops ads

d)      Placing target ads on appropriate activity pages with links to the advertiser’s websites.

e)      Featured links

f)        Hot Deals

MEETING SUMMARY:

After much discussion, it was decided that the best overall approach was to go slow as we unroll the potential use of the website for commercial advertising.  This would allow us as an organization to flex into the sale of commercial adds and build up any club support necessary to support such an effort.  Thus, the following plan was agreed on:

1)      PHASE 1: Start by replacing the present Igroops ads that appear on our website with those of our present advertisers.

a.      We would create the new sized ads ourselves the first year, and then ask our advertisers to provide the art work they want in subsequent years to fit the size requirements of our website.

b.      Eliminating the present Igroops ad space for our own use would involve our having to spend about $50/month.

i.          The committee will approach the Board at the next meeting for approval of this expenditure.

ii.        The website budget money could be used to pay for the first year’s expense.

iii.       Future payment for this capability would be offset by added advertisers and by a small extra premium we would charge all advertisers for the use of this space.

iv.      Eventually extra advertising would become an income stream that more than pays for the added cost of our website. 

v.        Our present advertisers provide the club with an annual income stream of about $2,400.

2)      PHASE 2: Embed specific ads into specific web site pages.

a.      Have Biking ads imbedded specifically in the biking related website pages.

b.      We would charge extra for an advertiser to do this since it would guarantee exposure to individuals interested in Biking.

c.      This would involve selling our existing advertisers and approaching new advertisers.  See “selling of Website ads” below.

3)      PHASE 3: Down the road enhance our offerings with:

a.      the use of “mouse-over” type ads

b.      Use of teaser ads with link to bigger ads would be another strategy

c.      The above to be done as we develop a strategy for selling and pricing.

4)      Selling of Website Ads:

a.      Develop a selling and pricing strategy to match the capabilities built into the Igroops software.

b.      Use our website statistical history to enhance website ad sales. 

i.          For example, from our built-in analysis capability, between Feb 17th and Feb 28th, we have had some 3,500 hits on our website – with the greatest proportion coming from guests.

ii.        The statistical use of our website could also be enhanced and tailored for our sales effort by the use of Google Analysis software.

c.      Selling responsibility would not rest in a single club individual – rather it would be shared by all members of the Marketing Committee.

 

Respectfully,

Marvin Patnode

Marketing Committee Chairman

 

April 2011 Board Meeting Minutes
last updated: 2011-05-03 14:03:48

 

 

Onondaga Ski Club

Meeting Minutes

5 April 2011

 

Present:   Jack Lancette,  Marv Patnode, John Tuttle, John Sonne, Remo Bianco, Dave Devendorf, Al Smith,  Leo Naylor, Marian LaPierre, Mark Bidwell Joann Butler, Arley Morey

Guests

Excused:  Neville Sachs, Mary Ann Zeppetello, Scott Severance,Diane Clark Bob Wiley, Marilyn Woyciesjes 

Minutes

 The meeting started at 7:15:02 PM The minutes were approved as corrected..

Treasurer Report

John Tuttle reported that the was about a $3000 net gain for the month. John noted that there was a discrepancy in the ski ticket income vs cost. When this is resolved we will be very close to a break even point on the Lodge.  The Budget meeting was held and a written report will be forthcoming

Checking -        $15462.43

Savings -          $21348.64

Vanguard -        $48726.93

 

President’s Remarks

 

Committee Reports

Membership

The membership total is 664

Lodge Report

 Al Smith reported for the Lodge Committee. It has been noted that there was some ice/roof damage. Al Smith suggested that an inquiry be made into whether insurance will cover nay repairs. Joh nTuttle will check into that issue. There was some discussion about repairs and prevention. Parking was restricted to 5 spaces due to the heavy snowfall  and Jack questioned if the plowing could be done differently. What about access to back door when there is a lot of snowfall.

The March Lodge Bed night report is attached. The bed night tally was  a bit lower than last year.

 Marketing Committee

Marv Patnode summarized a Vision Statement for the Club which reflects the focus for the club for the present times and the changing demographics.

 Leo brought up that the internet allows for booking even from the NJ Ski Council. At the present time, that capability is not available. John Tuttle pointed out that there was still some “vetting” of the individuals by Diane Clark that has some definite benefits. The online feature may be available later and still allow for a personal conversation.

 There have been some efforts to provide for supervision of the Lodge by a Lodge Committee member. This would provide some confidence in knowing no damage was being done.

Trips

There will be another Trip Committee meeting in April.

 Adopt a Highway

This Highway Clean up is on April 30. Contact Neville Sachs for info and to participate.

 

Unfinished Business

 Website Committee

There were more than 1200 hits to the website. Dave is working on the Forum communications to realize up to the minute communications. Presently, there are 112 signed up members.

Dave is automating membership report queries by the membership Committee and allowing for downloading PayPal data to go directly to the Treasurer in Quicken format.

 

New Business   

Information technology proposal

Dave Devendorf propose that we have an Information Technology Committee to over see the use of hardware, software and protocols. John Tuttle made the motion and Marv Patnode made the second. The motion passed unanimously.

Club Credit Card

Some vendors we deal with want a credit card to back up PayPal or to use independently. Mark proposed that Dave D. and Marv P. investigate the relative advantages and costs of credit vs debit cards. Seconded by Remo B. The motion passed unanimously.

The meeting adjourned at 8:31:21. The next meeting will be at the Dewitt Library  at 7:00 p.m. May 3, 2011.

 

Respectfully submitted,

John E. Sonne, Secretary

May 2011 Board Meeting Minutes
last updated: 2011-05-10 10:48:54


Onondaga Ski Club
Meeting Minutes
3 May 2011 @ DeWitt Community Library
 
 
 
 
Present: Diane Clark, Caitlin Devendorf, Dave Devendorf, Carol Knowles, Steve Knowles, Jack Lancette, Leo Naylor, Marv Patnode, Dawn Penniman, Neville Sachs, Scott Severance, Al Smith,  Art Toll, Pat Toll, and Mary Ann Zepetello
 
 
Excused: Ken Robbins, Joann Butler, Bob Wiley, John Tuttle, John Sonne
 
 
 
 
Minutes
 
Approved
 
 
President’s Remarks
President Lancette made his opening remarks and welcomed both the new and past Board members. He also passed out a copy of the “Board of Director’s Responsibilities”, a document authored by Marv Patnode several years ago.  (After a brief discussion the Board decided that the “Board of Director’s Responsibilities” should be added to the website.).
 
 
Committee Reports
 
Finance
John Tuttle is on vacation and will file a report on his return.
 
Membership
Bob Wylie emailed the Board that the present membership was 671 members. (Looking at his records, Marv found the low point was 487 in 2007.)
This was followed by a discussion as to why some folks drop their membership.  There were comments both on past surveys of ex-members and the desire for another survey to try to have a better idea of logic behind their decisions.
 
(Mary Ann Zeppetello asked if there was a published membership list.  Dave Devendorf explained that the membership list will be on the website in the fall, but only accessible to the membership.  There are several printed membership lists used by personnel such as the president, activity chairs, etc., and they are available if needed for a specific activity.
 

 

Lodge Report
  • Attendance for the year was up by 1 bed-night.
  • The Spring Lodge Work Weekend is planned for the weekend of June 4th and 5th
  • The Lodge has been rented to groups for Columbus day weekend and for a week in August.
  • Our greatest potential for increased Lodge usage is in the summer months.
Marketing
Marv Patnode said the Ski Company has approached us to see if we wanted to participate in their fall ski sale.  The normal cost is $100.  Marv and Dave proposed that we ask if they want to trade an advertisement in The Boomer  for the booth at their show.
 
Trips 
Trip Committee meetings have resulted in several new ideas.  
  • The annual Garnet Hill and Stowe trips are in the works.  (Stowe is planned as a Sunday-Wednesday trip both for economy and less crowded ski hills.) 
  • The committee is looking at a “value season” trip out west, most likely to either Keystone or Park City.
  • There are discussions about several day trips and leo mentioned that the GE Ski Club had three week-day Gore trips last year.
There is a Lodge Weekend trip planned for July 4th weekend and headed by John and Anne Sonne.
 
Adopt-a Highway
Neville Sachs reported that 13 people participated on April 30th.  (Last spring it was 16 people.)
 
 
 
 
 
 
New Business
 
Financial Plan
Jack Lancette presented the proposed budget for the year 2011-2012.  After a discussion, Steve Knowles made a motion that the proposed budget be adopted and it was seconded by Diane Clark.  The budget was accepted unanimously.
 
Information Technology Committee
Jack Lancette proposed that the club form an Information Technology Committee to keep the club informed as to the technological advances and the equipment that could be of benefit to the OSC.  Dave Devendorf, Steve Knowles, Garre Krayenhof, Marv Patnode, and  Art Toll have volunteered to serve on the committee.
 

General Comments
Dave Devendorf reported 131 members have signed up via the website, and that the site has seen over 16,500 hits since March 1st.
 
After many years of serving as our host and hostess at the general meetings, Joanne and Dick Butler have asked to be relieved and Jack Lancette asked for volunteers to help spell Ken and Kay Kotwas in those duties.  Steve and Carol Knowles volunteered to help.
 
Art Toll mentioned that the State of Vermont sells ski tickets able to be used at any Vermont ski area for $40/day.  The tickets have to be purchased in groups of 5 or 10, are not supposed to be used more than once at an area, and are only available for a limited summer period.  There were comments about how these tickets could deprive OSC of income, because they would replace club tickets sold through the NJ Ski Council.  The decision was made that they would be offered through the website’s “Hot Deals” access.
 
In light of the ending of the term of Marian LaPierre, there were a series of comments recognizing both her skill and long-term dedication to the Club and the Board. It was unanimous that we will miss her many contributions even more than the cookies. A motion was made and passed unaminously that Marian be required to supply cookies for all board meetings.
 
At 8:44 Diane made a motion to adjourn the meeting.  It was seconded by Mary Ann Zeppetello.
 
Respectfully Submitted,
 
Neville Sachs, Acting Recording Secretary
Regards,
John E. Sonne, VMD
315/450-1432
June 2011 Board Meeting Minutes
last updated: 2011-08-08 12:01:05

Onondaga Ski Club
Meeting Minutes
7 June 2011

Present:   Jack Lancette,  John Tuttle, John Sonne, Dawn Penniman, Dave Devendorf, Leo Naylor, Joann Butler, Diane Clark, Caitlin Devendorf, Steve Knowles

Guests:  Ken Robbins, Debbie Kimberly

Excused:  Neville Sachs, Mary Ann Zeppetello, Al Smith, Carol Knowles, Mark Bidwell, Pat Ray Toll,

Minnutes:
The meeting started at 7:14:02 PM. The minutes were approved as corrected.

Treasurer Report:
John Tuttle mailed the monthly financial reports to Board members. The reports are attached.

President’s Remarks:

Committee Reports:

Membership:
The membership stands as it was last month at 671. There are an additional 4 whose payments are in transit.

Lodge Report:
The following repairs were made: water tank replaced, Rm 3 painted, repaired the well pump and porch railing was replaced from damage due to ice. Ken feels that he heat loss from the roof contributed to the issues. There was some discussion on energy savings including insulation and zone heating.

JohnTuttle reported that we paid Richard at the Lodge an additional $350 for plowing and mowing.

Marketing Committee:
There is a Marketing Committee meeting planned in the near future.

Trips:
The western trip this years will be to Park City, Utah for the period Feb 4 - 11, 2012 with a cost of $1370.

There will be a trip to Stowe, VT run by Christa Foster.

The present concern is that the required deposit for the Park City trip is due soon for $2100 and the By Law limit is $2000. President Lancette stated that we could address that by early deposits. Future By Law changes may need to be made.  A motion by John Tuttle to approve the trips and seconded by Joann Butler. The motion was approved unanimously.

Dave Devendorf moved to spend the $2000 for the trip deposit it was seconded and approved.

Unfinished Business:
None

New Business:

Information technology:
Dave Devendorf stated that the information Technology meeting will be held this week.

New features to the Website:
1- Can sign up for OSC Happenings
2- Can change address
3- Have changed the ads to be very visible on the site and to take visitor to the advertiser website. Marv is informing the advertisers of this service.

Dave is working on new membership forms. Sending membership cards electronically will cost us abput $15 a month.

Members will be reminded electronically about expiring memberships.

Club Logo:
Caitlin Devendorf  reported on researching a new club logo. She presented some examples to the                          Board members for their review and suggestions for the next meeting.

The meeting adjourned at 8:14:21. The next meeting will be at the Dewitt Library  at 7:00 p.m. July 12, 2011.

Respectfully submitted,
John E. Sonne, Secretary 

The financial reports will be in the Website copy.

July 2011 Board Meeting Minutes
last updated: 2011-08-08 12:09:07

Onondaga Ski Club
Meeting Minutes
12 July 2011 

Present:   Jack Lancette,  John Tuttle, John Sonne, Dawn Penniman, Dave Devendorf, Leo Naylor, Joann Butler, Pat Ray Toll, Mary Ann Zeppetello, Art Toll, Diane Clark, Scott Severance, Marv Patnode

Guests:  Ken Robbins, Bob Wiley

Excused:  Neville Sachs, Al Smith, Mark Bidwell, Caitlin Devendorf 

Minutes
The meeting started at 7:10:12 PM. The minutes were approved with no corrections. 

Treasurer Report
John Tuttle mailed the monthly financial reports to Board members. There wer no questions

 President’s Remarks

Committee Reports

Membership
The membership stands  at 678. We have determined that membership monies can be returned via PayPal.

Lodge Report
Ken Robbins discussed potential capital expenditures  including blown in insulation and repainting the roof. Jack Lancette inquired whether replacing the roof has been considered in light of recent observations. Ken will investigate the costs.

There was an inquiry about the  presence of Wifi at the Lodge and its source. Numerous speculations were made but no action was taken. 

Marketing Committee
The Marketing Committee was unable to meet since the last meeting.

Trips
The Park City, Utah trip for the period Feb 4 - 11, 2012 is full and a waiting list h.as been started.

Website
There have been upwards of 30,000 hits so far. Dave reported that a prototype eStore is set up to use when we wish to implement. In addition, he has found software for online reservations for the beds in the Lodge.

Over the winter, Dave will be devising an easier membership database and membership joining.

A total of145 members have joined the website to date. More automated use of the website has been planned. Peg Hotaling has expressed an interest in the online process and will be posting the Boomer directly following the administration privileges from Dave Devendorf.

Unfinished Business

Club Logo
Caitlin was not able to be present but members reported that they had given her feedback for the logo development. 

New Business
President Lancette introduced information from the Warren Miller fundraiser commercial program for this Winter.  It  apparently is scheduled for 11/23/11. There was some discussion of having a table at the event and noting it was the day before Thanksgiving but no action was taken.

Diane mentioned the disappearance of Kayaking from our activity scheduling. John Whelan will be approached about this.

Bob Wiley asked if we were filing Federal Form 990 (required from for non profit entities). John Tuttle replied in the affirmative. In addition,  Bob questioned if we intended to send out the September Issue of the Boomer. The consensus was that we will do that. Board members expressed the importance of a year end summary in the Boomer. During the discussion, JohnTuttle asked the question about how long we will continue to publish a paper Boomer due to concern for the paper use and costs. Members discussed the real value to advertisers and new members and those that do not have computer access. The paper Boomer is covered by the Budget.

Bob will do an analysis of the Boomer and the Pros and Cons and present that to the Board.

Marv will write an article that emphasizes the ability to use online membership. This form will put the online information at the top of the form. Various ideas were expressed including not duplicating the Boomer but using it as a summary  for marketing and a call to join for the year.

Meeting adjourned at 8:14:21. The next meeting will be at the Dewitt Library  at 7:00 p.m. Aug 12, 2011.

Respectfully submitted,
John E. Sonne, Secretary

August 2011 Board Meeting Minutes
last updated: 2011-08-31 10:53:14

 

 

Onondaga Ski Club

Meeting Minutes

2 August 2011

 

Present:   Jack Lancette,  John Tuttle, John Sonne, Dawn Penniman, Mark Bidwell, Caitlin Devendorf, Al Smith, Art Toll, Pat Ray Toll, Joann Butler

Guests:   Bob Wiley

Excused:  Neville Sachs,  Leo Naylor, Dave Devendorf, Mary Ann Zeppetello,

Not present:  Scott Severance, Marv Patnode

 

The meeting started at 7:15:12 PM. The minutes were approved with no corrections.

 

Treasurer Report

John Tuttle will mail the monthly financial reports to Board members. There were no questions.

President’s Remarks

President Lancette presented a list of all the committees and their members to the Board.

Committee Reports

Membership

The membership stands  at 686. No new database for membership but plans are to institute a new database system pending a report from Dave Devendorf and Marv Patnode. There was some discussion on this current new process will be accomplished.

 

Lodge Report

There was no report on the facilities. The lodge usage was up.

 

IT Committee

Marv Patnode had circulated the report on the research on new membership software.

John Tuttle made a motion to authorize the expenditure of $9.95 per month for a membership database system; seconded by Dawn Penniman. Motion carried unanimously.

 

Membership Benefits

Discounted lift tickets for VT.  Art Toll described the program and reiterated that there was one month left to make purchases.

           

Unfinished Business

Club Logo

Caitlin Devendorf was able to be rate some quick examples of a logo and presented some mock ups at the meeting. The suggestion was made to solicit ideas from the general membership - perhaps even examples. The action will be taken through the marketing committee. An October date was suggested. An initial explanation of the intent for the logo was suggested by Joann Butler.

           

Warren Miller Film

President Lancette presented some initial level of marketing for the Warren Miller fundraiser. Marv was not present to describe the program. The was some interest in participating as a marketing tool for OSC.

 

New business

Bob Wiley introduced the idea of more articles for the September Boomer with a call for more articles.                

Notice that John Baker is running the kayak program for OSC. John Whelan will run trips as a co-leader.

Fall Fling: There will be combined Road Rally Fall fling combined event. October. 16 place to be determined. The Don Elliot group will provide entertainment.

Dawn Penniman queried about introducing charitable organizations and giving them an opportunity to speak at monthly meetings. There was not much enthusiasm for this effort.

Jack Lancette asked for the guidance about reimbursing Glen White for the flowers that Glenn sent to the family of Heinz.  Mark Bidwell moved reimburse Glen; seconded by Steve Knowles, passed unanimously.

Suggestion was made for a Sunshine Committee to respond to ill members. Jack will set up committee with Pat Ray Toll as chairperson.

 

The meeting adjourned at 8:17:21. The next meeting will be at the Dewitt Library  at 7:00 p.m. Sept 6, 2011.

 

Respectfully submitted,

John E. Sonne, Secretary

September 2011 Board Meeting Minutes
last updated: 2011-10-21 08:43:47

 

Onondaga Ski Club

Meeting Minutes

6 September 2011

 

Present:   Jack Lancette,  John Tuttle, John Sonne, Dawn Penniman, Mark Bidwell, Pat Ray Toll, Joann Butler, Leo Naylor, Dave Devendorf, Mary Ann Zeppetello, Diane Clark, Steve Knowles, Carol Knowles

Guests:   Bob Wiley, Ken Robbins

Excused:  Neville Sachs, Caitlin Devendorf, Marv Patnode, Art Toll, Alan Smith

 The meeting started at 7:12:10 PM. The minutes were approved with the correction of adding Steve Knowles to attendees.

 Treasurer Report

 John Tuttle will mail the monthly financial reports to Board members. Steve Knowles asked about the Lodge utilities and the difference in costs. John Tuttle explained the discrepancy and the "catch up" in the costs.

 President’s Remarks

President Lancette said that he checked with Barbagallo's  concerning a contract. The restaurant is prepared for us for the September meeting but he will prepare a written contract with the help of Mark Bidwell for our use of Barbagallo's,

 Committee Reports

Membership

Bob Wiley asked for volunteers for member sign up at the General Meeting. He asked that those volunteers arrive early by 7:15.

 Lodge Report

The recent Storm Irene caused some damage due to the presence of water in the basement caused By a power failure which then affected the sump pumps. We will be checking to see if there is any additional serious damage. Road access continues to be a problem for the Rochester, Granville and Warren areas.

 Ken Robbins did get some estimates for the repair of the Lodge roof which is part is old and part is the original. Replacing the old roof was given an estimate of $9800 and the complete roof would amount to $ 16000. Ken will seek some additional estimates but the recent storm may delay the process. the Lodge Committee will also pursue the  installation of insulation in the roof.

 Marketing Committee

 Website Committee

Dave Devendorf reported on the automated membership sign up. At least 10 members have signed up successfully. There have been 45,000 website visits since the inception but Dave will reset that for this coming year. Dawn Penniman asked that the be in informational review as part of future meetings. Leo Naylor had the problem of a friend signing up on Leo's computer but then would not allow Leo to get access on his own. Leo has to make sure the friend log out and then Leo can log on himself.

 The On Line Store is just about ready pending discussions with Diane Emmick on the protocols.

 There was discussion on the tax implications of lift tickets. No decision was made but the suggestion was made for Jack to appoint a committee to research this. John Tuttle, Bob Wiley, Dave Devendorf and John Sonne will serve for this effort and report back next month.    

There is a blog available for people to make remembrances on people similar to the one for Heinz Wuerslein. There was general agreement with this.

 Unfinished Business

 Club Logo

Caitlin Devendorf 's report was made by Dave Devendorf. Her request was to run a contest for suggestions as to a new branded logo. John Tuttle moved to have a logo design contest open to the general membership and public with the details to be structured by Caitlin. Seconded by Scott Severance. Motion passed unanimously.       

 Warren Miller Film

Marv Patnode suggested that we participate with a level on marketing effort. It was suggested that we gauge the interest with prepaid money for the discounted tickets.

Carol Knowles proposed that we enter into the Tier I partnership with the Warren Miller organization per Marv Patnode's recommendation; seconded by John Tuttle; the motion passes unanimously. Carol and Steve Knowles volunteered to work with Marv on this project.           

Leo Naylor reported on the Gull Wing riders Association and the clarification to their members to use the Lodge. It might be successful for two summers hence.

 New business

Jack Lancette announced for chairman Neville Sachs that the Adopt a Highway will be 10/8/11.

 The Road Rally will be 10/16/11 with the start being at The Piano and Organ Warehouse.

 The Ski Sale on 9/17 needs volunteers. Jack Lancette and Steve Knowles will head up trying to find additional volunteers.

 Trips

There may some question of where're the Columbus Day weekend will happen because of Storm Irene damage.  The Stowe trip has a good base of participants.

 The meeting adjourned at 8:24:21. The next meeting will be at the Dewitt Library  at 7:00 p.m. Oct 4, 2011.

 

Respectfully submitted,

John E. Sonne, Secretary

October 2011 Board Meeting Minutes
last updated: 2011-10-21 08:50:14

Onondaga Ski Club

Meeting Minutes

4 October 2011

 

Present:   Jack Lancette, John Sonne, Dawn Penniman, Mark Bidwell, Pat Ray Toll, Joann Butler, Leo Naylor, Dave Devendorf, Mary Ann Zeppetello, Diane Clark, Steve Knowles, Carol Knowles, Marv Patnode, Scott Severance, Dave Devendorf, Leo Naylor, Allan Smith

Guests:   Ken Robbins

Excused:  John Tuttle

The meeting started at 7:14:10 PM.

 The minutes were approved.

 

Treasurer Report

 John Tuttle mailed the monthly financial reports to Board members. Jack Lancette questioned if the account numbers were printed on the reports. The answer is that the account numbers are evident. The financial reports will be filed as presented.
 

Committee Reports

Membership

Bob Wiley's report  stated that the membership is over 700

Lodge Report

The burner unit of the water heater was repaired/replaced; the reserve water tank pressure switch was replaced. The well tested positive for coliform bacteria possibly due to the flooding. Presently, the water is not to be ingested pending further testing. There is a secondary well but it has never been used.

Ken wants to do further insulation and a replace the reserve water tank during the work weekend. He wanted to present this to the Board for approval as a capital expense. John Sonne moved that the expenditures be made as described by Ken pending approval by the Treasurer and his decision for classification of such expenditures.

The motion passed unanimously.

Al Smith requested that Ken be reimbursed for his travel to the Lodge for the additional travel expenses associated with the storm at a rate of the IRS mileage reimbursement. This was deemed an administrative decision of the Lodge Committee.

Al Smith also expressed further concern with the water and additional testing as a routine.

 

Marketing Committee

Marv showed a trailer for the Warren Miller film on November. Six tickets have been sold to date and there will be a booth set up by OSC there. Marv presented the full report previously in an email to the Board. The report is attached.

Various suggestions were made to enhance the marketing/advertising

Club Store

Warren Miller tickets can be purchased now. Clothing will be available shortly.

 

Website Committee

The website store allows on line sales. Warren Miller tickets have been sold this way. Dave has redesigned the site to make it less arduous to dig for info. Eighty-two have renewed online. Dave will have gurus available at meetings to answer questions.

 

Unfinished Business

Club Logo

Caitlin Devendorf presented a comprehensive report for the logo project whose main focus will be a professional  logo resulting from a logo contest to be held from Nov 1 2011 to April 2012. This will involve a cash prize of $500 to elicit serious, quality entries.

Vermont Ski Pass

The information has been presented to the membership about this  3 and 5 day deal. It is available on OSC Happenings and in the future on the website.            

New Business

Display wall for Marketing Committee. The committee wil come back with a complete report for a traveling presentation board.

Diane Emmick requested additional money for clothing sales.

Mary Ann Zepetello moved that we allocate  $300 for clothing inventory; seconded by Marv Patnode.

John Whalen requested a new hiking chairperson. Jack will suggest names and the general membership will be solicited also.

Trips

Leo Naylor attended both the Rochester and.  Ski shows . McCauley Mtn and Snow Ridge have special pricing that Leo will make available.

The meeting adjourned at 8:34:31. The next meeting will be at the Dewitt Library  at 7:00 p.m. Nov 1, 2011.

 

Respectfully submitted,

John E. Sonne, Secretary

November 2011 Board Meeting Minutes
last updated: 2011-12-08 13:57:03

 

Onondaga Ski Club

Meeting Minutes

1 November 2011

 

Present:   Jack Lancette, John Sonne, John Tuttle, Pat Ray Toll, Joann Butler, Leo Naylor, Dave Devendorf, Mary Ann Zeppetello, Diane Clark, Steve Knowles, Carol Knowles, Marv Patnode, Scott Severance, Dave Devendorf, Leo Naylor, Allan Smith

Guests:   Ken Robbins, Bob Wylie

Excused:  Mark Bidwell, Neville Sachs, Dawn Penniman

 The meeting started at 7:16:10 PM.

  The minutes were approved.

 Treasurer Report

 John Tuttle mailed the monthly financial reports to Board members. He made the comment that we were behind in Dues and Lodge income and Lodge expenses were up. Pat Toll asked about the discrepancy in the Lodge taxes. The treasure said we were current and could not explain the difference.
 

Committee Reports

Membership

Bob Wiley's membership is attached. We have fewer new members this years than last year at this point.

 Lodge Report

Ken Robbins reported an the lodge weekend. The repairs that were anticipated we're made along with the routine maintenance. The attic was insulated and the ceiling in the second floor rooms and it is hoped to make a difference in the ice build up. The follow up with a second water tests showed the presence of coliform bacteria still. Jack explained and described the second well which is in place but Joann noted that the well was never connected.

There was some discussion of short term and long term solutions.

 John Tuttle made motion to have Ken get three bids and find the best way to mitigate the problem. Seconded by Joann. The motion passed unanimously. It was suggested that we provide safe water in the meantime.

 Scott moved to provide safe adequate drinking water for visitors. Seconded by Allen. The motion passed unanimously.

 Marketing Committee

Marv reported on the various efforts including the Warren Miller film (which has 8 tickets left) programs with the ski hills and the club logo contest.

 Website Committee

Dave Devendorf explained the glitch in the membership notice and reported that it has been remedied. The website is averaging 2500 website visits a month. Online lift  tickets should generate considerable interest in belonging to the club. John Tuttle presented conflicting tax information with information found out about sales tax on ski tickets included in sporting ticket tax law.  Marv Patnode suggested that Dave Devendorf and  John Tuttle sit down with our accountant to render a decision.

 Unfinished Business

Club Logo

Caitlin Devendorf presented more details for the logo contest. Steve Knowles suggested  rewording  the poster to better fleet the ownership of the entries.

 Some expressed that the $500 was too much and suggested lesser amounts. There was concern that more of the membership should help determine the logo choice. Marv will post the Marketing Committee meeting and interested people can attend. Caitlin moved that there be a cash prize of $500 for the winner seconded by Maryann Zeppetello. Passed unanimously.

 Unfinished Business

Adopt a Highway was discussed and it's flagging interest. Jack expressed the possibility of other community efforts. Marv suggested that if we really wanted to have a significant effort for additional community projects it would require a coordinated committed member to do it as a year round effort. The Board will solicit volunteers. Mary Ann Zeppetello  suggested that Jack Lancette point our to the members that the Adopt a Highway is a responsibility for the Club. Marv pointed out that using the OSC Happenings would reach more people. Perhaps we could use the Rt 81 sign in promoting the committee.           

New Business

John Sonne introduced a discussion on the appropriateness of some communications in OSC Happenings. There waas discussion about protocols for OSC Happenings oversight. Maryann Zeppetello , Carol Knowles and John Sonne were appointed to this Ad Hoc committee by executive decision of President Jack Lancette.

We discussed paying for capital improvements for the Lodge. Marv stated that we just need to apply the expenditures in conjunction with the financial guidelines established by the previous administration.

 

December 2011 Board Meeting Minutes
last updated: 2012-01-25 11:34:33

 

Onondaga Ski Club

Meeting Minutes

6 December 2011

 

Present:   Jack Lancette, John Sonne, John Tuttle, Pat Ray Toll, Joann Butler, Leo Naylor, Dave Devendorf, Mary Ann Zeppetello, Diane Clark, Steve Knowles, Marv Patnode, Scott Severance, Art Toll, Allan Smith, Dawn Penniman, Caitlin Devendorf

Guests:   Ken Robbins, Debbie Kimberly

Excused:  Neville Sachs, Carol Knowles, Mark Bidwell

 The meeting started at 7:10:10 PM.

  The minutes were approved.

 Treasurer Report

 John Tuttle mailed the monthly financial reports to Board members. He made the comment that we were behind in Dues and Lodge income and Lodge expenses were up. John Tuttle reported that there were some deposits not reported yet but that the totals should add about $9400.

 Committee Reports

Membership

Bob Wiley's membership is attached. We have fewer new members this year than last year at this point.  Marv pointed out that we are ahead in the membership renewal for this time period.

 Lodge Report

Ken Robbins reported that the water purification system was installed this past weekend by Jack Lancette and Dave Clark. This resulted in significant savings over commercial installation. Tests will be made of the water quality after the system has been running for a while.

 Marv questioned the use of the well under the Lodge. The guidelines in the Town state that the well should be greater than 100' from the leach field. The well currently is closer than 100'.

 Dave Devendorf suggested and insisted that there be a sign banning the use of the water until the water has been tested. Diane Clark also tells each Lodge tenant to bring their own water. Debbie made the suggestion that there be a regular program of water quality and safety. Additional Board members suggested that there also be a written warning to Lodge tenants.

 Marketing Committee

Caitlin Devendorf spoke about the continuing Logo contest program and will speak to the membership at the January meeting.

Marv reported about some changes in the website layout and advertiser awareness. More specifics will be forth coming. John Tuttle asked about any data available about members taking advantage of the the programs for advertising in lieu of charges to ski areas.

 Website Committee

As of this date 275 members have used the website to join. There was some discussion of sales tax for clothing the issue of which still needs to be resolved.

 Trips

Bus trips to Elk Mtn ($32 lift tickets) can be arranged. All we are waiting for is the snow.

Leo also wants to do other day trips to nearby hills.

 

Unfinished Business

Warren Miller Film

All the 29 tickets were sold and $85 came through PayPal.

 

Sales Tax

We do not have any sales tax liability with lift tickets. The sales tax collection for clothing is difficult to pay to the correct entity. It may be a moot point because we pay sales tax and the mark up is very small.

             

New Business

 Election Committee for 2012 elections

Joann Butler has an anomaly with the numbers of Board of Directors. It should be four as dictated by the constitution. A suggestion was made to pick a member to resign who can then stand for a Board of Directors position in order to get us into synch.

 There we discussions of changing the meeting to 7:30 p.m. Scott Severance made a motion to change the meeting to 7:30; seconded by John Tuttle. The motion was amended to make the effective date for the September 2012 subject to the approval of the Barbagallo' s Restaurant. The motion passed unanimously.

 The meeting adjourned at 8:44:41. The next meeting will be at the Dewitt Library  at 7:00 p.m. Jan 10, 2011.

 Respectfully submitted,

John E. Sonne, Secretary

 

Membership report for Dec 1, 2011

  As of December 1 we had 489 total members for our 2012 season:

                 2011 season        2012 season

                as of 12/1/10        as of 12/1/11

 New                   77                          74

renew              337                        399

Past pres          16                          16

TOTAL            430                        489  

 

We have a total of 288 members that have not renewed.

On line membership was very busy the month of November with 29 NEW memberships. 

 Method of joining/renewing

 Past pres.        16

At mem mtg    121

US mail           158

On line            194

TOTAL           489 

 

Bob Wiley,  OSC Membership

January 2012 Board Meeting Minutes
last updated: 2012-01-25 13:41:28

Onondaga Ski Club
Meeting Minutes 2011
3 January 2012
Present:   Jack Lancette, John Sonne, John Tuttle, Pat Ray Toll, Joann Butler, Leo Naylor, Dave Devendorf, Diane Clark, Steve Knowles, Marv Patnode, Scott Severance, Art Toll, Allan Smith, Dawn Penniman, Carol Knowles,  Mark Bidwell, Leo Naylor,
Guests:   Ken Robbins, Bob Wiley
Excused:  Mary Ann Zeppetello, Joann Butler, Caitlin Devendorf, Neville Sachs
The meeting started at 7:15:10 PM.
 The minutes were approved.
 
Treasurer Report
John Tuttle reported on the monthly financial reports to Board members without a written report because of technical computer problems. A written report should follow.
 
Committee Reports
 
Membership
Bob Wiley's membership is attached. We do not have the renewals as in previous years and to counter that, Bob will be sending out renewals in January. Various means of saving postage for renewals were proposed. Diane inquired if we had sent membership rolls to Sugarbush to be able to validate memberships for tickets. They do have one from last year and Bob Wiley will send a current one.
 
Lodge Report
Ken Robbins reported that tests have been done on the water supply and the water system shows that we have potable water. The tests for inorganic materials and radon are still pending. In addition the well was professionally shocked. Marv asked if the source was checked to see if the uv filter was doing the work or if the well itself is the source. The answer was that it was not checked.
A motion made by Dave Devendorf to continue the ban on using the water at the Lodge;  seconded by Scott Severance. Discussion ensued about ongoing testing protocols and pursuing building a new well. Dave Devendorf felt that the drinking of water at the Lodge should be prohibited. The motion carried. Steve reported that he contacted a total of four well drillers with one estimate of $5600 for the basic cost.
 
Marketing Committee
No Report
 
Website Committee
The website is operating very smoothly.
 
Trips
A bus trips to Elk Mtn ($33 lift tickets) will be January 26. It will be a car pool trip and will  need 20 people to get the special pricing.
The Trip Committee will  meet on January 24 at Diane Clark's house to plan for next year.
Diane Clark reported that NJ Ski Council will charge us $1 less because one of our members who lives near the NJSC can attend the meetings.
 
Unfinished Business
Sales Tax
John Tuttle followed up on the tax issue of the Lodge tax and it seems that we would be liable for sales tax. Marv suggested that we anonymously inquire about lodge room  tax liability. *  John said that he would tentatively take the approach of negotiating the liability if that was to be the issue.
New Years skiing at Greek Peak
Allan  Smith reported that only seven people attended and the facilities and food was  much more impressive than before.
 
Logo Contest
No report was presented at this meeting but Scott will be prepared to deliver a report at the General Meeting.
 
New Business
Election Committee for 2012 elections
No report was available.
The meeting adjourned at 8:38:01. The next meeting will be  at 7:00 p.m.  January 31, 2012 at the Dewitt Community Library. PLEASE NOTE that this is not the first Tuesday of the month.
 
Respectfully submitted,
John E. Sonne, Secretary
 
*It was his recommended was that JohnTuttle go back and have our accountant see if he could ascertain what impact, if any, we might expect with regard to sales tax penalties.  I also said that the proper approach was to face up to whatever liabilities we might incur and start paying sales tax.
 
 
Monthly Membership Report,  January 1, 2012 Onondaga Ski Club

Membership Year  2009  2010  2011  2012
 Total Members to date  519 558 570  544
 New Members    140  124  106
 Junior  9  10  17  18
 Out of State  65  45  57  57
 Out of Area Code    95  105  106
 Paper Boomer  50  42  49  42
 Non  renewals  168  208  214  260

 

Bob Wiley,  OSC Membership Chair


February 2012 Board Meeting Minutes
last updated: 2012-03-23 15:00:48

Onondaga Ski Club

Meeting Minutes

31 January 2012

(this meeting represents the February 2012 meeting )

 

Present:   Jack Lancette, John Sonne, Dawn Penniman, Pat Ray Toll, Joann Butler, Dave Devendorf, Mary Ann Zeppetello, Diane Clark, Steve Knowles, Carol Knowles, Marv Patnode, Dave Devendorf, Neville Sachs, Art Toll

Guests:   Ken Robbins, Lynn Miller, Garre Krayenhof

Excused: Mark Bidwell, Leo Naylor, Scott Severance,

 The meeting started at 7:00:00PM.

  The minutes were approved.

 

Treasurer Report

 John Tuttle could not prepare the financial reports due to the early meeting date.

 Committee Reports

  Membership

Bob Wiley's report  stated that the membership is 625. The full report is attached.

 Bob will present at the next meeting his recommendation to eliminate the paper Boomer. Board discussion pointed out that there was much volunteer work to produce the needed 47 Boomer copies as well as some significant expense. John Tuttle suggested that the Finance Committee take up the discussion from the standpoint of the effect on the budget.

   Lodge Report

 Ken Robbins summarized the work on the water system to date. The water sample testing shows no presence of coliform organisms. It was noted by Neville Sachs that there was significant heat loss and erratic operation of the furnace. A part was replaced.

 Neville suggested that we look at the furnace sinc eit appers to be quiute inefficient and the dampers in the ducts don not allow for accurate heat delivery that the thermostats are calling for.

   Website Committee

 Twenty-eight new members and thirty people renewed via the website. The email membership reminders got a great response and saves more than $100 in postage.

Dave Devendorf will step back from responsibility of the Website and that the Treasurer can take care of the costs of the MadMimi and domain name.

 

Nominating Committee

Slate: President- Jack Lancette, Steve Knowles- Second Vice president, Secretary- carol Knowles

Directors: John Baker, Chris Krauss, Larry Knoble, Peggy Hotaling, Dick Walters, Lee Green, Mark Bidwell

 
 

Unfinished Business

VT tax

The club is participating in paying VT  tax up until May 2012.  The liability will be around $4200 plus interest.  The  VT tax of 9% will be added to the room rate effective with the next reservation.  ACTION

 Sales Tax for NY

 There still is some uncertainty in the sales tax from clothing sales. It will be discussed with Diane Emmick. ACTION

 

Water Committee

Garre Krayenhof led the discussion and presented a written report that was summarized during the meeting. The details are presented in the report.

 The motion was made by John Tuttle to accept the Lodge Water Committee recommendations including short term 1, 2, 3 and long term 1 but exclude long term 2.  Seconded by Diane Clark. The motion passed unanimously.

 Steve Knowles made the motion to permanently document the water safety investigations and reports in a permanent location. Seconded by Carol Knowles. Passed unanimously.  ACTION

 Marv Patnode moved that we store the pertinent information in a secure location seconded by John Tuttle. Discussion by the Board produces the suggestion to solicit info from past Presidents and committee heads   Marv added the motion that there be a means of sharing this information. Passed unanimously. ACTION

  Dave Devendorf introduced the question of if the well testing be submitted to the Vermont so that we have fully complied with any requirements. Kenny was uncertain if this was done or if it was required.

Lynn Miller raised the question of whether OSC carried insurance for the board members and that it was a consideration for her when asked to consider running for the board.  The question was answered that there is not insurance in force to protect the board members specifically.  It was noted that there is some protection because we are a 5013C corporation and if a member sues the organization they are suing themselves.  It was stated that insurance for the board members was too expensive.  Lynn asked for a ballpark estimate of the cost of such insurance and the answer provided was "a lot" and that it was usually purchased by larger organizations.

 

New Business

Caitlin Devendorf has resigned from the Board. Suggestions were solicited and Diane Clark suggested John Baker. Joann Butler moved that we approve Mr. Baker for the position . The motion was passed unanimously.

 The Finance Committee was restructured by President Lancette to include Dawn Penniman, Steve Knowles, John Sonne with John Tuttle chairing the Committee effective this date. The motion was seconded. Passed unanimously.

John Tuttle suggested that we  consider term limits.

 

Calendar

Pig Roast scheduled at Pratts Falls for June 24, 2012.

Adopt a Highway May 5.

 

Neville Sachs posed the question if we considered joining the Connecticut Ski Council that may have significant benefits. Dawn Penniman will investigate and report back. ACTION

 

The meeting adjourned at 8:35. The next meeting will be at the Dewitt Library  at 7:00 p.m. March 6, 2012.

 

Respectfully submitted,

John E. Sonne, Secretary

 

 


 

Monthly OSC Membership Report for January 28, 2012

 

Membership Year                    2009    2010    2011    2012

Totals members to date           584      608      613      625     

New members               -         159      146      134

Junior                                      13        13        22        20       

Paper Boomers                        50          -         51        47       

Non Renewals                        153        -         196      212     

 

Interesting note  95 of the 134 new members joined using Paypal

Bob Wiley  1/28/2012

 

 


 

 

 

H2O Committee Meeting

24 January 2012

 

Meeting Commenced at 2:15 pm

Meeting adjourned at 4:30 pm

 

All Committee Members are present: Lou Wasel, Art Toll, Garre Krayenhof, and Mike McCabe

 Others Present include: Jack Lancette and Steve Knowles

 

Lou opens the dialog stating that our sources of technical information may not be valid and a need for an expert is desired.

Q? – why is the septic system so close to the house?

Garre replied that the locations are historical facts and we may never learn the reasons why.

Jack called OSC member ‘R Carter’ but learned he is not the same ‘R Carter’ whose name is on the septic drawing.

Mike questioned if the size of the septic system is adequate for the size of our lodge. The septic drawing states that the septic is sized for 45 occupants.

Our current well has a ceramic tube extending from below ground up approximately 4 ft. We are not sure if flood waters from hurricane Irene entered the well, but Jack thinks not due to the presence of high water marks which are approximately 36” on other items.

Garre cautions the board to be concerned about law suits. Mike says he has talked with Mark Bidwell, who is an attorney, and says signs in place are adequate for advising lodge guest not to drink water from the faucets. Bottled drinking water has been provided and will continue to be provided until a long term solution has been implemented.

Jack states the UV system is past the storage tanks. He can install a solenoid to stop the flow of water and wire it so it’s on the same power switch as the hot water tank, which is listed in the lodge guest instruction sheet. Jack provided an email from the UV manufacturer that states a solenoid cutoff valve would break the flow of untreated water when water flow is not required.

Lou suggested using double solenoids for a back-up; it was decided that this was excessive.

 

References of being sued over water issues by a member results in that member suing them self. – a question for a lawyer.

 

Discussion continued for a long term solution.

Art asks if we should locate a new well. Mike suggested we hire a hydrologist to help us understand our septic system location – where are the distribution tanks and leach lines.

Mike, Jack and Art thought Neville would be helpful in communicating with VT professionals who could help us understand the difference in a ‘public’ and ‘private’ well; and which one is the best fit for us and if it is decided a new well is needed at all.

(We have since learned that we qualify as a private facility.)

 

Garre recommend that we should ask Neville to act as the ‘Engineering Director’ for the project.

 

The waiver that the Lodge Committee was originally supposed to use is still under

discussion.

 

 


 

Lodge Water Committee Meeting

24 January 2012

 

Committee Recommendations to the board.

 

Short term:

1)      The signs prohibiting consumption of the water shall remain in place and bottled water shall be provided to protect the members until a long term solution is implemented.

 

2)      Lodge committee is to take water samples (before the filter) during “Work Weekend” two times per year. The board is to require the test results be presented at the following board meeting and permanently documented.

 

3)      An electrically controlled water cutoff solenoid valve shall be installed in the UV system per the VT state recommendations.

 

Long term:

1)       Board is to ask Neville Sachs to be the ‘Authority’ in this matter on behalf of the club, to communicate with VT professionals, provide guidance and pass along understanding of actions that need to be accomplished to this committee.

 

2)      The board should allocate funds as needed to hire a professional VT engineer. One who can investigate the health of our well and septic system, and to investigate state requirements relative to well type, ‘public’ / ‘private‘ and how each type would pertain to the lodge.

 

 

Mike McCabe has accepted the chairmanship of this committee.


 

Click here to view copies of Water Test Reports for the Lodge

 


March 2012 Board Meeting Minutes
last updated: 2012-03-29 20:37:56

OSC Board Meeting Minutes
March 6, 2012


Attendance: Carol Knowles, Steve Knowles, Pat Toll, Art Toll, Joann Butler, Jack Lancette, Neville Sachs, Diane Clark, Dawn Penniman, John Tuttle, Allan Smith, Leo Naylor, Mark Bidwell, Scott Severance

Excused: John Sonne, John Baker, Bob Wiley (guest)

Guest: Peggy Hotaling, Garre Krayenhof

Order of Business:

Determine Quorum: yes, more than 10 in attendance

Approval of Move to approve by Joann Butler, Steve Knowles 2nd, (the motion passed unanimously)

Received communications: some mail from with info from other groups

Committee Reports:

Finance Report

1. Ski tickets sales up, last year a loss, this year a gain, balances out over several years

        Tickets left: 25 Sugarbush, 3 Gore, 7 Killington as of this date

2. Lodge expense were high this year as well as sales tax

3. Probably will end up in the red

4. Report attached as submitted

Membership Report: 652 members as of this month-3 more than last year

Lodge Report:

1. CV Oil has done some work

        Need a booster fan ( to be done in April)

        Damper control was replaced

        Kink in the duct under the kitchen, replaced

        Rebuilt the burner box, igniter, combustion chamber (refurbished in Jan.)

2. Feb. occupancy was 129

3. Still supplying bottled water every two weeks

Report attached as submitted.

 *Proposal: from Neville Sachs - formal technical analysis that will evaluate our heating system including adetailed drawing of the current system along with technical and economic analysis of several possiblealternative heating methods

As it seems to be an old system and we should see if there is a better way to heat the building: Somedampers are not working, unbalanced heat distribution exists in building and trouble with temperature limitscontrolling furnace. No drawings of the system are available.

The Lodge committee will investigate and get a proposal for this analysis and present it to the board.

Discussion of time frame for presenting to board

First motion: Neville Sachs, John Tuttle 2nd , all voted and approved (the motion passed unanimously)

Website report: Peggy and Steve are presently working on a schedule to learn the system from Dave Devendorf

Nominating committee: Joann Butler stated that all things are set for the April meeting, 6 absentee ballots distributed, no write ins

Trip committee: Leo Naylor reported that they are working on a date and time for an organizational meeting

Unfinished Business

Vermont Meals and Room Tax: John Tuttle reported that we sent the $4524.61 in. We have not heard back from them.

H2O Committee: Neville Sachs is doing research at this time. He will talk with the person that did the last water design and then look at a current water design. He will make a proposal to the board.

Does the board agree that we want to maintain the value of the lodge as though it were salable property?

Discussion of H2O committee proposal from last month appears to answer this question.

Electronic Boomer: Bob Wiley proposed that we do away with the paper boomer last month.

Peggy Hotaling reported the cost to print $1.96 for every copy: enveloped, postage, (four people do the one task), 47 paper subscription that were paid $10 for it and 41 have an e-mail, advertising in the boomer was discussed.

Looking at sending out a postcard to remind people to register for the next year.

Website boomer and e-mail is the system most preferred at this time

Discussion: Should trip committee maybe sending out a flier of yearly trips if needed?  

                    Should we be printing one for people who are paying for the boomer?

John Tuttle moved that we remove the paper boomer, 2nd Scott Severance, discussion

Opposed: Mark Bidwell, How do we know that people are reading the electronic boomer?

Discussion: Anyone can read the boomer as it is on the general population section of the website? People can print it from the website. Some feel that it is our only marketing avenue.

Discussion of ways to market the club differently then the boomer. Will we have advertisers in the website vs. the boomer?

Discussion:  Let’s separate the boomer from the marketing issues.

Let’s give the people who want the boomer in print to cover the actual cost of it.

Modified proposal with an amendment: Motion by Scott Severance that we change the paper boomer price to $20 a year for anyone who wants it.

2nd by Neville Sachs, anymore questions, all in favor (the motion passed unanimously)

John Tuttle proposed: To cease mass production of the paper boomer and move to an electronic version. Electronic version can be printed and mailed to subscribers but to cover the cost subscribers will pay $20 a year.

2nd Joann Butler, questions. The motion passed unanimously.

Logo contest: Jack has the password and there has only been one inquiry so far to the contest.

Connecticut Ski Council: Nothing to share yet

Technology committee for consolidating the past records was proposed last month: Nothing to share yet

New business

Board Vacancy replacements: All set until next month and new members are voted in

Finance Committee:

John Tuttle gave recommendations from budget for the finance committee:

1. Increase the dorm rates to $50 for a private room for room and taxes, dorm/half room $22.94 plus taxes to be $25

2. Reduce the dues so that the dues $18.52 and sales tax of $1.48. Keep the amount of the money collected the same at $20.00

Discussion of Paypal

PalPay costs the club money as we are paying the fee for members to use it.

Accept the budget presented to the board members: motioned John Tuttle, 2nd Dawn Penniman, discussion of item 3-may have to be amended, all in (the motion passed unanimously)

By-Law change: read by Garre Krayenhof

The changes I would recommend would be change Article II,Sec. 5. From

Section 5- Initiation Fee-there shall be a one-time initiation fee for each new adult member in the amount of $5.00

TO READ: Sec. 5 –Initiation Fee- There shall be a one-time initiation fee for each new adult member in the amount of $4.63

Add new Sec.6

Sec. 6 Taxes- all dues amounts shall be subject to applicable taxes

This would cover us if the State or County changed their tax rates, but we would then lose the round number advantage. The base dues are not a By-laws issue but the reduction in dues to $18.52 would still need Board and Membership approval.

The purpose of these changes would be: to bring the By-Laws and the dues structure in to line with NY State Tax Laws. There is no change in the amounts to be paid by members.

It will be posted in the Boomer per our By-Laws.

Motion for by-law changes

Neville Sachs, 2nd Steve Knowles, no questions. The motion passed unanimously.

Motion that the dues of the club be reduced to $18.52 plus tax.

Scott Severance, 2nd John Tuttle, questions, all in favor

Resignations: Marv Patnode, Past President, Mary Ann Zeppetello, Board member and Dave Devendorf, 2nd VP.

Other New Business:

Adopt a Highway – May 5th

Discussion: Trips committee will report to the Board

Committee members list given to the board members

Ask marketing committee to advertise in the newspaper about our monthly meeting (calendar is free)

Next months meeting:

April 3rd at DeWitt Library at 7:00 p.m.

Adjourn:

Motion by Mark Bidwell, 2nd Jack Lancette, The motion passed unanimously.

Respectfully submitted,

Carol Knowles


April 2012 Board Meeting Minutes
last updated: 2012-04-19 13:53:43

OSC Board Meeting Minutes

Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, April 3, 2012

 

Attendance:  Carol Knowles, Steve Knowles, Joann Butler, Jack Lancette, Neville Sachs, John Tuttle,  Diane Clark, Allan Smith, Leo Naylor

Excused:  John Sonne, Pat Toll, Art Toll, Dawn Penniman, John Baker, Mark Bidwell

Absent: Scott Severance

Guest: Bob Wiley

Order of Business:

1.Determine Quorum:  We don’t have a quorum. Official informal meeting

2. Approval of last months minutes:

3. Receiving communications: None to present at this meeting

4. Committee Reports:

  1. Finance Report: Discussion of money from budget can cross years; budget for lodge oil, trips, etc..

Transferred money this month due to; outstanding check from Garnett Hill Trip, exceeded budget by $10,000 this year

Applied for a credit card as a business

Submitted by John Tuttle

Attached e-mail

Filled for audit

 

  1. Membership Report:

As of April 1 we have 661 Members.

Last year at this time we had 664 Members

Rolling membership is more confusing, so we will look at a annual membership starting at one date

 presented by Bob Wiley,  OSC Membership

 

  1. Lodge Report:

Lodge work weekend is the last weekend in April; they have a list for repairs to do, 12 people are signed up

room rentals is down 14% this month

      Presented by Diane Clark

 

  1. Website report:

Jack, Steve, and Peggy have been learning the website and its components

Very involved program and they have had 6 hours of instruction

Ongoing  instruction to continue

Presented by Jack Lancette

 

  1. Nominating committee:

All set for April meeting

No write in nomination has been given and the time is past

          Presented by JoAnn Butler

 

  1. Trip committee:

Meeting for trip ideas and discussions April 17th  7:00 pm at Diane Clark’s home

Presented by Leo Naylor          

 

Jack and Chris Lancette will handle the Covewood trip as trip coordinator

Question for trips: Cape Cod trip this year? Not an official trip

 

5. Unfinished Business

a. Vermont Sales Tax

          No final resolution yet from the State of Vermont

 

b. H2O Committee

          Meeting scheduled for later this month with the person who designed the septic system for the lodge

 

c. Electronic Boomer

          Are we printing the paper boomer ourselves and mailing them out?

Paper boomer discussion: Next Sept. no advertisers and no subscription

                                                  If members want a copy of it then the cost for the member is $20

          Presented by Bob Wiley

 

d. Logo contest entries

          Have two entries so far submitted to the board

          Deadline is that they need to be received electronically by May 6th

 

e. Any other unfinished business

1. Returned tickets for ski resorts that were pre-purchased and are waiting for a reply from NJ ski council for credit

presented by Diane Clark

2. Talk with marketing committee about advertisers on the website and cost for advertisers and have them report back to the board

Presented by Bob Wiley

3. Connecticut Ski council- Might be a way to promote the lodge; waiting to hear from the council about joining

researched by Neville Sachs

4. Adapt a Highway is May 5th 9:00am presented by Neville Sachs

 

6. New Business

a. Establishing a committee to retrieve archival data and reports

     John Sonne has volunteered to chair

          Appointed by Jack Lancette

 

b. By Law change regarding modified membership dues

          Presented to the membership at the April meeting

          Approved at the last board meeting

         

 

c. Any other new business?

         

  1. Leo Naylor started discussion

For Groups going to the lodge: Group leader must be a member and then they are able to rent the lodge for 20 people for 1 night $300 plus tax, then extra night for $100

          ( details are on the website)- Club by-laws don’t allow the statement on the website

          This needs to be changed on the website and be addressed with the board

2. IGroups has new owner and we are waiting to see how this affects our website

7. Meeting location next month, Dewitt Library, May 1, 2012 at 7:00pm

 

Adjourned: Motion   Jack , Diane 2nd  , all in favor

 

Respectfully submitted,

Carol Knowles

 

 

 

Onondaga Ski Club

Meeting Minutes

10 April 2012

At Barbagallo’s Restaurant

 

Present:   74 OSC members

 

 

The meeting started at 8:00:00 PM.

 

 

Officer and Board Member Elections

The following members were appointed as Inspectors of Elections for the 2012-2013 club year:

Dick Butler

Conrad Strozik

Christa Foster

MaryAnn Zeppetello

 

 

 

            Ballots for the officers and Board members were opened with the following results:

                        Elected for two year terms

                          PRESIDENT                           Jack Lancette

                          Second VP                              Steve Knowles

                          Recording Secretary    Carol Knowles

 

                          Board Members                      Peggy Hotaling

                                                                        Lee Wakefield

                                                                        Larry  Knoble

                                                                        John Baker

                                                                        Chris Krause

 

 

Change the By-Laws:

Article II, Sec 5. from:

Sec. 5 INITIATION FEE – There shall be a one-time initiation fee for each new adult member in the amount of $5.00.

To read:

Sec. 5 INITIATION FEE – There shall be a one-time initiation fee for each new adult member in the amount of $4.63.

 

Add new Article II, Sec. 6

Sec. 6 Taxes – All dues amounts shall be subject to applicable taxes.

 

The Board of Directors is also proposing a reduction in the dues as per Article II, Sec. 3

Under this proposal the base dues would be reduced from $20.00 to $18.52.

 

Both measures were passed by a voice vote without dissent. 

 

 

                       

Respectfully Submitted,

John Sonne, Secretary

 

 

May 2012 Board Meeting Minutes
last updated: 2012-05-18 16:23:35

OCS Board Meeting Minutes, 2012

Tuesday, May 1, 2012

Located Dewitt Library, Shoppingtown, Dewitt

 

Attendance: Carol Knowles, Steve Knowles, Pat Toll, Jack Lancette, Lee Wakefield, Dawn Penniman,  Peggy Hotaling, Joanne Butler, Chris Kraus, Alan Smith, John Baker, Larry Noble

Excused: John Tuttle, Diane Clark, Neville Sachs, and Leo Naylor

Guest: Ken Robbins

 

Order of Business:

  1. Determine Quorum: Yes, 10 board members are in attendance

 

  1.  Approval of last month(s) minutes:  March and April Minutes

Any corrections? None

Motion to accept Allan Smith, 2nd Steve Knowles, all in favor

 

  1. Receiving communications

Mail for John Tuttle to be given to him

 

  1. Committee Reports:
    1. Finance Report: 
  • End of the fiscal year report provided to the board members at a later date from John Tuttle
  • OSC has a debit card for paying bills

b. Membership Report

My membership report last month was incorrect.
I am quite sure that this month's report is correct.
This report covers the club fiscal year of May 1, 2011 to April 30, 2012

New members 145.......Paypal 103, cash 42
Renewals........474.......Paypal 221, cash 253
Junior...............22...........................cash 22
Total..............641

Bob Wiley

c. Lodge Report

The following are highlights of lodge activities for the month of April.

  • ·On April 23rd Neville Sachs and Mike McCabe met with Robert Carter, the man who designed our septic system.

   Neville will provide a professional report to the H2O committee and they will report to the board at a later date.

  • ·Work weekend was April 28-29. The primary projects were repairing/painting the 2nd floor front hall ceiling and walls and the installation of a solenoid valve on the water purification system. Other semi-annual projects included cleaning and vacuuming throughout the lodge, replacing mattress covers, restocking paper goods and cleaning supplies, yard work and minor repairs.
  • ·On work weekend the Vermont tax certificate was posted by the main entrance.
  • · Water sample was taken on April 26th for a total coliform bacteria test. The test was sent to Northeast Environmental Labs. The results were received May 1st and are negative for total coliform bacteria and E. coli.  A solenoid valve was installed to the water filtration system.

                                                 *Attached: Water test results

                                    Submitted by Ken Robbins   5/1/12

  • ·Jack read a short summary from Neville about the meeting with Robert Carter.        

 

d. Website report:

  • Training for Bob Wiley and Jack Lancette relating to the website and membership needs to be scheduled

 

e. Trip committee: Meet April 17th to discuss trips and make plans for next years trips

  • ·Reported by Peggy Hotaling  that they want to make recommendations for a change in the note attached to the description of financial report section of the Trip Committee Organization, responsibilities and procedures

To:“If there is a trip surplus of funds it is at the discretion of the Trip Leader as to the equitable distribution of said funds between the trip participations and/or the Onondaga Ski Club”

From: If there is a surplus of funds, after the conclusion of the trip, that is $20.00 or more per person, the club will retain $10.00 per person and all monies exceeding $10.00 per person will be refunded equitably among the participants. If the surplus is less than $20.00 per person, the club will retain all surplus funds.

  • ·All board members will receive a copy of the proposed changes to review before the next meeting.

 

  1. Unfinished Business
    1. H2O Committee – nothing at this time

They are waiting for written report from Neville Sachs

 

  1. OSSC Logo Contest: Deadline May 6th-

 

  1. Any unfinished business?
  • Last month we had a discussion about the group rate for the lodge on the website. The sponsor and all other people must be members of the club to go to the club for the weekend at the group rate. The website words will be update by Ken Robbins and Jack Lancette and presented by the broad next month.
  1. New Business
    1. Committee to retrieve archival data and reports
  • Need volunteers to assist John Sonne

John Baker and Carol Knowles volunteered

 

  1. Filling two board vacancies
  • Dick Walters and Mark Bidwell are being recommended, discussion followed
  • Motion  to accept  Dick Walters and Mark Bidwell to the board of directors

By Joanne Butler ,2nd John Baker , all in favor

 

  1. Volunteer to chair the Marketing committee
  • Soliciting advertisements for the website, business cards, etc….
  • Chris Kraus volunteered to chair the committee

 

  1. Other discussions
  • Steve made a motion to initiate  a Strategic planning committee, 2nd by Alan Smith, all in favor
  • Amendment to nominate Jack s the strategic planning  committee 1st   chairperson by Dawn Penniman, 2nd by John Baker, all in favor

 

Next month meeting: Dewitt Community Library 

Tuesday, June 5th at 7:00

Discussion of the July meeting date:  We will change the meeting from July 3rd to July 10th at 7:00 due to the 4th of July holiday

Motion to Adjourn:

John Baker moves to adjourn, 2nd by Steve Knowles, all in favor

June 2012 Board Meeting Minutes
last updated: 2012-07-09 22:26:38

OSC Board Meeting Minutes

Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, June 5, 2012

 

Attendance:  Carol Knowles, Steve Knowles, Joann Butler, Jack Lancette, John Tuttle,  Diane Clark, Leo Naylor, Pat Toll, John Baker, Mark Bidwell, Scott Severance, Alan Smith, Larry Knoble, Dick Walters, Lee Wakefield

Excused:  Dawn Penniman and Neville Sachs

Absent:

Guest: Bob Wiley, Ken Robbins

Order of Business:

1.Determine Quorum:  We do have a quorum. Official formal meeting

2. Approval of last month’s minutes: motion by Joann Butler   , 2nd   John Baker, all in favor

3. Receiving communications: Mail from Vermont that John Tuttle will handle

4. Committee Reports:

  1. Finance Report, report  John Tuttle

Mailed to board members, a few outstanding checks that have not been cashed, check to see if we made a contribution to the Friends of the library for letting us use the room each month for board meetings, discussed the yearly expenses from last month’s meeting

Motion to give $50 to Friends of the library by John Tuttle, 2nd by Diane Clark, all in favor

  1. Membership report,  Bob Wiley reported that he was trained on doing membership through the computer
  2. Membership on computer is being worked on by Dave and Darlene Devendorf , membership cards are printed by the computer,  new members will get a welcome letter automatically by the computer, all materials are computerize

The committee for membership needs a printer and a computer that belongs to membership committee. Ask Dave for what the computer needs to run our website. Need the program to be easy to use. Does it need to be new computer or is a used one okay?

The web team will speak with Dave about what is needed

  1. Lodge Report by Ken Robbins,

Occupancy report 29 beds last month, replaced solenoid valve on the water system, water system is turned on and off by the occcupants

  1. Website report, training for Steve Knowles, Jack Lancette and Peggy Hotaling is completed.

They also attended the training session for membership. Only one person should have access to the program so that it is not altered by anyone by accident. Bob Wiley went for training on membership.

Ask Dave for IGROOP assistance with paying for the service?

  1. Trip Committee report by Leo Naylor.

 Covewood is full. 28 signed up with 8 on the waiting list.

Next years trips are all in the works right now. Snow Mass is the western trip in Colorado and Tremblant are the big trips being organized.

 

  1. Unfinished Business
    1. H2O Committee is still waiting for a report from Neville Sachs. He is still waiting to hear from some agencies.  Mike McCabe chairman of the H2O committee is putting together their recommendations with Neville’s report.
    2. Judging the OSC Logo contest entries.

Vote for the three entries submitted to the contest: No submissions were approved by the board

Discussion to extend the contest until the end of the year and research the costs for the club of changing the logo on all our materials

Motion Larry Noble, 2nd  John Baker, all in favor

  1. Language regarding group rentals at the Lodge

Website rate structure is correct. It should be changed to $300 for the first night and $100 for each consecutive night.

All occupants staying at the lodge must register as members before staying at the lodge.

  1. Trip Committee language change regarding surplus funds

They have not had a chance to meet yet. It was tabled until a future meeting.

  1. Suggestions to increase attendance to the Pig Roast

Need 60 people to break even, have 38 preregistered at this time

Ask the caterers for a child’s rate?

  1. Any other unfinished business?

None at this time

6.  New Business

                           a. Discussion: Trip committee has asked about posting our trips on our website and allowing members to pay with Paypal.

2.9 percent charged by Paypal, so everyone has to pay 2.9 percent more for the trip to cover the costs

Motion: to allow the trip committee to use Paypal to pay for trips by John Tuttle, 2nd John Baker, all in favor

Trip committee will include the 2.9 percent to the cost of the trip

  1. Do the group rates for the Lodge need changing?

Already discussed at a group rate of $300 for the first night, $100 each additional night, and each occupant will register as a member before visiting the lodge

More discussion next month on group vs. family rates

 

Motion to remove the last paragraph on the website for groups which states OCS memberships included benefits  by Steve Knowles, 2nd Peggy Hotaling, all in favor

 

  1. If the developed method of utilizing the website and Access 2010 for our database is accepted do we need a dedicated laptop and printer as recommended by the Devendorf’s ? already discussed earlier in the meeting
  2. Any other new business?

Need a volunteer to get guest speakers for our monthly meetings

No one from the board volunteered

 

7. Meeting location next month, Dewitt Library, July 10, 2012 at 7:00pm

Adjourned: Motion Steve Knowles, 2 nd  John Baker, all in favor

 

Respectfully submitted,

Carol Knowles

 

July 2012 Board Metting Minutes
last updated: 2012-07-19 10:27:32

OSC Board Meeting Minutes

Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, July 10, 2012

 

Attendance:  Carol Knowles, Steve Knowles, Joann Butler, Jack Lancette, John Tuttle,  Lee Wakefield, Leo Naylor, Pat Toll, John Baker, Alan Smith, Larry Knoble, Dick Walters, Dawn Penniman, Mark Bidwell, Peggy Hotaling, Chris Kraus

Excused:  Diane Clark, Neville Sachs

Absent:

Guest: Bob Wiley

Order of Business:

1.Determine Quorum:  We do have a quorum. Official formal meeting

2. Approval of last month’s minutes: motion by Joanne Butler, 2 by JohnBaker, all in favor

3. Receiving communications:  Two for trip committee

4. Committee Reports:

  1. Finance Report, reported by John Tuttle

Read and filed by the board

Pig Roast was over budget by a large amount as the price charged to attend was not enough to cover the expenses. The club went into the red over the event. In the future we need to be fiscally responsible when organizing events and have a committee and not just one person run an event.

Motion to have a presentation at the next board meeting of the budget for the Pig roast, money taken in, and other information about the event by Dawn Penniman, Joanne Butler is 2nd, all in favor

 

  1. Membership report, reported by Bob Wiley

Working out well on the computer at this time, but we still need a computer and printer

Discussion of Boomer for September as more than just a postcard

Continue discussion at the next meeting

 

  1. Lodge Report, reported by Ken Robbins

Ken sent the board members a copy of past group lodge rate proposal from 4/27/2010

Tabled discussion until Ken or lodge committee representative is present at a future meeting

Last year in June 16 occupants with cumulative number of 31

This year in June 18 occupants with cumulative number of 47

 

  1. Trip Committee, reported by Leo Naylor.

1. Snowmass is the western trip in Colorado and is full at this time, with a waiting list

2. Tremblant is being organized with tentative dates of Feb. 24-27

3. Do we want to post the Finger Lakes trip on our website? Discussion followed. As a courtesy we will add this to our website.

                                             4. Garnett Hill should be added under the umbrella of the trip committee and should follow the trip committee procedures

                                             5. All trips should go through the trip committee before coming to the board with a request

Motion by Mark Bidwell that anyone who presents a request to the board for money to submit a detailed written distribution of any exposure (risk of funds) to the club as well as submit a contract for review before anything is signed

                                                            2nd Dawn Penniman, all in favor

                       

  1. Unfinished Business
    1. Neville Sachs submitted an 11 page report to the H2O committee. Mike McCabe, chairman of the H2O committee is putting together their recommendations to be presented at a future board meeting. Board members have requested a copy of the report and H2O recommendations at least 1 week before the board meeting. This will give them time to review the report before the discussion.

Motion by Al Smith, 2nd by Dawn Penniman, all in favor

  1.  The OSC Logo contest entries

There were more entries submitted over the last month. Logos were presented to the board members. Larry presented the old revision of the logo from the ski sale. We are still looking at choices and options. The contest is on going.

  1. Trip Committee language change regarding surplus funds

Still working on it

  1. Any other unfinished business?

None at this time

6.  New Business

                           a. New starting time for general meetings; new start time is 7:30

                                    Jack Lancette will let Barbagallo’s know the time change

                           b. Event notice to the newspaper for the general meetings

Dawn Penniman presented the newspaper directions to add a statement about our monthly club meeting to the paper. Dawn will be do this each month. Also we should put a statement on the happenings each month that matches the newspaper statement

                           c. Purchasing a laptop and printer as recommended by website committee

                                    Motion to set aside $ for the laptop and printer and supplies

                                    Not in the budget so it should be sent to the finance committee to look at initial cost and annual costs

                                    Motion to have the finance committee make a presentation to board after looking at costs by John Baker, 2nd by Mark Bidwell

                                    Steve Knowles and Peggy Hotaling were not in favor, more discussion followed, vote finalized

 

  1. Any other new business?

1. Need a volunteer to get guest speakers for our monthly meetings; a notice will be sent out in the happenings and on the main page of the website

2. Motion to change the date of the August meeting from August 7 to 21 by Carol Knowles, 2nd Mark Bidwell, all in favor

3. Motion to look into the board taking a month off during the summer by John Baker

     Jack Lancette will look into the bylaws regarding this motion

4. Discuss of new pins for the new board members and what should be written on the badges - official language from the board of director’s responsibilities document says director

 

7. Meeting location next month, Dewitt Library August 21, 2012 at 7:00pm

Adjourned: Motion Mark Bidwell, 2nd Steve Knowles, all in favor

 

Respectfully submitted,

Carol Knowles

 

August 2012 Board Meeting Minutes
last updated: 2012-09-03 20:26:26

OSC Board Meeting Minutes

Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, August 21, 2012

Attendance:   Jack Lancette, Steve Knowles, Pat Toll, John Tuttle, John Baker, Mark Bidwell, Diane Clark, Peggy Hotaling, Dawn Penniman, Lee Wakefield, Dick Walters

Excused:  Carol Knowles, Joann Butler, Larry Knoble, Chris Kraus, Leo Naylor, Neville Sachs

Guest: Bob Wiley, Garre Krayenhof, Ken Robbins

Order of Business:

1. Determine Quorum:  We do have a quorum. Official formal meeting

2. Approval of last month’s minutes: motion by John Baker to approve, 2nd by Mark Bidwell, all in favor

3. Receiving communications:  no time sensitive materials

4.  Committee Reports:

  • Finance Report - reported by John Tuttle.  Read and filed by the board
  • Membership report - no report submitted, Bob Wiley does not have his computer to generate report; approximately 600 members.
  • Lodge Report - reported by Ken Robbins.  Art Zimmer offered to contribute $250 if OSC matches amount. Mark Bidwell made motion that Lodge committee make recommendation of what should be done with the $250 and the Board will then vote on the recommendation. Second, Peggy Hotaling.  Approved.
  • Trip Committee - Garnet Hill, Mont Tremblant and Snowmass are OSC trips for 2013.  As mentioned at last month’s meeting, Garnet Hill will now be under the oversight of the Trip Committee.  Deposit has been reduced to $300.  Trip Committee will ask John Tuttle to send check.

5.  Unfinished Business

  • Neville Sachs submitted an 11 page report to the H2O committee.  Garre Krayenhof was present as a representative from the committee to answer any questions. 
  1. John Tuttle made a motion that we limit the Lodge to a 24 bed capacity and submit this information to the State of Vermont.  Second by Steve Knowles.  No questions.  Approved.
  2. John Tuttle made a motion to accept the water committee report and thank them for a job well done; 2nd John Baker; no questions; all in favor.
  3. John Tuttle asked if water at the Lodge is safe enough to take down signs.  Steve Knowles made a motion that we remove signs based on results of past testing.  Diane Clark second; Approved; Pat Toll opposed
  •  OSC Logo contest entries – still open
  • Trip Committee language change regarding surplus funds –
  1. Mark Bidwell made a motion that the Trip Committee provides the Board with a threshold amount and the policy for disbursing any refunds.  2nd by John Tuttle.  Approved; Peggy Hotaling opposed.
  2. Steve Knowles made a motion to accept the Trip Committee document submitted to the BOD for review; 2nd by Mark Bidwell, all in favor.
  • Purchase of a laptop and printer as recommended by website committee - Both have been purchased at a cost of $1,033; Dave Devendorf is setting up the computer for Bob Wiley.
  • Text for newspaper notice – Dawn Penniman presented verbiage to be submitted to the Syracuse Post Standard.
  • No other unfinished business.

6.  New Business

  • Guest speakers for general meeting – Jack will ask general membership for a volunteer.
  • Road Rally – To be held Watertree clubhouse, Kirkville Rd.  Jan Carr and Jack Lancette are chairing event.
  • September Boomer mailing – This will be the final printed Schussboomer issue and will be sent to the entire membership.
  • No other new business.

7. Meeting location next month, Dewitt Library September 4, 2012 at 7:00pm

Adjourned: Motion by John Baker, 2nd Lee Wakefield, all in favor

Respectfully submitted,

Peggy Hotaling for Carol Knowles

September 2012 Board Meeting Minutes
last updated: 2012-09-12 18:34:06

Located at
Dewitt Library, Shoppingtown, Dewitt

Tuesday, September 4, 2012


Attendance:   Jack Lancette, Steve Knowles, Pat Toll, John Tuttle, Mark Bidwell,  Peggy Hotaling, Dawn Penniman, Lee Wakefield, Dick Walters, Carol Knowles, Joann Butler, Larry Knoble, Chris Kraus, Leo Naylor,
Neville Sachs

Excused:   Diane Clark, John Baker

Guest: Bob Wiley

Order of Business:

1. Determine Quorum:  We do have a quorum.  Official formal meeting

2. Approval of last month’s minutes: motion by Carol Knowles to approve, 2nd by  John Tuttle, all in favor

3. Receiving communications:  no time sensitive materials

4.  Committee Reports:

  1. Finance Report - reported by John Tuttle.  Read and filed by the board.  Pay pal fees were discussed to be about $500 or $600 a year.  The fuel contract for the lodge for the next year has been signed.
  2. Membership report – submitted by Bob Wiley approximately 684 members.  Dave has new computer and is working on interfacing it with the printer.
  3. Lodge Report - reported by Al Smith and Lee Wakefield.  Work weekend is Oct. 20th weekend.                
  4. Trip committee- reported by Leo Naylor.  Tremblant trip is going to be presented to the general membership at the next meeting. It has been published on the internet through
    the Happenings.  Discussion of Hot deals section of the website adding special deals from other ski clubs                                                                                                                                                         
  5. Marketing committee- reported by Chris Kraus.  The club is looking for volunteers to work at the booth for the Ski Sale Sept. 14 to 16th.  Chris will be asking for volunteers at the Sept. general meeting  There was a discussion of ways to get members to attend a monthly general meeting and have them return for subsequent meetings (i.e. repeat visitors; perhaps the ‘bring a friend’ idea).   BOD had a discussion of various ways to improve the meeting.

              Listed below are some ideas that we mentioned:

  • Appetizers served at 7:00?? Waitress for room??
  • Raffle items that are donated throughout the year??
  • Speakers??
  • Survey members to get some new ideas??
  • Ambassadors at the meetings to greet and support new members??

5. Unfinished business

  • OSC Logo contest entries – presented by Larry Knoble and Jack Lancette.  Still getting submissions and on going contest.  Discussion of whether or not to get feedback from the members at the next general meeting on the current submissions.  Rebuilding the logo committee was discussed. It was decided to ask members at the general meeting if they are interested in being on the committee.
  • Garnett Hill –we have a contract and sent the deposit for the winter trip
  • Trip committee refund policy.  Inconsistent refund policy on website vs. contracts for individual trips.  Should we clarify it by saying the deposit  may not be refundable.  Recommended that the inconsistent refund policy be discussed by the trip committee and a future presentation be made to the board.
  • Any other unfinished business?  Board had a discussion of website wording for groups using the lodge as well as ways to let groups of 24 or less know that they can use the lodge if they are members. 

6.  New Business

  • Volunteers at the Ski Sale Table.  We will ask members at the general meeting to volunteer.
  • Sept. Boomer mailing.  All taken care of today.
  • General meeting - Jack Lancette notified the ski resorts about our general meetings
  • Discussed that members need to register as a member as well as a member of the website. Only 300 members are on the website of the 684 members in the club
  • Adopt a Highway will be on Oct. 13th
  • What are we doing with advertising on the website? asked Marian Jerose.  Discussion started by Bob Wiley.  Marketing committee should meet and make some decision about advertising costs as soon as possible.
  • Cross country skiing needs a volunteer leader and committee to schedule events and trips
  • No other new business.

7. Meeting location next month, Dewitt Library October 2 , 2012 at 7:00pm

Adjourned:  Motion by  John Tuttle, 2nd Jack Lancette, all in favor

Respectfully submitted,

Carol Knowles



 

October 2012 Board Meeting Minutes
last updated: 2012-10-11 09:42:22

Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, October 2, 2012

Attendance:   Jack Lancette, John Tuttle, Mark Bidwell,  Peggy Hotaling, Dawn Penniman, Lee Wakefield, Carol Knowles, Joann Butler, Larry Knoble, Chris Kraus, Leo Naylor, Neville Sachs, Diane Clark

Excused:   John Baker, Steve Knowles, Pat Toll

Absent: Dick Walters

Guest: Ken Robbins

Order of Business:

1. Determine Quorum:  We do have a quorum. Official formal meeting

2. Approval of last month’s minutes: motion by John Tuttle to approve, 2nd by Lee Wakefield , all in favor

3. Receiving communications:  nothing at this time to share

4.  Committee Reports:

  1. Finance Report - reported by John Tuttle.  Balancing at the end of each previous month
  2. Membership report – submitted by Bob Wiley approximately 736 members (300 members need to renew by October 15th)
  3. Lodge Report - reported by Ken Robbins
  • Researching heating systems for the lodge
  • Wireless broadband is being installed in October at a cost of $19.99 per   month for a year that is funded by a donation to the club for the lodge
  • Work weekend projects were discussed
  • Occupancy was down in September as there were no bookings

        4.  Trip committee- reported by Leo Naylor - Committee is meeting in 2 weeks to work on there fund wording in the document

         5. Marketing committee- reported by Chris Kraus

  • Presented the minutes of their meeting to the board
  • Discussion of the minutes followed
  • The board has requested that they make  a presentation to the board with an action plan, cost, etc…
  • Discussion for change in location from Barbagallo’s to Sharkey’s Sports Bar in Liverpool.  Motion to change location General meeting from Barbagallo’s to Sharkey’s Sports Bar as soon as possible by Mark Bidwell, 2nd by John Tuttle, Vote on motion all in favor

 5.Unfinished business

  1.  OSC Logo contest entries –
  • Discussion of the Logo
  • Develop a concept and then have a contest for that concept
  • Marketing Committee will decide whether or not to organize a sub -committee to have the logo changed

        2.  No membership computer with Bob Wiley yet.  Dave Devendorf needs to connect with Bob Wiley and website committee for training in October

        3.  Website update work meeting set for training on October 11th.  Need to make changes and have the info become more current

        4.  Any other unfinished business?

Is anyone organizing hiking? Have sign up sheets at the next meeting for volunteers at the door when people arrive. Hosts will encourage everyone to look at the possible ways that they can volunteer.

6.  New Business

  1. Guest speaker at general meeting?

We have a speaker(Laurel Sterling) whom was invited by John Baker come from NatureTime to discuss nutrition, etc… related to skiing for the next general meeting

At the general meeting have the membership sign up with ideas/ suggestions for general meeting speakers.

2.  Marketing committee recommendations-previously discussed

3.  Any other new business.

Discussion of Steve Knowles’ e-mail to Jack Lancette

Charitable donations at the general meeting: No more than one organization will be mentioned briefly per meeting to be decided by the Community Outreach Committee. Member can make suggestions to the Community Outreach Committee.

7. Meeting location next month, To Be Determined: November  6 , 2012 at 7:00pm

Adjourned: Motion by  Mark Bidwell , 2nd John Tuttle, all in favor

Respectfully submitted,

Carol Knowles

November 2012 Board Meeting Minutes
last updated: 2012-11-26 08:14:04

Located at Sharkey’s Sports Lounge, Liverpool

Tuesday, November 6, 2012

 Attendance:   Jack Lancette, Pat Toll, John Tuttle, Mark Bidwell,  Peggy Hotaling, Dawn Penniman, Lee Wakefield, Dick Walters, Carol Knowles, Joann Butler, Larry Knoble, Chris Kraus, Leo Naylor, John Baker

Excused:   Steve Knowles, Diane Clark, Neville Sachs

Guest: Ken Robbins

Order of Business:

1. Determine Quorum:  We do have a quorum. Official formal meeting

2. Approval of last month’s minutes: motion by to approve Joann Butler, 2nd by Peggy Hotaling, all in favor

3. Receiving communications:  no time sensitive materials

4.  Committee Reports:

  1. Finance Report - reported by John Tuttle  Ahead on revenues with less expenses, pay pal is a month behind our record keeping.  Discussion of items in report

 2.  Membership report – submitted by Carol Knowles approximately  641 members.  Discussion of membership committee concerns and issues

3.  Lodge Report - reported by weekend repairs went well, internet is up and working, occupancy is down from last year, reduced the numbers of beds to be in compliance with Vermont regulations.  

We are researching a new heating system; current heating system is inefficient with limited airflow to some registers.  

Water was tested and passed all tests completed.  

No damage from hurricane Sandy

4.  Trip committee- reported by Leo Naylor.  

Tremblant trip is not filled, need to hold rooms by Dec. 10th with initial deposits.  

Mark Bidwell is looking at the trip agreements with committee and assisting with changes that are needed.  

Updated the document of trip committee organization, responsibilities and procedures by changing the Financial Report section of the document.  Motion to approve the changes to the financial section of the document by Mark Bidwell, 2nd by Alan Smith, all in favor.

 5.  Marketing committee- reported by Chris Kraus

Sharkey’s is going to advertise our group, provide a waitress.  First meeting is set for Dec.11, 2012 at Sharkey’s.  Volunteer table, membership table, trip table, ski resort tables.  Food and cash bar in the room

Discussion how the meeting will be organized and info presented.  Speakers discussed    

 One sheet broad overview of our club to give to organizations, clubs, etc.. by e-mail was presented to the board and discussed by the board

5.  Unfinished business

a.  Website updates:  Made some changes to website, calendar was activated, added a new tab called about us, updating hot deals for members

b.  Any other unfinished business?

Discussion of club data and info from the past.  Ask John Sonne about committee to archive data???  What should members do with data that they have??

6.  New Business

    a. Guest speaker at general meeting.  Ask Rick Bunnell to do a short clinic presentation at the next meeting on ski waxing?                   

    b. Any other new business?

Send a sympathy card to Covewood Lodge, Get well card to John Sonne

Change in Shussboomer! What do you think discussion by the board

Board meeting needs to be changed from January 1st to January 3rd

7. Meeting location next month, DeWitt Library, December 4, 2012 at 7:00pm

December 2012 Board Meeting Minutes
last updated: 2012-12-16 12:15:56

OSC Board Meeting Minutes

Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, December 4, 2012

 

Attendance:   Jack Lancette, Steve Knowles, Mark Bidwell,  Peggy Hotaling, Lee Wakefield, Carol Knowles, Joann Butler, Chris Kraus, Leo Naylor, Diane Clark, John Baker, Alan Smith, Larry Knoble, Dick Walters

Excused:   Dawn Penniman, Pat Toll, John Tuttle, Neville Sachs

 

Order of Business:

  1. 1.     Determine Quorum:  We do have a quorum. Official formal meeting
  2. Approval of last month’s minutes: motion by John Baker to approve, 2nd by Joann Butler, all in favor
  3. Receiving communications:  no time sensitive materials

4.  Committee Reports:

  1. Finance Report - reported by John Tuttle at a later date
  2. Membership report– submitted by Carol Knowles approximately 583 members, reports were presented on location of members, taxes paid, and number of members, discussion followed
    1. Lodge Report - reported by Diane and Jack

Mostly full for Christmas and New Year’s

No issues or concerns at this time

  1. Trip committee- reported by Leo Naylor

Tremblant trip is going to be presented to the general membership at the next meeting.  It is almost full. Cut off is the next meeting.

  1. Marketing committee- reported by Chris Kraus

Move to Sharkey’s starting on Tuesday, Dec. 11

Some Board members will stay upstairs to greet members

Sharkey’s will start advertising starting in January

Discussion Advertising on the website- discussion followed

We won’t charge the mountains to advertise

Business card size ad in website – $100 for the year

Vender under hot deals on separate page with link to company – at current market price

Motion by Mark Bidwell, 2nd by  Joanne Butler, all in favor

 

5.Unfinished business

  1.  Website – up to date work. Recommendations?

Difficulty keeping current with information

Happenings is sent by Deb Yerdon

Discussion of how to solicit hot deals for the members (statement on Happenings to be added by Website committee with a contact e-mail)

  1. General meeting at Sharkey’s door prizes?

Free night at the lodge, 50-50 funds will be used to purchase more door prizes for the next month, solicit some door prizes from venders

Motion by Carol Knowles to use the 50-50 profit funds to buy the door prizes for the next month or social event prizes as needed, 2nd by Peggy Hotaling, all in favor

  1. Any other unfinished business? None

6.  New Business

  1. Guest speaker at general meeting- well received by group and will look at other speakers
  2. No other new business? Discussion of these ideas
    1. Committees communicate more with each other about needs and progress of committees
    2. Make sure members have a way to communicate their ideas- positive and negative; ways to talk to board members about their concerns

a. Questions for the Board meeting- Box at the general meeting for club members to put their ideas, concerns, or suggestions

b. Comment corner on the website

 

7. Meeting location next month, Dewitt Library – Thurs. January 3, 2012 at 7:00pm

Adjourned: Motion by Peggy Hotaling, 2ndby Leo Naylor, all in favor

 

Respectfully submitted,

Carol Knowles

January 2013 Board Meeting Minutes
last updated: 2013-01-15 11:34:31

OSC Board Meeting Minutes

Located at Dewitt Library, Shoppingtown, Dewitt

Thursday, January 3, 2012  

Attendance:   Jack Lancette, Steve Knowles, Mark Bidwell,  Peggy Hotaling, Lee Wakefield, Carol Knowles, Joann Butler, Chris Kraus, Leo Naylor, Diane Clark, , Alan Smith, Larry Knoble, Dick Walters, Dawn Penniman, Pat Toll, John Tuttle

Excused:   Neville Sachs, John Baker

Guests: Ken Robbins, John Sonne

Order of Business:

1. Determine Quorum:  We do have a quorum. Official formal meeting

2. Approval of last month’s minutes: motion by Joann Butler to approve, 2nd by Lee Wakefield , all in favor

3. Receiving communications:  no time sensitive materials

John Sonne addressed the board with this list of topics.

John have asked to speak to the board on two topics: 1. marketing the Lodge and 2. medium and long term planning.

"The Lodge is a very valuable asset to the club.  It gives us a significant incentive for OSC membership but it is also a big responsibility. It is very well maintained and grows in user friendliness each year. We handle about $37,000 to $44,000 a year through the lodge. With the exception of one year where the books showed a net gain of $1500, there has been up to $10,000 loss (last year). The year we did not lose money was after there was a strong marketing campaign. There Lodge is both an asset and a liability. Even though the Lodge expenses represent 36% of Club income,  we treat it as some a benign part of the club.

We spend more time debating spending $50 and $100 items and then ignore the much larger monetary drains of the Lodge. John Tuttle has kept excellent records on the Lodge utilization. The spread sheets he generates show that the bed utilization rate does vary due to season and  the weather. There was a strategic plan in 2010 to increase the utilization rate. The efforts, such as allowing groups and having host sponsored weekends, early in this effort did produce results but I’m not sure this effort has been sustained. 

I applaud the introduction of a free night at the Lodge as a door prize at the monthly meetings.

I applaud the fee night to new members but … do we actually bother to chart if these free nights are actually used? Are they of any value? Maybe there is a more effective method.

I think that there are ways to better control and anticipate the changes that will develop to maximize the value of the Lodge.

I would like to suggest that we invest more effort in the marketing side with having a group of Board members or others to concentrate on aggressively monitoring the Lodge utilization and doing active marketing. I don't have time to list all the potentials but brainstorming with interested people will produce lots of valuable ideas.

I want the club to be very successful and grow and meet the needs of present of future members. I am concerned, however, that this will be haphazard and inefficient without some organized figuring out how the club should grow and to determine what the priorities should be. 

Look around you, the Board and the pool of people for new Board members are aging. We really haven’t  done leadership development so that we have people to who are committed and can help the President.

That is one part of the Plan. And the other part is to have an on-going committee to do medium and long range planning. This wouldn’t be a one meeting and done but a continuum of what was started  in  2009-2010. I would envision this meeting  at least annually to follow the plans and and make adjustments as needed.  If you don’t know where you want to go, how are you going to get there? Are you going to be passive and react to or is it better to assess priorities and be proactive.  We have a 5 year Capital from 1/17/2010 (3 years ago) spending plan but ….. has anything been done to follow through with this? Does anyone know what the value of the Vanguard Fund in May of 2010 - $42,493  what was it May of 2012?  - $51,323 ( $54,600 12/31/12).  Are we just accumulating money or can this be better utilized?  I don’t know the answer but some long range planning sure could answer that. 

Another planning topic  that could be looked at is the cycling component of our activities.  With at least 50% of our local participation is with cycling, should we pend time in developing and enhancing that activity. Could we promote that as a way of growing the club for those that are interested cyclists but not in the category of hard core OCC people.  Many of the things we enjoy in the Club such as the interactive website and financial strategy are due to the 2010 Strategic Planning but some of that developed strategy has fallen by the way side but I would love to see this planning group re instituted.  I am enthusiastic with  dozens of ideas that I have that can benefit the club but …. for such a committee it takes participation  and buying into this . If there is no interest then any plan will fall flat. 

I think it is our responsibility and obligation to give direction to the future Boards."

John Sonne     3 January 2013

 

Discussion followed by the board. Board needs a committee list. Who is on the long range planning committee? Do we have action plans?

First vice president and second vice president will over see the committees. Possibly a strategic planning committee should meet in the fall and then financial committee should meet in the spring. 

Discussion of ways to get more members involved in the club organization by being on committees.

Marketing committee and long term planning committee will be developed with Jack Lancette. We need to define the committees. 

Have committee chairperson submit to Jack and the board about the monthly meetings, programs, etc…. each month so the board has info. about it committee each month. 

Discussion of how to focus the board to be more productive.

4.  Committee Reports:

  1. Finance Report - reported by John Tuttle.  Reports sent to the board, no advertising revenue, ski tickets expense is high, lodge usage is down
  2. Membership report – submitted by Carol Knowles approximately 600 members
  3. Lodge Report - reported by Diane and Ken  Usage is down. The lodge is in great shape. We are waiting for a report on heating system repairs vs. new heating system from Neville Sachs. He is working on lodge heating system at this time. Ken feels we need to work on lodge marketing to get more people using the lodge.
  4. Trip committee - reported by Leo Naylor  Winter and spring trips are filled at this time and all set.
  5. Marketing committee - reported by Chris Kraus  They will be meeting again soon
  6. Website report - Peggy Hotaling  The winter activities in the Hot Deals section of the website have been updated; bike shops still need to be approached for current offers.  Looking for current info so that site can be updated regularly. Will approach Igroops support to inquire about design and further information on advertising.  A blog featuring the December General Meeting was posted asking for feedback from members.  Comments can be made to a Board member or in comment area of the blog.

5.Unfinished business

  1.  General meeting- Sharkey’s  Jack is looking at what to serve for refreshments. Door prizes for the next meeting are purchased.
  2. Onondaga Cup Race- Mark Bidwell will be coordinating the racer
  3. Any other unfinished business? 

a.   Nominating committee approvals-Joanne Butler, Kay Kotwas, and Marian LaPierre, Marilyn McCabe, Garre Krayenhof.  Motion to make this committee is Mark Bidwell, 2nd by JohnTuttle, all in favor.  Positions to be filled: 1st VP, Treasure, Corres. Secretary, 6 board member positions to be filled for next year.

b.  Volunteer recognition and appreciation was discussed.

6.  New Business

  1. Guest speaker at general meeting - well received by group and will look at other speakers
  2. Advertising rates revisited?

Rates were provided from past advertising

Motion that we change price from $100 to $150 for the year based on the past rates for thebusiness card size, motion by Mark Bidwell, 2nd by John Tuttle, all in favor

Peggy will provide Board members with an updated ‘OSC-info sheet order form’ used in procurring ads for the Boomer to reflect website pricing.  A list of current commercial advertisers listed on the site will also be sent to the Board.

3.  Any other new business

7. Meeting location next month, Dewitt Library, January 29th, 2013 at 7:00pm

                                                                Tenatively -March 7th, 2013 at 7:00

Adjourned: Motion by Lee Wakefield , 2nd by Alan Smith, all in favor

Respectfully submitted,

Carol Knowles

February 2013 Board Meeting Minutes
last updated: 2013-02-21 07:52:14

OSC Board Meeting Minutes

Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday January 29, 2013

 

Attendance:  Jack Lancette, Steve Knowles, Mark Bidwell,  Peggy Hotaling, Lee Wakefield, Carol Knowles, Joann Butler,  Diane Clark, Larry Knoble, Dawn Penniman, Neville Sachs, John Baker

Excused:   Chris Kraus, Leo Naylor, Allen Smith, Pat Toll, John Tuttle, Dick Walters,

Guests: Ken Robbins, Dave Clark

Order of Business:

1.  Determine Quorum:  We do have a quorum. Official formal meeting

2.  Approval of last month’s minutes: motion by John Baker approve, 2nd by Steve Knowles , all in favor

3.  Receiving communications:  no time sensitive materials

4.  Committee Reports:

a.  Finance Report – not reported at this time by John Tuttle.  Not end of the month yet.

b.  Membership report– submitted by Carol Knowles approximately 653 members

c.  Lodge Report - reported by Ken Robbins.  Neville Sachs gave a report to the lodge committee. Lodge committee reviewed his report.  Board heard some of the highlights from Neville.

5.Unfinished business

a.  Trip Agreement language changes were read by the board and discussed to table the agreement until the board can review the document more and approve it at the next meeting by Mark Bidwell and 2nd  by Dawn Penniman, all in favor

b.  Committee list and who is on committees was reviewed by the board and changes were made by the board members. Document will be reviewed next month for updates and changes

c.  Any other unfinished business?

6.  New Business

a.  Budget approval as recommended by the Finance committee was tabled until next month Peggy Hotaling, 2nd by Diane Clark, all in favor except Steve Knowles.  Board members requested  income data and expense in detail to reviewed before the next board meeting.

b.  Lodge rate increase was recommended by the Finance committee to increase the rate to $58 for two people in a room

Dave Clark presented his analysis of the lodge income:

1.Not clear that all lift ticket profit should be credited to lodge

  • Would we sell lift tickets if lodge didn’t operate?
  • Sale of NYS tickets alone is not a money maker
  • The  lift ticket sales – 3 year average $1260

2.  Some memberships are for lodge and/or lift ticket only. So far in the 2012-13 year I can identify 73 such individuals ($20 X 73 = %1,460), more if some are new members ($25)

We give away 50 to 60 used free nights at a new member lure (average 3 yr) $1127 cost a year (over 3 yr. 705 members at $22 = $14,213)

3.  Capital investments and/or improvements should not be co-mingled with expenses

4.  Assuming that all ticket revenue is credited to the lodge income, and adding items 2,3, and 4 above to calculations (average 3 years) lodge income is $18,060; lodge expenses is $19,047 = LODGE lost $987 over the last 3 years

5.  In over 50 years of operation the lodge has not been profitable (ski sale used to support the lodge)

6.  Have the marketing people looked at the effect of a 20% + increase in rate would do to lodge use, and the club membership of the people who belong to OSC only for lodge use??

Board voted on raising the rate at the lodge, Mark Bidwell motioned to leave the lodge at the same rate, 2nd by Neville Sachs, all in favor

c.  Any other unfinished business?

Discussion of dues increase for next year was started. Board discussed history of dues increases.

7. Meeting location next month, Dewitt Library, Thursday, March 7, 2013 at 7:00                                                  Adjourned: Motion by Joan Butler, 2nd by Mark Bidwell, all in favor

Respectfully submitted,

Carol Knowles

March 2013 Board Meeting Minutes
last updated: 2013-03-11 08:33:30


OSC Board Meeting Minutes

 Located at Dewitt Library, Shoppingtown, Dewitt

 Thursday, March 7, 2013

Attendance:   Jack Lancette, Steve Knowles, Mark Bidwell,  Peggy Hotaling, Lee Wakefield, Carol Knowles, Joann Butler,  Diane Clark, Dawn Penniman, Neville Sachs, John Baker

Chris Kraus, Leo Naylor, Allen Smith, John Tuttle, Dick Walters

Excused:  Larry Knoble, Pat Toll

Guests: Garre Krayenhof

Order of Business:

1.  Determine Quorum:  We do have a quorum. Official formal meeting

2.  Approval of last month’s minutes: motion by Joan  Butler approve, 2nd by Steve Knowles, all in favor

3.  Receiving communications:  no mail has been picked up at the box

4.  Committee Reports:

a.  Finance Report – by John Tuttle  Income $17, 037  this year; The lodge continues to run at a loss, and trips are starting to be paid off. We have more than 2 times a yearly expense in reserve.  John met with Henry Wakefield for 3 hours to assist with transitions to a new treasure.

b.  Membership report – submitted by Carol Knowles approximately 608 members.  Membership refunds -according to by-laws any potion of membership fees will not be refunded according to article 2 section 4

c.  Lodge Report - reported by Jack Lancette.  Capital improvement plan was submitted to John Tuttle that reported $2,500 to $4,000 expenses a year for 3 to 5 years. Jack estimated that the figure is $17,000 for heating, roof, insulation, painting, and interior repairs, etc….

5.  Unfinished business

a.  Trip Agreement language changes were read by the board and they reviewed the document. Motion to approve it by  John Tuttle and 2nd by Neville Sachs, all in favor

b.   Budget discussed by John Tuttle and the Finance committee

  1. John Tuttle reported that finance committee is looking at the numbers. We need to look at the attendance at the lodge as stated in the report 2009. In 2009, the lodge broke even but has taken a loss ever since then. The Board looked at the financial strategy stated on October 20, 2009.  John feels that we need to take care of our investment (lodge)and do capital projects.  The lodge committee and other members are committed to maintaining the lodge on a volunteer basis but the materials need to covered by the Club.
  2. Board reviewed the income and expenses for the club and lodge over the last 3 years by reading and discussing documents provided by John Tuttle.
  3. John Tuttle explained expenses to the board. John stated that the budget is balanced for the general operations of the club based on the recommendations from the Financial Committee. He feels we have enough money for capital improvements to the lodge using the reserves. John stated that his budget was created with an increase in revenue through an increase in lodge rates.
  4. Motion to approve the budget submitted by finance committee by Mark Bidwell, 2nd by Peggy Hotaling, all in favor

c.  The board discussed a marketing committee for the lodge that was just tentatively formed in January. The committee was created with members: Lee Wakefield, John Sonne, and Larry Noble.

d.  Lodge rate increase as recommended by the Finance committee

  1. The motion was to raise the room cost from $24 to $29 per person by John Tuttle, 2nd John Baker. No board vote
  2. Mark Bidwell recommended to table to room increase until the lodge marketing committee and the lodge committee meet and create a way to increase the attendance of members to the lodge.  2nd by Alan Smith, all in favor 

e.  Committee list and who is on committees was reviewed by the board and changes were made by Jack and the board members. The document was reviewed again and discussed but not finalized with the board. 

6.  New Business

  1. Adopt-A-Highway in Tully will be on May 4th
  2. Guest Speaker at the next general meeting will be Jessica Bottoms from the American Diabetes Association and the Tour de Cure
  3. Any other new business? None

7. Meeting location next month, Dewitt Library, Tuesday, April 2, 2013 at 7:00

Adjourned: Motion by Mark Bidwell, 2nd by Diane Clark, all in favor

Respectfully submitted,

Carol Knowles

 

April 2013 Board Meeting Minutes
last updated: 2013-04-07 07:24:32

OSC Board Meeting Minutes

Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, April 2, 2013

Attendance:   Jack Lancette, John Baker, Joann Butler, Diane Clark, Peggy Hotaling, Larry Knoble, Chris Kraus, Leo Naylor, Dawn Penniman, Neville Sachs, Pat Toll, Lee Wakefield, Dick Walters

Excused:  Mark Bidwell, Carol Knowles, Steve Knowles, Ken Robbins, Allan Smith, John Tuttle

Guest:  Jan Carr, Henry Wakefield

Order of Business:

1.  Determine Quorum:  We have a quorum. Official formal meeting.

2.  Approval of March minutes: John Baker made motion to approve, 2nd by Lee Wakefield, all in favor

3. Receiving communications: ballots given to Joann Butler to include in count at next Tuesday’s election

4. Committee Reports:

a.  Finance Report: no report; John Tuttle excused

b.  Membership Report: No report at meeting; Bob Wiley later sent a report to Jack Lancette that there are 620 current members

c.  Lodge Report:  216 people in Lodge for March.  Report from Lodge committee meeting – Lodge work weekend will be May 4th. It was noted by Neville Sachs that this is the same weekend as Adopt-a-Highway and that these conflicts try to be eliminated in the future.  Committee will prioritize what needs to be done at the Lodge – leveling of building, heating, insulation, repairing ducts, securing floor under kitchen have priority.  Decision will be made on timing of these repairs.

5. Unfinished Business

a.  First meeting for Lodge Marketing Committee – Jack stressed importance of committee.  Larry Knoble, who will chair this committee, discussed some ideas to increase usage and will seek additional members for the committee.  A meeting time will then be set.

b. Lodge rate increase as recommended by the Finance Committee.  It was reiterated that the Board needs to keep the recommendation from the Finance Committee in mind for the near future.  Before any increase in rates is considered again, the Lodge Marketing committee will meet and make recommendations and implement ideas to increase Lodge usage as well as potential repairs being made to the Lodge discussed earlier.

c.  Review and condense committee list

  1. Jack Lancette gave all Board members a copy of the committee list that was recently updated.  He noted changes he made and asked if the H20 and IT committees should be dissolved.
  2. John Baker made a motion to dissolve H20 committee; 2nd by Neville Sachs, all in favor; water testing will now be the responsibility of Lodge Committee.
  3. Dawn Penniman made a motion to rename Website committee to the Website/IT committee and dissolve IT committee as a stand-alone committee, 2nd by John Baker; all in favor.
  4. Chairs need to be assigned to all committees; Jack offered to work on this.
  5. Question was asked if we should have historical committee to store records for the club?  These should be scanned and saved on club computer.  Neville Sachs will talk to Mike McCabe (current historian) and John Sonne for input on this.

d.  Election preparation, anything needed?  Nominating committee is all set for the election at the next general meeting.

e.   No other unfinished business

6. New Business

a.   Reimbursement to Peggy Hotaling for a trip seminar in Snowmass.  Peggy will be attending a symposium for ski clubs in Snowmass to meet various ski resorts and vendors.  Information will be reported to the Trip Committee on return.  Cost of the trip is $520.  John Baker made motion to reimburse her $300 for the cost of attending; 2nd Diane Clark, all in favor.

b. Getting a cycling team together for the Tour de Cure.  Should a team be formed?  No liability will be incurred by the club.  Discussion followed; Diane Clark made motion to form an OSC team; 2nd by Neville Sachs, all in favor.  Information on how to sign up for the team will be available at the next General Meeting.

c.  Replacements for vacancies on the Hospitality and Nominating Committees.  It was noted that it’s preferable to have four people on the Hospitality Committee in case someone is away.

d.  There was a discussion about cycling shirts for members.  Dick Walters is speaking with a vendor on this.  Orders will be taken from anyone interested in purchasing a shirt.

e.  No other new business          

7. Meeting location next month, Dewitt Library, May 7, 2013 at 7:00pm

Adjourned: Motion to adjourn by John Baker, 2nd by Diane Clark, all in favor

Respectfully submitted,

Peggy Hotaling (for Carol Knowles)

____________________________________________________________________________

Committees List and Committee Members

Finance Committee:  Chaired by the current Treasurer and:

John Tuttle, John Sonne, Jack Lancette, Steve Knowles and Dawn Penniman

Trip Committee:

Leo Naylor (chair), Christa Foster, Diane Clark, Karen Whedon and Peggy Hotaling

Marketing Committee:

Chris Kraus (chair), Bob Wiley, Donna Willis, Jack Lancette, Mark Bidwell,  Marian Jerose 

Lodge Committee:

Ken Robbins, Diane and Dave Clark, Allan Smith, Lee and Henry Wakefield, Debbie Kimberly, Dianne Emmick, Lou Wassel and John Tuttle

Website & IT Committee:

Jack Lancette, Steve Knowles, Peggy Hotaling

Nominating Committee:

Marian LaPierre and Garre Krayenhof

Social Committee:

Norm Pyzynski, Mary Clay, Dianne Emmick, Janice Farrelly

Membership:

Bob Wiley, Carol Knowles and Dave Devendorf 

Hospitality Committee:

Open

Long Range Planning Committee:

John Sonne, Steve Knowles, Jack Lancette

Lodge Marketing Committee

Larry Knoble (chair), John Sonne, Lee Wakefield , Peggy Hotaling (website committee rep)

May 2013 Board Meeting Minutes
last updated: 2013-05-14 07:23:05

OSC Board Meeting Minutes

Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, May 7, 2013

Attendance:   Jack Lancette, Henry Wakefield, Marian LaPierre, Gail DePalma, Leo Naylor, Steve Knowles, Dawn Penniman, Jan Carr, Linda Vanderhoof, Peggy Hotaling, Larry Noble, Dick Cisar, Dick Walters, Lee Wakefield

Excused: Carol Knowles, Neville Sachs, Chris Kraus,

Absent:  John Baker

Guest: Ken Robbins, John Tuttle

Order of Business:

1.  Determine Quorum:  We do have a quorum.

2.  Approval of last months minutes:  motion to approve Dick Walters, 2nd  Peggy Hotaling – all in Favor

3.  Receiving communications: nothing in post box

4.  Committee Reports:

a.  Finance Report by John Tuttle/ Henry Wakefield

John report’s mismatch in Quicken report. John said there is a surplus in both reports. Lodge is on the plus side with 706 bed nights, ski tickets were in the positive this year. Lodge that is usually in the red several thousand dollars is now much better off with only one thousand in the red. Lodge needs to sustain $20,000 yearly to break even; were not there yet but very close it.

b.  Membership report, Bob Wiley by email. 631 members … much higher than projected. Subscription in the Happenings is 435

c.  Lodge Report, Ken Robbins

Work weekend was very successfully. New UV bulb and UV system pre-filter. Water sample completed – passed state E-Coli test. Contractor Steve Werner to provide estimate for insulation (Dave Clark went to the local building suppliers looking for recommendation for quality contractors).

Richard Eaton the caretaker of the lodge is ill and a replacement for a lodge care taker is needed.

John Tuttle reported: The year is finished with an increase to 707 room nights rented, which is almost exactly the 4 year average (706) and the budget estimate (705) for the coming year.

d.  Marketing Committee report/ Chris Kraus - Chris is absent tonight, but would like to sell business card size space and a link to their business web site. Jack said that the goal is to cover website expenses.

e.  Trip Committee / Leo Naylor, Peggy Hotaling - Large group meeting at trip meetings, Eastern trip is planned for Jay Peak, and Western trip is still in planning stage looking at Whitefish, Taos, Whistler. Grandparents/ children bus day-trip is in the planning stage Leo would drive the bus at no additional expense. White water rafting trip by Steve Knowles is in the planning for June, July and possible August at the Black River, Hudson River and possible Salmon River. Gail DePalma suggested a Myrtle Beach golf trip Oct 26 – 30, 2013.

5.  Unfinished Business

a.  Vacancies on the Hospitality and Nominating committees.

Carol Adamec and Neville Sachs have volunteered to do Hospitality, Jan Carr and Dawn Penniman will be backup.

Nominating Committee – Marian LaPierre will continue with absentee ballots, Leo Naylor and Gail DePalma will join the existing nominating Committee of Garre Krayenhof . They  will ask Mike McCabe to join the NC.

b. Any other unfinished business?

Logo contest is dead, was tabled indefinitely

6.  New Business                                                                                         

a.  Motion to have committee chairs submit a monthly report to be filed with the monthly board meeting minutes.  John Sonne asked Neville to have the chairperson to present a summary to the board on a monthly basis. Gail DePalma motioned that all committee chairpersons provide a summary report every month, Steve Knowles 2nd; all in favor.

b.  Ways to increase additional income for club.

Remember Onondaga Ski Club in your Will ….verbiage to be determined. Post on all membership literature – Web, Boomer, membership cards, etc  Advertise space on the back side of the membership card              

c.  Replacement for Dianne Emmick. Someone to sell club clothing.  Peggy Hotaling is interested and will speak to Diane Emmick about amount  of work involved

d.  Assignments for new Board members. Chair committees?  Committee List / committee members was created and finalized by Jack Lancette

e.  Any other new business?

  1. History committee met on  April 29, 2013 and devised a plan and storage method for club history. This includes lodge history and contracts, tax data and room details, etc.  Possibly get a safety deposit box for original documents.  Mike McCabe has the club’s legal document in a fireproof safe and his family knows where it is located.
  2. Dick Walter’s present a new shirt design for the club, 26 people have pre-ordered. Cost is $17 each. Should the club make a profit? Also seeking the club to front the order of $530.  Motion to front the money by Larry Noble and 2nd by Gail DePalma; discussion… lead time is short; all in favor.          

Meeting location next month?

Dewitt Library in Buffalo room;  June 4  , 2013 at 7:00pm

Motion to Adjourn Gail DePalma  2nd Lee Wakefield, all in favor

Respectfully submitted,

Steve Knowles

________________________________________________________________________________

Committee List and Committee Members           updated 5/7/13

Finance Committee:  Chaired by the current Treasurer

Henry Wakefield, John Tuttle, John Sonne, Jack Lancette, Steve Knowles and Dawn Penniman 

Trip Committee:

Leo Naylor (chair), Diane Clark, Gail DePalma, Peggy Hotaling, Steve Knowles, Dick Walters, Karen Whedon, Marilyn Woyciesjes, Christa Foster,  Jack Lancette, Chris Lancette, Scott Launt

Marketing Committee:

Chris Kraus (chair), Bob Wiley, Donna Willis, Jack Lancette, Mark Bidwell, Marian Jerose

Lodge Committee:

Ken Robbins (Chair), Diane and Dave Clark, Allan Smith, Lee and Henry Wakefield, Debbie Kimberly, Dianne Emmick, Lou Wassel and John Tuttle

Website & IT Committee:

Jack Lancette, Steve Knowles, Peggy Hotaling (chair)

Nominating Committee:

Marian LaPierre and Garre Krayenhof , Gail DePalma,  Leo Naylor

Social Committee:

Jan Carr (chair), Norm Pyzynski, Mary Clay, Dianne Emmick, Janice Farrelly

Membership:

Bob Wiley, Carol Knowles (chair) and Dave Devendorf

Hospitality Committee:  

Carol Adamec and Neville Sachs, Jan Carr, Dawn Penniman

Long Range Planning Committee:

John Sonne (chair), Steve Knowles, Jack Lancette

Lodge Marketing Committee

Larry Knoble (chair), John Sonne, Lee Wakefield, Peggy Hotaling (website committee rep)

History Committee

Neville Sachs (chair), Mike McCabe, Garre Krayenhof, John Sonne and Richard Cisar

June 2013 Board Meeting Minutes
last updated: 2013-06-24 07:54:56

 OSC Board Meeting Minutes

 Located at Dewitt Library, Shoppingtown, Dewitt

 Tuesday, June 4, 2013

Attendance:   Jack Lancette, Henry Wakefield, Marian LaPierre, Gail DePalma, Steve Knowles, Jan Carr, Linda Vanderhoof, Peggy Hotaling, Larry Noble, Dick Walters, Lee Wakefield, Carol Knowles, Neville Sachs, Chris Kraus, John Baker

Excused: Dawn Penniman, Leo Naylor

Absent:  Dick Cisar

Guest: Ken Robbins

Order of Business:

1.  Determine Quorum:  We do have a quorum.

2.  Approval of last month’s minutes:  motion to approve by John Baker, 2nd Lee Wakefield – all in Favor

3.  Receiving communications:  Handed out by Jack Lancette

4.  Committee Reports:

     a.  Finance Report by Henry Wakefield.  

Budget was sent to board members and data sheets were presented

     b.  Membership report by Carol Knowles by email,

625 members; currently working on changes to cards, letters, etc.  

Board asked for an excel sheet to show past month data in order to compare monthly/yearly data with past data.

Discussion of the fact that all individuals must be members before going to the lodge and a way to make the system work better

      c.  Lodge Report by Ken Robbins

26 bed nights in May, Replacement caretaker has been found at the same rate as the past caretaker,

Discussion of warning light for temperature of lodge to be above freezing and tells if lodge is occupied

4 year capital spending plan for lodge was sent to board from John Tuttle

Discussion of repairs: Do we have written bids for the work that we want done for this year? Response was that we are waiting for them to come to us from the contractors

A note was sent to family of Richard Eaton, our long-time  Lodge caretaker expressing the Board's sympathy on his passing.

        d.  Marketing Committee report by Chris Kraus 

Scheduling a meeting for the next week with committee

        e.  Trip Committee by Peggy Hotaling  

Reviewed minutes of trip committee meeting (click here to view minutes)

Asked the board for $2,000 for deposit for Western trip in Jan.25/Feb.1 with a locked in exchange rate.  Motion to approve of $2,000 for the trip deposit, 1st by Neville Sachs, 2nd by Lee Wakefield, all in favor

Jay Peak in Feb.23-26 is being organized

Presented a calendar of events to the board: Some events are white water rafting trip for Sunday July 7th ; Golfing trip in Fall; Garnett Hill/Gore in January; Winterlude in Ottawa

         f.  Social Committee submitted by Jan Carr

 Happy hours are going very well; Green Lakes this month had 30 people or more,

 Night on the Town was a great night about 30 people attended; Norm is doing a great job.

         g.  Website Committee Minutes notes were presented by Peggy Hotaling (click here to view minutes)

5.  Unfinished Business

      a.  Club shirts are in and everyone should see Dick Walters

      b.  Hospitality committee was established with 6 members taking turns helping out

      c.  Thank you for all the people who helped at Adopt a highway

6.  New Business                                                                   

     a.  Kayaking is starting next week

     b.  Motion to change meeting place next month to John Baker’s house, all in favor

7.  Meeting location next month?  At John Baker’s house July 2, 2013 at 7:00pm

8.  Motion to Adjourn by Gail DePalma, 2nd Peggy Hotaling, all in favor

Respectfully submitted,

Carol Knowles

July 2013 Board Meeting Minutes
last updated: 2013-07-11 19:18:01

OSC Board Meeting Minutes

Located at John Baker’s house, Baldwinsville

Tuesday, July 2, 2013

Attendance:   Jack Lancette, Henry Wakefield, Marian LaPierre, Jan Carr, Linda VanDerhoof, Peggy Hotaling, Larry Knoble, Dick Walters, Lee Wakefield, Neville Sachs, Chris Kraus, John Baker, Dawn Penniman, Dick Cisar

Excused: Carol Knowles, Steven Knowles, Gail DePalma, Leo Naylor

Order of Business:

1.  Determine Quorum:  We do have a quorum.

2.  Approval of last month’s minutes:  motion to approve by Peggy Hotaling, 2nd Jan Carr; all in favor

3.  Receiving communications:  Marian will go Monday to the mailbox

4.  Committee Reports:

a.  Finance Report by Henry Wakefield

Henry submitted new reports that show club assets/liabilities and cash flows by category.  Board would like to have a report with year over year comparisons.

b.  Membership report sent to Board by Carol Knowles  631 members

Commercial memberships 25  Junior memberships 13  New memberships 116  Past presidents 16  Renewing memberships 461

  • Carol met with Dave and started making changes to forms this should be completed soon
  • There seems to be some misunderstanding with members about website renewal vs. club renewal Dave is working on changing the wording so members might have a better understanding
  • New cards are being ordered with changes
  • NJ/NY council application has been submitted with $75 application fee and received

c.  Lodge Report sent by Ken Robbins

Activities for the month of June: 

  • Estimate submitted by Steve Werner for insulation, duct repair and floor support was sent to Lodge committee.  Total $3,836.   The committee recommends that the board approve this amount for its capital spending plan
  • 11 bed nights booked in June.

Recommendation to have calendar for Lodge on website to check availability; Lodge committee and Lodge marketing committee will look at this to determine feasibility.

d.  Marketing Committee report by Chris Kraus 

Report submitted by Chris Kraus to BOD (attached)

e.  Trip Committee by Peggy Hotaling  

  • Whistler has 28 participants, 1 condo left to fill - 1 air, 3 land only
  • Jay Peak – Contract received, deposit needs to be sent
  • Whitewater rafting – Steve Knowles has 10 participants, being held July 7
  • Marilyn Woyciesjes trying to get pricing from Garnet Hill for trip in January

f.  Social Committee submitted by Jan Carr

  • Night on the town , all had a good time at Eve's Sweets
  • Happy hour @ Calypso Cay was well attended 25 or 30 braved the misty rain and stayed for dinner
  • Road Rally shaping up, it will be Oct 12th we will start in the Camillus area, Chartotte Buskey Luther has agreed to set up the route. Dinner will be catered at the Elks Club in Camillus

g.  Lodge marketing committee

Have not held meeting; Lodge users’ group recommended.  Determine if website needs to be updated with activities to do in Vermont.  Larry will send any new information to Peggy to update on current web page.

h.  Website Committee Minutes were sent to Board by Peggy Hotaling

  • The committee did not meet in June.
  • Jack and Peggy attended a marketing committee meeting to discuss advertising on the website. Syracuse Bicycle has been removed from Commercial advertising list and Hot Deals page.
  • Other items:  
  1. Tried a new look to the site - current day calendar event now shows some details when you visit the Home Page; some are too lengthy to show them all.
  2. Removed link to photo preview since photos are dated.
  3. The website is continuing to receive slightly over 200 page hits /day.

5.      Unfinished Business

  • Lodge marketing package to be used by Leo Naylor at motorcycle seminar in August.  Leo wants a presentation for his group to promote Lodge and things to do in the area.  Suggested he use website for information.
  • Historical Committee – trying to determine where to store information.  Looking at Dropbox.
  • Tshirts – Fifteen more ordered, need to pick up.
  • Road Rally – October 12, 1 pm, Saturday.  Will be catered and held at Elks Club, Camillus.  Charlotte Buskey Luther will set up route.
  • Committee reports will be included in body of meeting minutes if not lengthy; otherwise link will be set.

6.      New Business                                                                                                     

By law change to eliminate or increase the amount of checks that require two signatures. 

Presently the limit is $500.  Chris Kraus made motion check limit should be changed to $2,500, second by Dick Cisar; all in favor.  The change in by-law will be presented at October General Meeting.

7.  Meeting location next month?

Shoppingtown Library, August 6, 2013 at 7:00pm

Motion to Adjourn by Marian LaPierre, 2nd  by Jan Carr, all in favor

Respectfully submitted,

Peggy Hotaling, for Carol Knowles

August 2013 Board Meeting Minutes
last updated: 2013-08-10 08:02:04

OSC Board Meeting Minutes

 Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, August 6, 2013

Attendance:   Jack Lancette, Marian LaPierre, Jan Carr, Dick Walters, Lee Wakefield, Neville Sachs, , John Baker, Dawn Penniman, Carol Knowles, Steven Knowles, Gail DePalma, Leo Naylor

Excused: Peggy Hotaling, Linda VanDerhoof, Richard Cisar, Henry Wakefield, Chris Kraus, Larry Knoble

Guest: Ken Robbins

Order of Business:

  1. Determine Quorum:  Yes, we do have a quorum.
  2. Approval of last month’s minutes:  motion to approve by John Baker, 2nd Lee Wakefield; all in favor
  3. Receiving communications:  Marian handed out the mail

4.  Committee Reports:

a.  Finance Report

Henry will send out the report when he returns from a work commitment

b.  Membership report sent to Board by Carol Knowles

  • Current Members total is 633;  commercial memberships 25, junior memberships 21, new members 126, past presidents 16, renewing members 468
  • Carol met with Dave and Darlene on July 10 to work on computer issues
  • Dave is making updates to membership card and then having them printed
  • Supplies are being purchased to be ready for fall renewing of members
  • Have not yet received NJ/NY Council stickers

c.  Lodge Report sent by Ken Robbins

  • 41 people used the lodge in July
  • Waiting for responses from contractors in Vermont for repairs and then the work will be done as soon as possible
  • Work weekend the last weekend in September

d.  Marketing Committee -Chris Kraus was absent

The board is waiting to see the letter that will be sent to out to the merchants to purchase business size advertising on the website.

e.  Trip Committee by Leo Naylor

  • J Peak Trip is still being organized for a final cost – Feb. 23 to 26. There is a water park, and cross country skiing, also.
  • One opening for Whistler (male)
  • Committee is waiting for Garnet Hill to provide info. to our club for the January trip

f.  Social Committee submitted by Jan Carr

  • Charlotte Luther is setting up the Road Rally- October 12th
  • Social events have been well attended
  • Book Club is November 7th
  • Charlotte and Burt are having a clambake at their house

g.  Website Committee – did not meet this month

5.      Unfinished Business

  • Door prizes for the month meetings –soliciting ski resorts for donations will be done by John Baker
  • Greek Peak – The club should contact them for club discounts

6.      New Business

  • Set up for September meeting at Sharkey’s will be taken care of by Jack Lancette
  • Guest speakers for September and October meeting is being set up by Jack Lancette
  • December Dinner for the club – board would still like to have this event
  • Adopt a highway is October 5th at 9:30
  • T-shirts are great and we are getting a lot of attention when wearing the shirts for summer sports and maybe we should get shirts for ski season.  The club has done a second order this summer.
  • Safety training/ Law enforcement for bicycling presentation during the March or April meeting was suggested                

7.  Meeting location next month?

Shoppingtown Library, September 3, 2013 at 7:00pm

8.  Motion to Adjourn by Gail DePalma, 2nd  by Steven Knowles, all in favor

Respectfully submitted,

Carol Knowles

 

September 2013 Board Meeting Minutes
last updated: 2013-10-01 16:17:51

OSC Board Meeting Minutes

 Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, September 3, 2013

Attendance:   Jack Lancette, Marian LaPierre, Jan Carr, Dick Walters, Lee Wakefield, Dawn Penniman, Carol Knowles, Steven Knowles, Leo Naylor, Peggy Hotaling, Richard Cisar, Henry Wakefield, Chris Kraus

Excused: Gail DePalma, , Linda VanDerhoof, Neville Sachs, John Baker, Larry Knoble

Guest:

Order of Business:

1.  Determine Quorum:  Yes, we do have a quorum.

2.  Approval of last month’s minutes:  motion to accept as written by Jan Carr, 2nd Steve Knowles; all in favor

3.  Receiving communications:  Marian reported that there was no mail

4.  Committee Reports

     A.  Finance Report by Henry Wakefield

  • Presented the monthly report and the comparison to last year
  • No issues with our finances and we are doing okay financially
  •  Lodge new assessment is $204,800 and taxes will reflect this new assessment

     B.  Membership report sent to Board by Carol Knowles

  • Current Members total is 626;  commercial memberships 25, junior memberships 17, new members 126, past presidents 16, renewing members 467

     C.  Lodge Report sent by Ken Robbins

      The following are highlights of lodge activities for the month of August.

  • The three projects: Duct repair, foundation insulation and beam support are expected to be completed in September.
  • There were 41 bed/nights booked in July and 67 bed/nights booked in August.
  • Ski ticket price information from New Jersey Ski Council isn't expected until the end of October.
  • Work weekend the last weekend in September

     D.  Marketing Committee  presented by Chris Kraus 

  • Nothing to report right now

     E.  Trip Committee by  Steven Knowles

  • Jay Peak Trip for Feb. 23-26 is all set to take reservations at the September general meeting
  • Need 42-44 people to fill up the trip

     F.  Social Committee submitted by Jan Carr

  • Road Rally- October 12th at Camillus Elks Club
  • Social events have been well attended by the members
  • Book Club is November 7
  • Winding Down party for the biking is for all summer activities (golf, tennis, etc…) at Spaghetti Warehouse

     G.  Website Committee – did not meet this month

5.  Unfinished Business

  • Contractor for lodge was decided upon and  work has been scheduled
  • Any other business

6.  New Business                                                                                                     

  • Set up for September meeting all set, no guest speaker
  • Guest speakers for October (chiropractor) and November (chair lift presentation) meeting
  • Discussion of sign up table for volunteers  that are needed
  • Kris Kraus and Leo Naylor will be available to sign up volunteers for the various committees that require additional assistance. 
  • Steven Knowles suggested that we advertise our club by club members purchasing shirts
  • Steve Knowles suggested we make our members aware of deals that are available through NJSSC such as Club Appreciation Days.  NJ Ski & Snowboard council notices will be forwarded by Carol to Peggy so she can put on the website or add a link to their newsletter so our members can be informed about these deals. 
  • Discussed the by-law changes for writing of checks less than $2,500, John Tuttle submitted comments to Jack on the by-law change
  • No booth this year for the ski sale, Leo Naylor, who will be in attendance for SnoSearch and will hand out OSC flyers at his booth
  • Chris Kraus made a motion to allocate $170 for advertising the Club in the New Times  Snow Guide for 2013, majority in favor, one Nay due to advertisement is outside 2013/2014 approved budget. Marketing committee will create advertisement using the club card data                        

7.  Meeting location next month?  Shoppingtown Library, October 1, 2013 at 7:00pm

8.  Motion to Adjourn by  Jan Carr 2nd  by Steven Knowles , all in favor

Respectfully submitted,

Carol Knowles

October 2013 Board Meeting Minutes
last updated: 2013-10-08 08:25:56

OSC Board Meeting Minutes

 Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, October 1, 2013

Attendance:   Jack Lancette, Marian LaPierre, Jan Carr, Dick Walters, Lee Wakefield, Carol Knowles, Steven Knowles, Peggy Hotaling, Richard Cisar, Henry Wakefield, Chris Kraus, Gail DePalma, , Linda VanDerhoof, Neville Sachs, Larry Knoble

Excused: Leo Naylor, John Baker, Dawn Penniman

Guest: Trish Dugan- owner or Syracuse Bicycle, Ken Robbins

Order of Business:

1.  Determine Quorum:  Yes, we do have a quorum.

2.  Approval of last month’s minutes:  motion to accept as written by Neville Sachs, 2nd Steve Knowles; all in favor

3.  Receiving communications:  Marian handed out mail to committee chairpeople

4.  Committee Reports:

     a.  Finance Report by Henry Wakefield

  • Presented the monthly report and the comparison to last year
  • No issues with our finances and we are doing okay financially
  • Filed as submitted

     b.  Membership report sent to Board by Carol Knowles

  • Current Members total is 663;  commercial memberships 25, junior memberships 19, new members 130, past presidents 16, renewing members 453
  • Commercial and past president do not pay dues

     c.  Lodge Report sent by Ken Robbins

The following are highlights of lodge activities for the month of September.

  • Lodge work weekend: Many things are done by the committee and volunteers on this weekend. Cleaning throughout the lodge inside and out, resupplying paper goods and cleaning products, servicing the water purification system are a few of the things done at this time. We also tried to fit in one or two large projects. Room #6 was painted. The chimney in the corner of this room was removed to create more space. The roof also needed to be patched. The space under the dining area floor was examined to determine how to insulate it. A waste line in the basement was repaired. Power washed the house.
  • The well water test were completed and all the results passed state and federal standards. The water test showed no bacteria.
  • We met with local contractors Steve Werner and Brian Sargent to discuss lodge related projects.
  • There were 44 paying bed/nights booked in September.

     d.  Lodge marketing was discussed by Larry Knoble

  • He feels that he would like to meet with the Lodge committee.  
  • He would like to educate the members about the lodge and make awareness of things to do at the lodge

     e.  Marketing Committee  presented by Chris Kraus 

  • Talking to stores, past advertisers, and current advertisers about advertising on our website and no ads have been sold as of yet
  • Submitted ad to the Syracuse New Times – Winter Ski issue

     f.  Trip Committee by  Jack Lancette

  • Jay Peak Trip for Feb. 23-26 is taking more reservations at the next general meeting
  • Whistler trip is full
  • Covewood Trip went well and we are holding a weekend for next year
  • Garnet Hill trip – We just got rates and they are asking a security deposit $900.

     g.  Social Committee submitted by Jan Carr

  • Road Rally- October 12th at Camillus Elks Club
  • Social events continue to be well attended by the members
  • Book Club is November 7

     h.  Website Committee – met on September 9, 2013; minutes below  

           Attendees:  Jack Lancette, Peggy Hotaling

                Deleting content

  • Last meeting we discussed deleting older Board Meeting Minutes from website, as the list was getting quite long, and storing in another location, possibly Dropbox.
  • The Historical Committee was brought into the discussion, but as yet, no decision has been made by them as to how they would like to store these.
  • In addition to the Dropbox, we could still store them on the website, but upload them as Word document files.  They would available to download for Web administrators (or whomever was given access).

                Schussboomer

  • The links to the Boomer have been removed and only the last 2 years are accessible.  The actual newsletter documents are still stored and accessible on the website.

                Calendar

  • We now have two calendars.  The website calendar was set up to fill a request to have upcoming events show on the Home Page.  The Google calendar does not allow that.
  • The link will be removed from the Google calendar.  We will weigh any feedback to see if members prefer the Google or website calendar.
  • If the website calendar appears to be satisfactory, we will ask Donna Willis if she would continue to volunteer to update it.

                Online store

  • Online ski ticket sales to mountains outside CNY
  • Received feedback from the Clarks that they do not want to put the ski ticket sales online if it means an increase in price to the members.
  • Ticket pricing for the mountains will be available end of October (per Ken Robbin’s Lodge report).  At that time, we would evaluate what the final price to members will be, after the shipping and handling fee is determined.  The Clarks can then determine if they would like to try this.
  • Those wanting to purchase tickets at the General Meeting could continue to do so to avoid shipping costs.
  • OSC clothing 
  • OSC members could place an order for clothing that we have in inventory and pick up at the General Meeting.
  • The products would have to be set up for people to order and then communicate to members the new procedure.
  • Recommend cycling shirts that have been ordered through Dick Walters become part of the clothing sales

                 Miscellaneous

  • The website is in need of new pictures.  This is a good way for members and people visiting the site to get an idea of some of the activities we are doing.
  • Would like to find some members who take many pictures at OSC events and give them admin rights to post their pictures to the website.   This was discussed briefly with John Sonne, but no action has been taken.

5.  Unfinished Business

  1. Posting and voting for by law change regarding amount of checks required for two signatures, all set to be in the Happenings one more time and vote at the October meeting
  2. Speaker for this month is not set yet – Maybe a chiropractor or the owners of Greek Peak
  3. Any other business

6.  New Business                                                                                                     

     a.  Proposal by Trish Dugan of Syracuse Bicycle

  • Discussed ride for Breast Cancer Association that is coming up- Club Challenge for the ride. Date is Sat. October 12th in Fayetteville with 8:00 -50 mile ride, 10:00 -25 mile ride
  • Proposal to host a meeting at the shop in the spring general meeting with pre-season specials for that day only. They provide refreshments.  Could have a bike raffle with a bike that the club purchases at discount price? In $300-400 range.  Possibly in March?  This could be a club only meeting if the board wanted.
  • We requested discount of 10% for purchases if a Onondaga Ski Club member
  • Board decided not to change our general meeting and are declining her offer, but suggested that there be another date for bikers to go to the store for a special rate day or program with the shop owners.  Neville will follow up with Trish Dugan on this and if she will give members a 10% discount.

     b.  NASTAR is sponsored by the Ski Club and was at Labrador last year and organized by Rick Burnell; Chris Kraus discussed looking at whether to move it to another location for this year and who is going to run the NASTAR program

     c.  Need to develop a nominating committee and locate a chairperson.

     d.  Microphone at general meeting was not functioning properly at the last meeting and needs adjusting (placement, etc…)

7.  Meeting location next month?

     Shoppingtown Library, November 5, 2013 at 7:00pm

8.  Motion to Adjourn by Gail DePalma, 2nd  by Steve Knowles, all in favor

Respectfully submitted,

Carol Knowles

November 2013 Board Meeting Minutes
last updated: 2013-11-11 10:02:06

OSC Board Meeting Minutes

 Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, November 5, 2013

Attendance:   Jack Lancette, Marian LaPierre, Jan Carr, Dick Walters, Lee Wakefield, , Peggy Hotaling, Richard Cisar, Henry Wakefield, Chris Kraus, Gail DePalma, Linda VanDerhoof, Neville Sachs, Leo Naylor, John Baker, Dawn Penniman

Excused:  Carol Knowles, Steven Knowles, Larry Knoble

Order of Business:

1. Determine Quorum:  We have a quorum.

2. Approval of last month’s minutes: motion to accept as written by Gail DePalma, 2nd John Baker; all in favor

3. Receiving communications:  Marian distributed the mail

4. Committee Reports:

    a.  Finance Report, Henry Wakefield

  • Board satisfied with new report showing current month, fiscal year comparisons
  • Final payment for Whistler trip will be sent in the next few days

    b.  Membership report sent to Board by Carol Knowles

  • Current Members total is 655; commercial memberships 24, junior memberships 20, new members 130, past presidents 16, renewing members 465

    c.  Lodge Report, Ken Robbins – Activities for October

  • Countryside Lock and Alarms performed the annual fire inspection as required by state law. They also installed a low temperature sensor, at our request, in the basement which is linked to the control panel and monitoring system.
  • The duct repair work in the crawl space has been completed.
  • The sprayed-on insulation has been installed in the crawl space and walk in basement and a separate contractor will apply a fire resistant coating this week.
  • There were 36 bed/nights booked in October.

    d.  Trip Committee, Leo Naylor

  • Jay Peak report:  Currently, we have 38 participants signed up out of a trip maximum of 44 people.  Three new members have joined to participate on this trip.  Total deposits to date of $5,460
  • Whistler trip has had four people join OSC to go on the trip
  • Marilyn may need additional money for Garnet Hill trip

    e.  Marketing Committee, Chris Kraus

  • Advertising - moving slowly, several have not responded. Those who have are Bikery and Bicycle Alley who will advertise; Blizzard Ski and Long Term Care Specialists will not.  The latter two will be removed from the website.
  • Discussed some other types of services that might be interested in advertising on our site.
  • The ad we purchased for the winter edition of the New Times was in their last publication.  Chris noted they doubled the size of the ad we ordered for no additional charge.

    f.  Website committee – report submitted to Board before meeting with October activities; no             discussion was held at meeting

  • Discussed updating the website calendar with Donna Willis. We will meet to go over some of the details of entering the information. Estimate this will be ready to release and change Happenings link mid-month.
  • Exchanged e-mails with Dianne Emmick re: clothing. We plan on meeting as well to discuss her process.
  • Updated the Hot Deals section for some of the winter businesses and local mountains. Most have been updated; need to finalize some details with Gore and Whiteface.  When these are complete, will send a note through Happenings to alert members. Added a web tip to the November Schussboomer to explain that updated documentation to the site can be accessed by clicking it from the Home Page along the right column.
  • Added a link to NJSSC web site on the home page as well as some of the benefits to our members. This is the result of a conversation at the Board meeting re: our membership not being aware of the deals through the council.

5. Unfinished Business

    a.  The vote for a bylaw change requiring two signatures on checks be raised from $500 to $2500 was          approved at the last general meeting. 

    b.  Nominating Committee Chair – Gail DePalma volunteered to chair the committee; other members are Marian LaPierre, Leo Naylor, Joann Butler

    c.  We recently experienced an issue with the Happenings not going to members who have TWC.              Jack contacted Mad Mimi to resolve the issue.  Members should now be receiving these e-mails.

    d.  More current OSC flyers were left at Lodge replacing the older ones.

6. New Business                                                                                                      

    a. Onondaga Cup Race

  • Kathy Jacobs has proposed to hold the race at Toggenburg.
  • Labrador has already advertised in their brochure; has forms for the race on their website for 2014.
  • Although a change is venue was noted as being positive, we will consider changing to Toggenburg for the 2015 race.
  • Jack will discuss with Sue Wilson at Labrador to see what plans they have and if they have someone to run it.  Possibly have our club handle OSC ski club entrants and ask Labrador to register the other entrants.

 

    b.  NASTAR – will be held at Labrador again this season; will offer New2NASTAR program.                        Information will be sent out shortly for sign-ups.

    c.  Information was sent to NJSSC to update their website with our meeting location and website               address.  To date, it has not been updated.

    d.  Mary Clay needs more funding for Happy Hours; places are not offering free appetizers.  Neville               made motion to move $100 from Social budget to Happy Hour budget; 2nd by Leo.  Aye 8; opposed 5; motion passed.

    e.  Gore mountain rep would like to attend our December general meeting; owners of Greek Peak will          also attend.

    f.   Leo suggested having stickers that have OSC printed on them for members to purchase.  These are often seen on cars, have white background, black lettering, example VT.                     

7.  Meeting location next month

 Shoppingtown Library, December 3, 2013 at 7:00pm in Friends Room

8.  Motion to Adjourn by John Baker, 2nd by Neville Sachs, all in favor

Respectfully submitted,

Peggy Hotaling

December 2013 Board Meeting Minutes
last updated: 2013-12-11 09:25:37

OSC Board Meeting Minutes

 Located at Dewitt Library, Shoppingtown, Dewitt

Tuesday, December 3, 2013

Attendance:   Jack Lancette, Jan Carr, Dick Walters, Lee Wakefield,  Steven Knowles, Peggy Hotaling, Richard Cisar, Henry Wakefield, Chris Kraus, Gail DePalma, Linda VanDerhoof, Neville Sachs, Larry Knoble, Leo Naylor, John Baker, Dawn Penniman

Excused: Carol Knowles, Marian LaPierre

Order of Business:

1. Determine Quorum:  Yes, we do have a quorum.

2. Approval of last month’s minutes: motion to accept as written by John Baker, 2nd Neville; all in favor

3. Receiving communications:  No time sensitive mail to distribute

4. Committee Reports:

    a. Finance Report, Henry Wakefield

  • Good financial position; Whistler trip paid, Jay Peak and Garnet Hill due next month
  • Vanguard fund doing well

     b. Membership report sent to Board by Carol Knowles - Current Members total is 689

     c. Lodge Report sent by Ken Robbins – There were six bed nights at Lodge in November

     d. Trip Committee, Leo Naylor

  • Jay Peak trip full with waiting list of 6 people; next payment of $7,400 due December 25.
  • Garnet Hill – may require additional $300 deposit; $900 paid

     e. Marketing Committee, Chris Kraus

  • Received $150 check from Bikery for advertising on the website
  • Advertising going slow, Chris is following up with many businesses she has already contacted. 
  • Discussed several ideas for potential advertisers.  Chris will reconvene her marketing committee to discuss the subject.
  • We need to make sure our members are aware of advertisers and the businesses that are giving us Hot Deals so they will support them.
  • NASTAR – Chris needs money by mid-December.

     f. Website Committee, Peggy Hotaling

  • Website report was submitted prior to meeting (attached file).  Board had a discussion of online sales of clothing and lift tickets
  • Clothing
  1. Sales tax issues were discussed.
  2. There was a general consensus that we charge sales tax on clothing and perhaps make a small profit.
  3. Next order will be placed in spring; discussion will be brought before the board again at that time.
  • Lift ticket sales –
  1. website committee meeting December 4 to discuss mechanics
  2. results of meeting will be sent to the Board

5.  Unfinished Business

  1. Not all work is completed at Lodge
  2. A report submitted by Ken after the meeting with updated information follows:
  • A fire resistant coating was applied to the insulation under the kitchen floor around Nov. 22nd.
  • The plumber has to finish one connection on the duct work next week which should complete the project.
  • When Steve Werner tells us the work is finished a few of us (Jack Lancette, Steve Knowles and others) plan go over to the lodge and check the work before we make any payment.

       3. No other unfinished business

6.  New Business

  1. December General meeting – Pasta alfredo with chicken & broccoli, salad, $750.  Sharkey’s has Happy Hour, 2 for 1, 4 – 6 pm
  2. Clocks for Greek Peak
  • Rick Bunnell asked OSC to donate 10 clocks to Greek Peak.
  • Jack received quote from Papa Sports – 25 clocks, $26.75 each, $668 plus tax, shipping
  • Discussion followed on what to do with remainder of the clocks: donate to other mountains, sell to members; if it’s a good investment
  • Dick Cisar offered to look for different vendors

      3. The suggestion from Leo at the last BOD meeting to perhaps get stickers that say ‘OSC’ was             discussed.

  • Peg received quote from Papa Sports for a quantity of 50 – 100 with the intent to sell to members.
  • Dick Walters searched online and found a company that would do 500 for $172.95.
  • Gail made motion we buy 500 stickers for $172.95; 2nd by John Baker, discussion followed, vote was taken: aye 7, opposed 5, abstained 3.

6. Meeting location next month - Shoppingtown Library, January 5, 2014 at 7:00pm

7. Motion to Adjourn by John Baker, 2nd  Neville, all in favor

Respectfully submitted,

Peggy Hotaling for Carol Knowles

January 2014 Board Meeting Minutes
last updated: 2014-01-18 19:50:58

OSC Board Meeting Minutes

 Located at Dewitt Library, Shoppingtown, Dewitt

 Tuesday, January 7, 2013

Attendance:   Jack Lancette, Marian LaPierre, Dick Walters, Lee Wakefield, Carol Knowles, Steven Knowles, Peggy Hotaling, Richard Cisar, Henry Wakefield, Chris Kraus,  Linda VanDerhoof,, John Baker, Dawn Penniman

Excused: Gail DePalma, Neville Sachs, Leo Naylor, Larry Knoble, Jan Carr

Guest: Ken Robbins, John Sonne

Order of Business:

1.  Determine Quorum:  Yes, we do have a quorum.

2.  Approval of last month’s minutes:  motion to accept as written by John Baker , 2nd Steven Knowles; all in favor

3.  Receiving communications:  Marian handed out mail to committee chairmen

4.  Committee Reports:

     a. Finance Report by Henry Wakefield

  •  Submitted to board members for review and discussed
  • Lodge repairs that were needed are complete and will be covered through capital improvement from the VanGuard Account
  • Sales tax on membership is paid by county for New York State and paid quarterly

     b. Membership report sent to Board by Carol Knowles

  • A glitch in the system was corrected by Dave last month as over 100 members were duplicated in the system.
  • The current number of members is more accurate to our actual membership total. Current Members total is 593; commercial memberships 24, junior memberships 19, new members 124, past presidents 16, renewing members 410
  • Dave and Carol need to work on the computer system to send out a second membership notice that their membership is not current

      c.  Lodge Report sent by Ken Robbins  

       The following are highlights of lodge activities for the month of December.

  • Work has been completed in the crawl space and basement. Contractor Steve Werner has submitted a bill for $7300.
  • Neville Sachs and Mike McCabe have offered to examine the insulation and ductwork while on their recent visit to the lodge. If no problems are found then Steve Werner's invoice will be paid.
  • A furnace repair, to replace a transformer, was done by CV Oil.
  • There were 85 bed/nights booked in December.

       d.  Marketing Committee  presented by Chris Kraus

  • Did not meet this month but are planning on meeting next month

       e.  Trip Committee by Jack Lancette

  • Garnett Hill and Jay Peak are all set

       f.  Website Committee  presented by Peggy Hotaling

        Following were activities for December:

  • Online sales of stock lift tickets were activated.  To date, 8 tickets have been sold to out of area members.
  • Terri Murray has volunteered to do updates to the website calendar
  • last 6 months (July-December), avg hits/day are 350; last 3 months (Oct-Dec) 370/day.  Since we reset the stats to 0 in May (not quite 9 months ago), the average is 322/day.
  • Discussing ways to attract interest to website, the Lodge and the club by utilizing photo gallery.  Mike McCabe has posted a notice at the Lodge to have folks send their pics to me to be published on website.  He and Neville have been supplying pictures from their stay there.  Talked about having 2 - 4 administrators to post pictures.

5.  Unfinished Business

  • Work completed on Lodge? Membership reported that all the work has been completed after inspecting the work they determined that the contractor should be paid.
  • Clocks for Greek Peak and other mountains to advertise our club - Richard Cisar reported that he researched the price for clocks and quality of clocks with club logo  (price range is $17 to $26) tabled until next month.
  • Any other business

6.  New Business     

  • 2014 Nominating Committee Chairman - The board addressed the nominating chair position and Jack will ask Gail DePalma if she is going to continue.
  1. The nominating committee met on Dec. 10th. Nominations necessary: President,2nd Vice President, Recording Secretary, and 5 Board members
  2. Those who have agreed to run:President: John Sonne;  2nd Vice President: Mark Bidwell; Recording Secretary: Linda Vanderhoof;  Board Members:  Terry Murray and Helen Barrett.  Dawn Penniman, Richard Cisar, and John Baker are not running.
  • Sale of OSC stickers - They were purchased and a motion was made to sell them at the club meetings for $1.00. The board voted to sell them. All in favor,with one against.
  • Discussion to send a sympathy card to the Bikery as an employee/family member passed away. The board approved to send a sympathy cards to the Bikery.
  • Any other                                                              

7.  Meeting location next month?  Shoppingtown Library, February 4, 2014 at 7:00pm

8.  Motion to Adjourn by John Baker, 2nd  by Lee Wakefield, all in favor

Respectfully submitted,

Carol Knowles

February 2014 Board Meeting Minutes
last updated: 2014-02-17 16:15:09

OSC Board Meeting Minutes

 Located at Dewitt Library, Shoppingtown, Dewitt

 Tuesday, February 4, 2014

Attendance:   Jack Lancette, Marian LaPierre, Dick Walters, Lee Wakefield, Carol Knowles, Steven Knowles, Peggy Hotaling, Richard Cisar, Henry Wakefield, Linda VanDerhoof, John Baker, Dawn Penniman, Gail DePalma, Neville Sachs, Leo Naylor, Larry Knoble, Jan Carr

Excused: Chris Kraus  

Guest: None

Order of Business:

  1. Determine Quorum:  Yes, we do have a quorum.
  2. Approval of last month’s minutes:  motion to accept as written by John Baker, 2nd   Peggy Hotaling; all in favor
  3. Receiving communications:  Marian handed out mail to committee chairmen

Club sent out Thank you letter to presenters at January general meeting: Get well card to Peggy Mersereau: Condolence card to the family Karen Krohl

4.      Committee Reports:

  1. Finance Report by Henry Wakefield
  • Submitted to board members for review and discussed
  • Everything is okay at the moment financially, normal bills and funds available to cover them

       2.  Membership report sent to Board by Carol Knowles

  • The current number of members is more accurate to our actual membership total. Current Members total is 602; commercial memberships 24, junior memberships 16, new members 144, past presidents 16, renewing members 398

       3.  Lodge Report sent by Ken Robbins  The following are highlights of lodge activities for the month of January

  • Steve Werner's invoice has been paid on the basement projects completed recently.
  • There were 91 bed/nights booked in January.

       4.  Marketing Committee  presented by Chris Kraus

  • Still looking for advertisers
  • Committee meeting was held this month and they developed a letter for members to take to advertisers

      4.  Trip Committee by Leo Naylor

  •  Jay Peak is all set to go
  • Trip committee will be meeting after the Jay Peak trip to start planning next year’s trips

      5.  Website Committee  presented by Peggy Hotaling

  • No meeting this month
  • On-line ticket sales is slow to get going (some tickets are selling but not many)

      6.  Nominating committee

  • On Jan. 14th before the General Meeting, the nominating committee met (sans Leo Naylor). Current list of members who have agreed to run for office:

            President: John Sonne

            2nd Vice President: Mark Bidwell

            Recording Secretary: Linda VanDerhoof

            Board Members (4 vacancies): Terri Murray, Helen Barrett, Bruce Kaiser, Tom Vedder, George Sharon, Jeff LeMon maybe, Karen Whedon (will consider), Ken Robbins (will consider)

  • Others have been contacted but have all indicated that they are not interested in running for the Board

      7.  Social Committee

  • Spring fling is being organized for May
  • Happy Hour is Feb. 27th at Copper Top in North Syracuse

5.  Unfinished Business

  1. Clocks for Greek Peak and other mountains to advertise our club – Board reviewed the Richard Cisar report that he researched the price for clocks and quality of clocks with club logo
  •  (Price range is $17 to $26) and would like to have Richard send info. to the board through e-mail for them to review the clocks, sizes, prices, etc.

6.  New Business     

  1. Speaker for Feb. meeting- Neville Sachs
  2. Club finances – Finance committee will be meeting next month.  Less fluid cash in January but all bills were paid
  3. Lodge committee should look at room 5 for possible mattress replacement
  4. April 26 is lodge work weekend
  5. Adopt a highway is May 3
  6. Onondaga Cup race is in March
  7. Any other new business

7.  Meeting location next month?

   Sharkey’s in Liverpool on  March 4, 2014 at 7:00pm

8.  Motion to Adjourn by Steve Knowles, 2nd  by  Gail DePalma, all in favor

Respectfully submitted,

Carol Knowles

March 2014 Board Meeting Minutes
last updated: 2014-03-12 08:27:43

OSC Board Meeting Minutes

 Located at Sharkey’s, Liverpool

Tuesday, March 4, 2014

Attendance:   Jack Lancette, Jan Carr, Lee Wakefield,  Peggy Hotaling, Henry Wakefield, Gail DePalma, Linda VanDerhoof, Neville Sachs, Leo Naylor, John Baker, Dawn Penniman, Marian LaPierre

Excused: Carol Knowles, Steven Knowles, Larry Knoble, Chris Kraus, Dick Walters, Richard Cisar

Order of Business:

1.  Determine Quorum:  we have a quorum.

2.  Approval of last month’s minutes:  with the following addendum: Steve Knowles made the motion to purchase as many clocks as needed up to our budget amount for public relations.  Motion did not pass.  It was requested that more information be sent to the Board before a decision could be made.

3.  Receiving communications: Marian distributed the mail

4.  Committee Reports:

     a.  Finance Report, Henry Wakefield –  

  • Good financial position; no withdrawals made from money market fund, checking account good.  
  • Finance committee met after last Board meeting.  Henry will make some income projections and another meeting will be held to finalize budget.

     b.  Membership report sent to Board by Carol Knowles –  

  • Current Members total 604, Jr 20, renewals 405, new 140, commercial 23, Past Presidents 15. 
  • Question as to why we count commercial – these include other ski clubs, mountains, sponsors.  In the past, they were getting newsletter, their names were in database and were counted as members.  We should not count them any longer as members.

     c.  Lodge Report sent to Board by Ken Robbins –

  • There were 124 bed nights at Lodge in February
  • Lodge committee is meeting April 9 to discuss Spring Lodge weekend scheduled for April 26.
  • Discussed publishing number of bed nights and comparisons to prior years at General Meetings and on website.

      d.  Trip Committee, Leo Naylor

  • All trips are complete and were successful
  • Leo will schedule trip committee meeting for 2015 planning in near future

     e.  Marketing Committee, Chris Kraus – no report

     f.  Website Committee, Peggy Hotaling

  • Number of hits/day on website for February = 335; since last May = 334
  • Online lift ticket sales – to date sales total $2,515.50 with 24 orders; 38 tickets remain in inventory.
  • Question of putting Lodge reservations on website; to be discussed at Website committee meeting with Lodge marketing committee

     g.  Nominating Committee, Gail DePalma

  • Roster includes:  President - John Sonne; 2nd VP – Open, Recording Secretary – Linda VanDerhoof; Directors – Terri Murray, Tom Vedder, Larry Howard, Helen Barrett, Bruce Kaiser, George Sharan, Len Kolakowski
  • Candidates will be at March meeting
  • Note to above - roster candidates:  Following the board meeting it was learned that candidate for 2nd VP was not eligible to run for this office because of membership requirements.  Bylaws state nominee must be “an adult member of the Club for at least two (2) of the immediate preceding years”.

     h.  Social Committee, Jan Carr

  • Jan reported there will be a Death to Winter Party on Friday, May 16 at the Watertree, Dewitt.  Cost will be $20/person; Jan will do catering
  • Neville reported that Trish Dugan, Syracuse Bicycle will host a party April 2, 7-9 pm for OSC members.  Refreshments will be served and they will have two demos at the event – bike maintenance and adjusting your bike for a better fit. Special discounts will be offered to OSC members that evening.

     i.  Onondaga Cup Race, Jack Lancette

  • Jack ran the race this year and will continue to do this for future races
  • 77 racers participated; the number is low compared to prior years, but some colleges had other races to attend
  • Jack will visit Lab to finalize costs

5.  Unfinished Business

     a.  Clocks or thermometers

  • Tog would be interested in 2 clocks; Song and Four Seasons need to be asked if they would want any.
  • Board determined we would need a total of 15 and they would be  17” clocks.
  • Will ask for information including exact cost and design for next meeting so we can finalize.

     b.  No other unfinished business

6.  New Business

     a.  Should OSC join Capital Ski District Ski Council?

  • Gail DePalma was approached by a member who was asked by the Capital Ski District Council if OSC would become a member of their council.
  • Gail sent the Board the Council’s constitution and website address to review.
  • Cost to OSC to join:  $100/year
  • Gail will bring additional information to next Board meeting so it can be determined the benefits for our members of joining this council.

     b.  Candidates at March meeting?  Yes

     c.  No other new business                                                                                    

7.  Meeting location next month

  • Shoppingtown Library, April 1, 2014 at 7:00pm

8.  Motion to Adjourn by Neville, 2nd  Jan, all in favor

Respectfully submitted,

Peggy Hotaling


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